At a Glance
- Tasks: Provide front-of-house service and support finance with purchase ledger tasks.
- Company: Join Gray & Adams, the UK leader in temperature-controlled vehicles.
- Benefits: Enjoy a competitive salary, pension scheme, and health support.
- Other info: Full-time role with opportunities for growth in a dynamic environment.
- Why this job: Be the welcoming face of a leading company while honing your admin skills.
- Qualifications: Experience in reception or admin roles; strong communication and organisational skills.
The predicted salary is between 24750 - 30250 £ per year.
- 14 Aug Receptionist / Purchase Ledger Administrator | Doncaster
- Receptionist / Purchase Ledger Administrator |
- Doncaster
Gray & Adams has an excellent opportunity for an organised and customer-focused Receptionist / Purchase Ledger Administrator based in Doncaster.
As the UK market leader in specialist temperature-controlled and bespoke vehicles, we are looking for someone who communicates confidently, works well in a busy environment and takes pride in delivering high-quality administrative support.
The Role
To provide a professional front-of-house service while supporting the Finance department with the accurate and timely processing of purchase ledger transactions.
This role is responsible for creating a welcoming first impression for visitors, managing incoming communications, and ensuring supplier invoices and payments are processed efficiently.
Key Responsibilities
- Reception & Administration
- Welcome visitors, customers, contractors and suppliers in a professional and friendly manner.
- Answer, screen and direct incoming telephone calls.
- Manage the reception area, ensuring it remains tidy and presentable at all times.
- Handle incoming and outgoing mail, deliveries and courier services.
- Maintain visitor sign-in procedures and issue visitor passes in line with company health and safety requirements.
- Book meeting rooms and prepare refreshments for visitors where required.
- Provide general administrative support to management and other departments.
- Assist with document filing, scanning and record management.
- Process supplier invoices accurately and within agreed timescales.
- Match purchase orders, delivery notes and invoices, investigating any discrepancies.
- Reconcile supplier statements and resolve account queries.
- Prepare payment runs in accordance with company procedures.
- Set up and maintain supplier accounts within the finance system.
- Ensure purchase ledger records are accurate, complete and up to date.
- Assist with month-end finance activities as required.
- Liaise with suppliers and internal departments to resolve invoice and payment issues.
- Undertake any other reasonable duties appropriate to the role.
Person Specification
- Previous experience in a receptionist, administrative or customer service role.
- Experience of purchase ledger or accounts payable processes.
- Excellent communication and interpersonal skills.
- Strong organisational skills with the ability to prioritise workload.
- High level of accuracy and attention to detail.
- Competent in Microsoft Office, particularly Outlook, Word and Excel.
- Ability to work independently and as part of a team.
- Professional, approachable and customer-focused manner.
- Experience working within a manufacturing or industrial environment.
- Experience using accounting software (e. g. Sage, Xero, Microsoft Dynamics, SAP or similar).
- Knowledge of purchase order systems.
- Understanding of basic accounting principles.
- Full-time position based at our Doncaster site
What We Offer
- 38 hours per week, Monday to Friday
- Group contributory pension scheme
- Discretionary annual bonus scheme
- Health and wellbeing support
- #J-18808-Ljbffr
Receptionist / Purchase Ledger Administrator | Doncaster employer: Gray & Adams ™ Ltd
At Gray & Adams Fraserburgh, we pride ourselves on being a family-run business that values each team member's contribution. Our supportive work culture fosters skill development through on-the-job training, while our commitment to safety ensures you have the necessary PPE. With flexible night shifts and opportunities for overtime, we provide a rewarding environment for skilled and semi-skilled MIG welders looking to grow their careers in a dynamic manufacturing setting.
