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- Tasks: Coordinate and plan amazing events while building strong client relationships.
- Company: Join Graysons, an award-winning caterer in a vibrant venue at 113 Chancery Lane.
- Benefits: Enjoy free lunch, competitive pay, company pension, and career development opportunities.
- Other info: Inclusive culture with a focus on employee well-being and growth.
- Why this job: Be part of a dynamic team creating unforgettable experiences for prestigious clients.
- Qualifications: Degree-level education and 2 years of event planning experience required.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for a Full time Sales and Events Executive to join our team at 113 Chancery Lane, home to the prestigious Law Society. Based in the heart of the city, 113 Chancery Lane is the perfect venue for any occasion, with 9 beautiful and versatile event spaces ideal not only for weddings and private dinners, but also conferences, product launches, exhibitions, and informal gatherings.
Graysons are an award-winning contract caterer that focus on providing great food and service to customers. To do this we need fabulous people, and we work hard to create an environment where our team members feel engaged, inspired, valued, and enjoy what they do.
Contract type: 40 hours a week (Some additional evenings and weekends may be required)
Based at: 113 Chancery Lane
Reporting to: Venue sales manager
Overall Objectives:
- To assist the team with building client quotes
- Coordinate events
- To develop relationships with the internal client
- To plan outstanding events for our private, corporate and internal clients
Event sales specific responsibilities:
- Responding to enquiries in a timely manner
- Liaising with existing and prospective clients regarding their event requirements and creating bespoke quotes in line with company pricing policy
- Plan and coordinate the confirmed events from the point of contract to the week prior to the event
- Create contracts and events sheets
- Coordinate internal and member events
- Supporting key events and helping with event logistics
- Fulfil office admin tasks
- Conduct show rounds with provisional and confirmed clients if required
- Organise event requirements through to final details
- Maintain all aspects of the client files effectively and efficiently
- Collaborate with the internal client regarding their internal events calendar
- Manage key external suppliers to ensure the successful delivery for events
- Ensure event finances and invoicing is managed effectively
- Upsell where possible to ensure maximum profitability of each event
- Work towards team and individual targets
- Build strong relationships with internal and external stakeholders
- Work well in a fast paced and challenging environment
- Attend fortnightly 1-2-1s with your line manager
- Attend monthly sales and marketing meetings
- Create detailed function sheets for smooth handover to operations
- Maintain and update the event diary and CRM system in a prompt and timely fashion
Personal Specifications:
- Educated to degree level (or equivalent) in a subject related to the job role
- Minimum of 2-years Experience in a similar role within Event Planning
- Demonstrate the ability to work well under pressure
- Excellent written and spoken communication skills with the ability to effectively engage with individuals on all levels
- Excellent organisation skills, with the ability to prioritise workload to meet deadlines
- Excellent numerical skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- A proactive and positive can do attitude
- Strong organisational and multitasking skills with an ability to manage a multi event workload
- Eligible to work in the UK
- Experience using Rendezvous or a similar CRM system is desirable
- A keen interest in food & drink
Graysons has built a culture of inclusivity & progression for all employees. Not only have we retained our family-feel culture, but we also offer a range of benefits including:
- Free lunch on shift
- Free tea and coffee
- Competitive rate
- Company pension
- Life Assurance
- Company annual leave
- Opportunity to develop and further your career within a fast growing and exciting company with a very prestigious list of clients
- Employee discounts at several retailers & fitness providers
- Access to our Employee Assistance Programme & our trained Mental Health First Aiders
Sales and Events Executive employer: Graysons Restaurants
Contact Detail:
Graysons Restaurants Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Sales and Events Executive
✨Tip Number 1
Network like a pro! Attend industry events and connect with people in the events and catering scene. You never know who might have a lead on your dream job or can introduce you to someone who does.
✨Tip Number 2
Show off your personality! When you get the chance to meet potential employers, let your enthusiasm for event planning shine through. Share your ideas and experiences to make a memorable impression.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your appreciation and keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Apply through our website! We love seeing applications directly from candidates who are excited about joining our team. Plus, it gives you a better chance to stand out in the crowd!
We think you need these skills to ace Sales and Events Executive
Some tips for your application 🫡
Show Your Passion for Events: When you're writing your application, let your enthusiasm for event planning shine through! We want to see that you’re not just looking for a job, but that you genuinely love creating memorable experiences for clients.
Tailor Your CV and Cover Letter: Make sure to customise your CV and cover letter to highlight your relevant experience in event planning. Use keywords from the job description to show us you understand what we're looking for and how you fit the bill.
Be Clear and Concise: Keep your application straightforward and to the point. We appreciate clarity, so make sure your skills and experiences are easy to find. Avoid fluff and focus on what makes you a great fit for the Sales and Events Executive role.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen to join our team at Graysons!
How to prepare for a job interview at Graysons Restaurants
✨Know Your Venue
Familiarise yourself with 113 Chancery Lane and its event spaces. Understand the types of events they host and be ready to discuss how your experience aligns with their offerings. This shows genuine interest and helps you tailor your responses.
✨Showcase Your Event Planning Skills
Prepare specific examples from your past experiences where you've successfully coordinated events. Highlight your organisational skills, ability to manage multiple tasks, and how you’ve handled challenges under pressure. This will demonstrate your capability for the role.
✨Engage with the Team Spirit
Graysons values a collaborative environment, so be prepared to discuss how you work well in teams. Share instances where you’ve built strong relationships with clients or colleagues, as this is crucial for a Sales and Events Executive.
✨Be Ready to Upsell
Understand the importance of upselling in the role. Think of ways you could enhance client experiences while maximising profitability. Bring ideas to the interview that show your proactive approach to sales and client satisfaction.