Operations Compliance Audit Assistant (London)

Overview

About the job: Operations Compliance Audit Assistant (London). Our client is looking to recruit an Operations Audit and Compliance Assistant to join their team. The successful candidate will be responsible for providing support to the Compliance team, and more broadly, supporting store operations with their duty to comply with laws, regulations and internal operating procedures thereby minimizing any risks to the business. This is a permanent, full-time role based in London, United Kingdom reporting to the Compliance Team. This role also demands the flexibility to travel to any store location situated within the Regional structure of the Company to fulfil the job requirement as and when directed by the Company.

Responsibilities

Compliance:

• To assist the Compliance and Data Protection Team in maintaining robust operating procedures for the staff and the business.
• To assist the Team in reviewing and updating store audit, analysis and reporting documentations.
• To maintain confidentiality at all times in accordance with company policy, data protection and privacy legislation.
• To assist in drafting and updating store operating policies and procedures to ensure the business is legally compliant as advised and directed by the Head of Department (HOD).
• Any other ad-hoc tasks as and when directed by the HOD and Compliance and Audit Officer.
• Maintain up to date knowledge of relevant regulatory developments and changes.

Monitoring/Auditing:

• To undertake regular audits in the stores of all regions as a shared responsibility with the compliance team with the aim of identifying any malpractices being carried out and also to ensure that policies and procedures are adhered to.
• To regularly review the content of audits undertaken and to notify the line manager of any perceived need for making changes.
• Any other ad-hoc tasks as and when directed by the HOD and Compliance and Audit Officer.
• To maintain confidentiality at all times about audit results and findings.

Liaison/Meetings:

• Assist in the internal announcements of changes made to policies and procedures.
• Assist at various compliance related meetings with the HOD and take minutes of the meetings.
• Any other ad-hoc tasks as and when directed by the HOD and Compliance and Audit Officer.

This is the perfect opportunity for candidates who have

• A degree or equivalent
• Audit qualification is desirable
• Experienced in Operations compliance and audit within a multi-site retail or self -storage environment will be advantageous
• Proven significant working experience in the above duties and listed skills
• Strong knowledge and understanding of the UK Data Protection Act 1998 and the General Data Protection Regulation 2017

Skills and competencies required for this role

• Have a full clean driving license and your own transportation, i.e. a car for the purpose of travelling between the stores
• Willingness and flexibility to travel to any company site as and when required
• Willingness to keep up to date with the legislation
• Ability to comprehend relevant legislation and apply this to our business
• Solid experience in Excel and MS Office
• Ability to produce clear and concise reports for audit findings
• Effective communication, influencing and networking skills
• Have strong analytical skills
• Honesty and discretion, for dealing with sensitive business information
• Ability to be proactive and reactive
• Strong administration skills and a keen eye for attention to detail
• Self-discipline, working within guidelines and procedures whilst being attentive to detail
• Must be able to work as part of a team, in a shared office environment and open plan when assisting with audits and file reviews within teams
• Ability to be flexible in your approach to multiple tasks

Hours

• Full time
• Monday to Friday
• Usually between 9am to 5pm

Package

• Stable, growing business
• Investment in your growth
• Permanent role
• Potential for progression
• Long Service recognition
• 20 days holiday per year plus bank holidays
• Company Sick Pay
• Parking available at stores
• Travel costs reimbursed
• Attractive benefit perks

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