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- Tasks: Support daily operations, manage health and safety, and coordinate site activities.
- Company: Join a diverse logistics company committed to employee development and success.
- Benefits: Enjoy 20 days annual leave, pension contributions, wellness support, and discounts.
- Why this job: Be part of a friendly team culture while gaining valuable administrative experience.
- Qualifications: Experience in administration, strong communication skills, and attention to detail required.
- Other info: Flexible shift patterns and opportunities for personal growth await you!
The predicted salary is between 21500 - 29500 £ per year.
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As Operations Administrator you will support the day to day site operation through general site, facilities, H&S and compliance activities. You will offer outstanding and organised support in a friendly environment and providing a helpful service.
Shift Pattern: Monday-Friday, 6:00 – 14:00, 14:00-22:00 rotating
Salary: £25,214 per annum
What will you be doing?
- Monitoring of the H&S Accident portal ensuring any accidents, incidents and near misses are comprehensively reported and actioned
- Collating of monthly site H&S check information and issue/monitor actions
- Note taking and issuing of Monthly H&S meeting minutes accurately and follow-up of any actions
- Booking contractors for remedial works and communicate to site accordingly
- Issuing of Permit to works when required
- Managing diary for monthly contractor service/ inspections
- Requesting quotes for site repairs
- Scheduling BRC internal audits and communicate to site accordingly
- Managing and tracking progress of Work requisitions (internal planned works)
- Manage site inbound and outbound post
- Managing meeting rooms and catering requirements
- Site adhoc purchasing for all departments in a cost-effective manner
- Management of site lockers and coffee fob allocation for colleagues
- Organising hotels and transport arrangements
- Support with banking when required
- Support with any other duties as required from the Management team in a helpful manner
Job Description
As Operations Administrator you will support the day to day site operation through general site, facilities, H&S and compliance activities. You will offer outstanding and organised support in a friendly environment and providing a helpful service.
Shift Pattern: Monday-Friday, 6:00 – 14:00, 14:00-22:00 rotating
Salary: £25,214 per annum
What will you be doing?
- Monitoring of the H&S Accident portal ensuring any accidents, incidents and near misses are comprehensively reported and actioned
- Collating of monthly site H&S check information and issue/monitor actions
- Note taking and issuing of Monthly H&S meeting minutes accurately and follow-up of any actions
- Booking contractors for remedial works and communicate to site accordingly
- Issuing of Permit to works when required
- Managing diary for monthly contractor service/ inspections
- Requesting quotes for site repairs
- Scheduling BRC internal audits and communicate to site accordingly
- Managing and tracking progress of Work requisitions (internal planned works)
- Manage site inbound and outbound post
- Managing meeting rooms and catering requirements
- Site adhoc purchasing for all departments in a cost-effective manner
- Management of site lockers and coffee fob allocation for colleagues
- Organising hotels and transport arrangements
- Support with banking when required
- Support with any other duties as required from the Management team in a helpful manner
Qualifications
- Experience of working in an administrative team in a logistics / warehouse environment
- Ability to communicate in a positive and clear manner both with colleagues and external stakeholders
- Be a good team worker demonstrating loyalty and commitment to the organisation and team members
- Professional, approachable and helpful to ensure smooth running of the general operation
- Knowledge of company procedures and actively demonstrates compliance
- Ability to plan, organise and prioritise work to deadlines
- Exceptional attention to detail
- Develops and drives best practice in all aspects of performance
- Strong Microsoft Office skills
Additional Information
As part of our drive to make Great Beara great place to work, we are proud to be an inclusive and diverse organisation where we are committed to employee development and recognising success for hard working performers.
Our dedicated learning and development programmes are open to every employee to give you the opportunity to shape your own future within logistics and continue to work in an environment where team culture thrives.
Our people are the driving force behind our success, which is why we offer a wide range of benefits which include:
- Annual Leave– 20days inclusive ofbank holidays.
- Pension scheme –We want colleagues to enjoy a comfortable retirementso we offer agreat contribution of 4% employee and 4% employer.
- Life Assurance– x2 your annual salary.
- Wellness –Via our Employee Assistance Programmewe offer immediate access to a confidential telephone counselling and legal information service that operates 24 hours a days, 365 days a year.
- Eye Care Vouchers –We can provide you with substantial savings with free eye tests and discounts on prescription glasses.
- Reward & Recognition –We recognise that employees have gone the extra mile via Employee of the Month and Year, special recognition and long service awards.
- Everyday discounts– Via our benefit platform you will have access to over 50 retailer discounts for everyday savings!
If you meet the requirements for the above role and are looking for your next career opportunity, please apply now and become a part of our #WinningTeam!
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Operations Administrator employer: Great Bear
Contact Detail:
Great Bear Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Administrator
✨Tip Number 1
Familiarise yourself with health and safety regulations relevant to the role. Being knowledgeable about H&S procedures will not only help you in the interview but also demonstrate your commitment to maintaining a safe working environment.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've effectively managed multiple tasks or projects in previous roles. This will highlight your ability to prioritise work and meet deadlines, which is crucial for an Operations Administrator.
✨Tip Number 3
Network with current or former employees of StudySmarter on platforms like LinkedIn. Engaging with them can provide insights into the company culture and expectations, giving you an edge during the application process.
✨Tip Number 4
Prepare thoughtful questions to ask during the interview. Inquiring about team dynamics or specific challenges the operations team faces shows your genuine interest in the role and helps you stand out as a candidate.
We think you need these skills to ace Operations Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly in logistics or warehouse environments. Emphasise skills like communication, organisation, and attention to detail that align with the job description.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific responsibilities from the job description, such as monitoring H&S activities and managing site operations, and explain how your background makes you a great fit.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office and any other relevant software. Provide examples of how you've used these skills in previous roles to improve efficiency or support team operations.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Operations Administrator role.
How to prepare for a job interview at Great Bear
✨Showcase Your Organisational Skills
As an Operations Administrator, you'll need to demonstrate your ability to organise and prioritise tasks effectively. Be prepared to discuss specific examples from your past experiences where you successfully managed multiple responsibilities or projects.
✨Highlight Your Attention to Detail
Attention to detail is crucial in this role, especially when it comes to monitoring H&S reports and managing documentation. During the interview, mention instances where your meticulous nature helped prevent issues or improved processes.
✨Communicate Clearly and Positively
Effective communication is key in this position. Practice articulating your thoughts clearly and positively, as you'll be interacting with various stakeholders. Consider preparing a few scenarios where your communication skills made a difference.
✨Demonstrate Team Spirit
Being a good team player is essential for this role. Share examples of how you've collaborated with colleagues in the past, showing your loyalty and commitment to team success. This will help convey that you're a great fit for their team culture.
