Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support senior leaders with diary management, travel arrangements, and meeting coordination.
- Company: Join Gray & Associates, a diverse and inclusive employer committed to equal opportunities.
- Benefits: Enjoy a temp to perm role with a competitive salary of £40,000 per annum.
- Why this job: Be part of a dynamic team, enhancing your skills while making a real impact.
- Qualifications: Strong organisational skills and experience in diary and correspondence management required.
- Other info: This role is perfect for proactive individuals seeking long-term career growth.
Are you an organised, proactive and professional individual looking to provide top-tier support to senior leaders? Join our client as an Executive Assistant and play a vital role in assisting their Executive Team. This is a temp to perm opportunity, so please do only apply if you are looking for a long term opportunity.
KEY RESPONSIBILITIES
- Provide comprehensive support to Executive members, including diary management, inbox organisation, and travel arrangements.
- Organise and service meetings, committees, and away days, including AV setup and minute-taking.
- Draft high-quality correspondence, presentations, and briefing notes for the Executive Team.
- Act as the first point of contact for internal and external enquiries, resolving issues or escalating as needed.
- Manage key projects and ensure timely reporting on outcomes.
- Maintain databases, spreadsheets, and evaluation systems for effective decision-making.
- Liaise with Professional Services teams to monitor budgets and create reports.
- Support high-level partnerships and stakeholder engagement.
PERSON SPECIFICATION
- Strong organisational and communication skills.
- Experience with diary management and correspondence management.
- Extensive experience of meeting coordination and minute-taking.
- Ability to handle confidential information with discretion.
- Proficiency in Microsoft Office and database management.
- A team player with a proactive approach to problem-solving.
Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
Executive Support Officer - Temp to perm - £40,000pa employer: Gray & Associates Recruitment Services
Contact Detail:
Gray & Associates Recruitment Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Support Officer - Temp to perm - £40,000pa
✨Tip Number 1
Familiarise yourself with the key responsibilities listed in the job description. Think about specific examples from your past experiences that demonstrate your ability to manage diaries, organise meetings, and handle correspondence effectively.
✨Tip Number 2
Network with professionals in similar roles or industries. Reach out on platforms like LinkedIn to connect with current Executive Support Officers or those who have worked in similar positions. They can provide insights and tips that could give you an edge.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially Excel and PowerPoint, as these are crucial for managing databases and creating presentations. Consider taking a quick online course if you feel you need a refresher.
✨Tip Number 4
Prepare for potential interview questions by practising how you would handle various scenarios related to diary management, meeting coordination, and stakeholder engagement. This will help you articulate your problem-solving skills effectively.
We think you need these skills to ace Executive Support Officer - Temp to perm - £40,000pa
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational and communication skills, as well as your experience with diary management and correspondence. Use specific examples that demonstrate your ability to support senior leaders effectively.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and explain why you are a good fit. Mention your experience in meeting coordination and minute-taking, and how these skills will benefit the Executive Team.
Showcase Relevant Experience: When detailing your work history, focus on roles where you managed projects, organised meetings, or handled confidential information. This will show the employer that you have the necessary experience for the position.
Proofread Your Application: Before submitting your application, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Support Officer.
How to prepare for a job interview at Gray & Associates Recruitment Services
✨Showcase Your Organisational Skills
As an Executive Support Officer, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples of how you've successfully organised schedules, managed diaries, or coordinated meetings in the past.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to handle confidential information. Think of scenarios where you had to resolve issues or manage sensitive data, and be ready to discuss your approach.
✨Familiarise Yourself with Microsoft Office
Since proficiency in Microsoft Office is crucial for this role, brush up on your skills, especially in Word, Excel, and PowerPoint. Be prepared to discuss how you've used these tools in previous roles to support executives.
✨Demonstrate Your Communication Skills
Effective communication is key for this position. Practice articulating your thoughts clearly and concisely, and prepare to discuss how you've handled internal and external enquiries in a professional manner.
