Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Join a dynamic team to manage projects, budgets, and HR functions in a leading UK University.
- Company: Be part of a prestigious university known for its commitment to research and innovation.
- Benefits: Enjoy a competitive hourly rate and the opportunity to work in a collaborative environment.
- Why this job: This role offers a chance to drive change and make an impact in higher education.
- Qualifications: Proven experience in operations, project management, and strong communication skills are essential.
- Other info: This is a fully office-based role starting February 2025, with potential for growth.
Senior Operations Administrator – £20ph – £24ph – SE London Start 17th February 2025 to the end of May 2025 initially Fully office based role We are currently recruiting for a Senior Operations Administrator to join a leading UK University. We require a candidate with proven experience navigating and supporting organisational change and growth, such as scaling a business, managing capital projects or developing research initiatives. They should thrive in evolving environments, demonstrating the vision to implement new processes. The ideal candidate will have operational experience, preferably in research, higher education, or similar institutional settings. They should excel in organizational, managerial, and communication skills, with expertise in budget management, research project administration, and fostering relationships within large teams and with external partners. The role * Collaborate with the Director, senior department team members and other departments (Finance, Legal, HR, etc.). * Support project management across all stages, including staffing, timelines, budgeting, ethics, data protection, copyright/IP, contracting and administration. * Assist in framing and negotiating contracts with collaborators, funders, and affiliates, working with the Legal team. * Act as the primary liaison between the department and other stakeholders, advocating for the department and building strong relationships. * Oversee all HR functions, including recruitment, performance reviews, job changes, visa applications and terminations. * Manage financial administration, including subcontractor management, contract drafting and processing invoices, payments and expense claims. * Develop and update team protocols for operations, project management, data security and safety in collaboration with senior team members. * Promote a positive team culture by refining feedback mechanisms and fostering an open, respectful and constructive work environment. * Ensure all departmental activities align with the mandate and obligations to funders, collaborators, and stakeholders. If this role closely aligns with your previous experience and you are ready for your next challenge, do reach out today! Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity
Senior Operations Administrator employer: Gray & Associates Recruitment Services
Contact Detail:
Gray & Associates Recruitment Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Operations Administrator
✨Tip Number 1
Familiarize yourself with the specific operational processes and challenges faced by universities, especially in research and higher education. Understanding these nuances will help you demonstrate your expertise during discussions.
✨Tip Number 2
Network with professionals in the higher education sector, particularly those involved in operations and project management. Building relationships can provide insights into the role and may lead to valuable referrals.
✨Tip Number 3
Prepare to discuss your experience with budget management and contract negotiation in detail. Be ready to share specific examples of how you've successfully managed these aspects in previous roles.
✨Tip Number 4
Showcase your ability to adapt to change and implement new processes. Think of instances where you've thrived in evolving environments and be prepared to share these stories during your conversations.
We think you need these skills to ace Senior Operations Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your operational experience, especially in research or higher education. Emphasize your skills in budget management and project administration, as these are crucial for the role.
Craft a Strong Cover Letter: In your cover letter, demonstrate your understanding of organizational change and growth. Provide specific examples of how you've successfully navigated similar challenges in previous roles.
Highlight Communication Skills: Since the role requires strong communication and relationship-building skills, include examples of how you've effectively collaborated with various stakeholders in past positions.
Showcase Project Management Experience: Detail your experience in managing projects across all stages. Mention any relevant tools or methodologies you’ve used to ensure successful project outcomes.
How to prepare for a job interview at Gray & Associates Recruitment Services
✨Showcase Your Experience with Change Management
Be prepared to discuss specific examples of how you've navigated and supported organizational change in your previous roles. Highlight any experience you have with scaling businesses or managing capital projects, as this will resonate well with the interviewers.
✨Demonstrate Strong Communication Skills
Since the role involves acting as a liaison between various departments, it's crucial to showcase your communication skills. Practice articulating your thoughts clearly and concisely, and be ready to provide examples of how you've successfully built relationships with stakeholders in the past.
✨Prepare for Project Management Questions
Expect questions related to project management across all stages. Be ready to discuss your approach to staffing, budgeting, and timelines, and share any tools or methodologies you use to keep projects on track.
✨Highlight Your Financial Administration Skills
Since financial administration is a key part of the role, prepare to discuss your experience with budget management, contract drafting, and processing invoices. Providing concrete examples of how you've managed finances in previous positions will demonstrate your capability in this area.
