At a Glance
- Tasks: Coordinate parts for vehicle maintenance, ensuring timely availability and efficient stock control.
- Company: Join Gravity Media, a diverse and inclusive employer committed to equality.
- Benefits: Full-time role with competitive pay and opportunities for training and development.
- Other info: Dynamic work environment with a focus on collaboration and continuous improvement.
- Why this job: Be a key player in keeping our fleet running smoothly and efficiently.
- Qualifications: Experience in parts or inventory management, strong organisational skills, and a full UK driving licence.
The predicted salary is between 30000 - 40000 £ per year.
COMMITMENT TO EQUALITY
Gravity Media is an equal opportunity employer and we welcome a diverse range of applicants.
All qualified applicants will receive consideration for employment without regard to any characteristic protected by law.
If you need assistance or an accommodation during the application process because of a disability, it is available upon request.
The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.
ABOUT THE ROLE
Gravity Media is seeking a proactive, organised, and team-oriented Fleet Parts Person to support the maintenance and repair activities of our busy fleet operation.
Based within our Fleet Department, the successful candidate will play a key role in ensuring the efficient procurement, control, and distribution of parts required to support our Vehicle Maintenance Unit (VMU) and Coachworks teams.
This role is responsible for maintaining effective stock control, supporting technicians with timely parts availability, managing supplier relationships, and ensuring vehicle repair and maintenance activities are completed efficiently and cost-effectively.
The position is instrumental in reducing vehicle downtime, improving repair cost tracking, and ensuring workshop operations run smoothly.
A BRIEF SUMMARY
As a Fleet Parts Person, you will be responsible for sourcing, ordering, receiving, storing, and issuing parts and components required for vehicle maintenance and repair activities.
You will work closely with technicians, supervisors, suppliers, and fleet management to ensure the correct parts are available when required, while maintaining accurate inventory records and achieving value for money through effective procurement practices.
You will oversee stock levels, monitor parts usage, maintain supplier relationships, manage purchase orders, and ensure all parts movements are accurately recorded within the company’s management systems.
Working location
Chalgrove
Weekly hours
37.5 hours per week, Monday to Friday
Reporting to
Workshop Manager
Role type
- Full time, Permanent
- WHAT YOU’LL BE RESPONSIBLE FOR
- Ordering parts and components for VMU and Coachworks repair activities.
- Maintaining appropriate stock levels and identifying fast‑moving parts to minimise vehicle downtime.
- Managing and monitoring third‑party imprest stock.
- Liaising with technicians and workshop staff to identify and source the correct parts and components.
- Raising and processing purchase orders.
- Establishing and maintaining supplier accounts and relationships.
- Receiving, checking, booking in, and allocating inbound parts to relevant jobs.
- Monitoring and recording parts usage against job cards to support accurate repair costing.
- Updating and maintaining records within Business Central and other company systems.
- Identifying the most cost‑effective methods of sourcing parts whilst maintaining operational requirements.
- Coordinating collection and delivery of parts when required.
- Supporting stock audits and inventory control processes.
- Communicating parts availability, delivery timescales, and any supply issues to workshop management.
- Maintaining a clean, organised, and safe stores environment.
- Assisting with other fleet‑related duties as required.
- Collection and delivery of components as and when required to cater to business needs.
All employees are expected to contribute and participate in work activities in line with our management system to ensure the continual improvement of our business.
- THIS ROLE IS FOR YOU IF YOU
- Previous experience in a parts, stores, inventory, procurement, or automotive environment.
- Good knowledge of vehicle components and parts identification.
- Strong organisational skills and excellent attention to detail.
- Effective verbal and written communication skills.
- Good IT skills, including experience with stock management or business management systems.
- Experience raising purchase orders and working with suppliers.
- Ability to work independently and as part of a team.
- Strong problem‑solving skills and commercial awareness.
- Full UK Driving Licence.
- Willingness to undertake additional training and development.
- Flexibility to support operational requirements when required.
- Demonstrate
Trust by acting with integrity, accountability, and transparency.
- Promote
Collaboration by working effectively across teams and sharing knowledge.
- Support
Innovation by contributing ideas and continuously improving ways of working.
- Experience within a commercial vehicle, HGV, PSV, fleet, engineering, or workshop environment.
- Experience using Microsoft Dynamics Business Central.
- Knowledge of inventory management and stock control processes.
- Experience negotiating with suppliers and managing procurement costs.
- #J-18808-Ljbffr
Fleet Parts Coordinator in Chalgrove employer: Gravity Media
Gravity Media is an exceptional employer, offering a dynamic work environment in Chalgrove, Oxford, where HGV Technicians can thrive. With a strong commitment to employee development and a culture that values diversity and teamwork, we provide hands-on experience with cutting-edge vehicle technologies and opportunities for professional growth. Our inclusive atmosphere fosters collaboration and innovation, making it a rewarding place to build a career in the media services industry.
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Parts Coordinator in Chalgrove
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like Gravity Media and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at Gravity Media!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like Gravity Media keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace Fleet Parts Coordinator in Chalgrove
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to Gravity Media:This is your chance to really connect with the team at Gravity Media. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at Gravity Media
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with Gravity Media.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show Gravity Media that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at Gravity Media. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
