Document Control Manager in Birmingham

Salary: Base salary £35,244 pa to c.£41,464 depending on skills and experience. In addition, we offer a flexible benefits fund of 15% which is paid on top of the base salary and is fully pensionable, as well as a range of competitive benefits.

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential. In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.

As a Document Control Manager, you will have a key role in leading the implementation, maintenance, and improvement of document management and control processes, procedures and systems in a related area. You will manage the performance of Document Controllers and ensure the successful delivery of business strategy, key performance indicators and objectives, whilst adhering to industry standards and best practice.

About the role:

You will provide technical standards, strategic direction, provision of professional advice, and delivery of technical services across HS2 Ltd, supporting the Design and Construction of the HS2 Railway, in accordance with HS2’s approvals from government. You will also lead the HS2 Ltd approach to document management and control, providing a clear strategy for the organisation, delivery teams, and supply chain. The delivery of the provision of document control specialist services, and defining the process for the review and acceptance of contractor/consultant deliverables.

The key accountabilities of the post will include but are not limited to:

• Assure the business adheres to document control policies, processes and practices.
• Provide advice and support to the business on document management and control.
• Understand departmental document control requirements and resource these through our document control provider.
• Lead and guide document controllers throughout the organisation and supply chain on how to manage documents and deliverables.
• Develop and deliver training in document control practices and systems.
• Performance manage the team to ensure that agreed service levels are maintained and that the team is high performing.
• Implement document/data management solutions with a primary focus on document control and records management to ensure HS2 project records are controlled, stored, retrieved, tracked, traced and audited as needed by the business.
• Manage the Document Control teams within the HS2 organisation, setting strategic, individual and corporate objectives, reviewing performance and ensuring that staff have the necessary skills and understanding to deliver the team's objectives.
• Protect the confidentiality, integrity and availability of corporate information from unauthorised disclosure, modification or destruction to ensure HS2’s information systems are not at risk.
• Actively promote and embed Equality Diversity and Inclusion (EDI) in all your work, and support and comply with all organisational initiatives, policies and procedures on EDI.

About You:

Skills:

• Communication skills - including presentations, producing reports and engaging colleagues across the organisation.
• Leadership skills with a strong focus in areas of consistency, teamwork, listening, influencing, challenging, coaching, development, performance management.
• Management of electronic document management systems.

Knowledge:

• Knowledge of document control and its regulatory requirements.
• Knowledge of contract management and the review and acceptance of deliverables.
• Knowledge of document management standards, processes and procedures.
• Working knowledge of Enterprise Bridge (eB).
• Working knowledge of bulk scanning systems and PDF functionality.
• Knowledge of the document requirements of ISO 9001.
• Knowledge of the Public Records Act 1958 and Section 46 Freedom of Information Act 2000.

Experience:

• Experience in electronic document management systems, records tracking, archiving, retention and storage.
• Experience of documentation processes and a knowledge of a typical project lifecycle.
• Experience in the management and lifecycle of documentation between client, contractor, stakeholders and interested parties.

It is expected that you will actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI.

As HS2 Ltd do not hold a sponsorship license from the Home Office, we are not able to provide sponsorship to any applicant. Applicants must already have the Right to Work in the UK at the time of application and our process involves a Right to Work validation prior to the interview stage. Note, there are certain types of time-bound visas that we cannot accept.

Any offers made to applicants will be subject to satisfactory completion of pre-employment checks which include Nationality & Immigration Status, employment references, DBS, Financial and Education checks.

We ask for a variety of detail in your online application, however we perform the first assessment of suitability for a role based solely on the information in your CV. In a further development of our efforts to create a more diverse workforce, your CV will be anonymised and personal information will be removed during the first stage of the application review. This removes bias from the process and makes it even more important that you attach an updated word version of your CV for each new application ensuring you include evidence directly related to the criteria in the job advert.

Any applications received after the closing date will not be considered.

About Us:

High Speed 2 (HS2 Ltd) will be the UK’s new high speed rail network. As well as improving capacity, the new scheme will shorten journey times between a number of Britain’s major population centres, boost the economy and create thousands of jobs.

HS2 Ltd will create a skills legacy and develop a diverse range of talent. We aim to be a leader in EDI practice by creating a safe & inclusive working environment for all our staff - living our values of Safety, Respect, Integrity and Leadership.

HS2 Ltd is also a safety-critical organisation. Employees are required to ensure reasonable care of their own and others’ health and safety by taking personal responsibility for working to our ‘Safe at Heart’ programme principles and following safe working procedures at all times.