Project Finance Admin Assistant in High Wycombe

Gravity Media deliver an unparalleled range of media services and solutions to clients worldwide utilising outside broadcast trucks, fly-packs and studios spanning the United Kingdom, ROI, Europe, the Middle East, the United States and Australia offering market-leading broadcast, technology, production, and post-production solutions across many of the world’s most-watched live events and entertainment programmes.

ABOUT THE ROLE

A BRIEF SUMMARY

We are looking for a Project Finance Administration Assistant to support and assist the Projects team with financial administration. Reporting to the Project Finance Lead, this position plays a key supporting role in the team, in helping to ensure that revenues and costs are accurately forecasted, reported and communicated. This role requires a highly organised and proactive individual with a strong understanding of broadcast operations, project coordination and financial administration. You will be a collaborative team player, supporting Project Planners and wider operational teams to ensure purchase orders, sales orders and reporting processes are completed accurately and efficiently. You will play a key role in maintaining financial accuracy, supporting forecasting and ensuring projects remain aligned with operational and budgetary requirements.

Working location: High Wycombe

Weekly hours: 37.5 hours per week, Monday to Friday

Reporting to: Project Finance Lead

Role type: Full-time, Permanent

WHAT YOU’LL BE RESPONSIBLE FOR

• Assisting Project Planners with the creation and management of purchase orders, ensuring vendor details, rates and coding are accurate and within budget.
• Assisting Project Planners with the creation and maintenance of sales orders, ensuring all information is complete and accurate.
• Ensuring all project costs and revenues are categorised correctly within the system.
• Liaising with Accounts Receivable regarding the status and progress of sales orders.
• Liaising with Accounts Payable to support the release and management of purchase orders where required.
• Collaborating closely with the Project Planner team to ensure purchase orders and sales orders are completed ahead of month-end reporting deadlines.
• Supporting sales revenue forecasting and forward planning activities.
• Creating, updating and maintaining sales order templates within operational systems.
• Working collaboratively with the wider team to identify upcoming peak periods or bottlenecks and providing additional support where required.
• Updating TeamTrack templates to ensure contracted crew levels are accurately reflected.
• Assisting with the authorisation and processing of expenses.

All employees are expected to contribute and participate in work activities in line with our management system to ensure the continual improvement of our business.

THIS ROLE IS FOR YOU IF YOU HAVE

• Strong attention to detail and accuracy.
• Professionalism and discretion when handling confidential or financial information.
• Excellent organisational and administrative skills.
• The ability to multitask effectively and prioritise workloads across multiple projects.
• Strong communication skills and confidence liaising with a variety of departments and stakeholders.
• A proactive and solution-focused approach to work.
• A collaborative mindset and positive team-player attitude.
• Good working knowledge of Microsoft Office applications, particularly Excel.

Trust by acting with integrity, accountability, and transparency. Collaboration by working effectively across teams and sharing knowledge. Innovation by contributing ideas and continuously improving ways of working.