Recruitment Coordinator in Portsmouth

On behalf of the MOD, we are looking for a Recruitment Coordinator (Inside IR35) for a 6 months contract based in Whale Island Portsmouth ideally or London. Upto 3 days per week onsite.

The Ministry of Defence (MOD) is a central government department with a mission to protect our country and provide the ultimate guarantee of its security and independence, as well as helping to protect its values and interests abroad. The MOD is one of the biggest public procurement organisations in Europe and the single largest customer for UK industry. It currently manages approximately £20 billion of spend on capital investments in equipment and infrastructure every year. Over the next decade the MOD is committed to spending over £190 billion on equipment and support.

The MOD’s customers include both the armed forces and national security agencies, and it has a diverse range of requirements, including military fighting vehicles, education services, nuclear submarines and facilities management. The MOD’s aim is to provide its armed forces with the best capabilities to enable them to protect the UK’s security and advance national interests, both now and in the long term. To do this the MOD has an annual budget of almost £53 billion and a workforce comprising 197,000 people, of which 54,000 are civilians working for the UK MOD.

The work really matters; the MOD offers a range of engaging roles which have a direct impact on the quality of services they provide, in many locations across the UK. We support teams working in HR, Primary Health Care, Corporate Services, and many others.

As a Recruitment Coordinator, your main responsibilities will be:

• Coordinate end-to-end recruitment activities, including vacancy advertising, interview scheduling, offer management, and onboarding.
• Partner with hiring managers and HR teams to support recruitment campaigns and fulfil workforce requirements.
• Ensure recruitment processes comply with organisational policies, employment legislation, and pre-employment screening requirements.
• Manage candidate, hiring manager, and stakeholder communications throughout the recruitment lifecycle.
• Maintain and update recruitment systems, templates, trackers, and SharePoint resources.
• Provide recruitment guidance and administrative support to hiring managers and candidates.
• Monitor recruitment performance, analyse data, and produce reports to support decision-making and continuous improvement.
• Support onboarding activities, ensuring new starters have a smooth and efficient transition into the organisation.
• Administer training requests, maintain training records, and monitor progress against development plans.
• Conduct workforce and recruitment analysis, identifying vacancies, skills gaps, and resourcing challenges.
• Produce management information and workforce reports to support recruitment and resource planning.
• Build effective relationships with stakeholders to support attraction, onboarding, training, and resourcing activities.
• Contribute to process improvement initiatives that enhance recruitment efficiency and candidate experience.
• Support workforce planning activities by providing resourcing data, insights, and recommendations.

Essential:

• Active SC Clearance
• Proven experience in managing large-scale fast paced recruitment campaigns.
• Experience using Oleeo VX and Microsoft Office 365
• Strong organisational skills with the ability to prioritise and manage multiple projects.
• Excellent communication skills, both verbal and written.
• Work well as part of the team and strive to create a collaborative and high-performing environment.

Desirable:

• Knowledge of the Civil Service recruitment principles
• Knowledge of CP&F

Please be aware that this role can only be worked within the UK and not Overseas.

Disability Confident

As a member of the Disability Confident Scheme, the MOD guarantees to interview all candidates who have a disability and who meet all the essential criteria for the vacancy. In cases where we have a high volume of candidates who have a disability who meet all the essential criteria, we will interview the best candidates from within that group. This scheme encourages candidates with a disability and/or neurodivergence to apply. In exceptional circumstances, we may also need to apply the desirable criteria in our shortlisting process which may include holding active security clearance.

Armed Forces Covenant

The MOD guarantees to interview veterans or spouses/partners of military personnel who meet all the essential criteria for the vacancy. In cases where we have a high volume of ex-military candidates/military spouses or partners, who meet all of the essential criteria, we will interview the best candidates from within that group. In exceptional circumstances, we may also need to apply the desirable criteria in our shortlisting process which may include holding active security clearance.

In applying for this role, you acknowledge the following: this role falls in scope of the Off Payroll Working in the Public Sector legislation. Any rates of payment quoted will reflect the gross rate per day for the assignment and will be subject to appropriate taxes and statutory costs. As such the payment to the intermediary and your income resulting from this contract will be different.