At a Glance
- Tasks: Support daily office operations and create a welcoming environment for everyone.
- Company: Join Gravitiq, a leader in health and wellness digital transformation.
- Benefits: Gain valuable experience in a dynamic workplace with growth opportunities.
- Other info: Fast-paced environment with opportunities to learn and grow your career.
- Why this job: Make a real impact by keeping the office running smoothly and efficiently.
- Qualifications: Experience in office administration and strong organisational skills required.
The predicted salary is between 25000 - 30000 £ per year.
Gravitiq is at the forefront of the health and wellness revolution and beyond, strategically leveraging digital transformation across diverse consumer sectors like supplements, beauty, and health products. As the world increasingly embraces online channels, we empower businesses with cutting-edge technology and data-driven strategies to achieve scalable and efficient growth.
We're looking for a personable, proactive, and highly organised Office Assistant to join the team and support the Office Manager in delivering a smooth, efficient, and well-run office environment. This is a varied role that sits at the heart of the business, playing a key part in keeping day-to-day operations running seamlessly. From office administration and access management to invoice processing and coordinating essential activities, you'll help create an organised, productive, and welcoming workplace for everyone. This is a fantastic opportunity for someone who enjoys creating structure, supporting others, and making a real impact on the day-to-day success of the business.
Key Responsibilities:- Assist in the day-to-day administrative and operational activities of the office
- Maintain and monitor office supplies, ensuring adequate stock levels at all times
- Coordinate courier services and manage incoming/outgoing mail when needed
- Perform data entry, maintain accurate records, and follow up on outstanding items when required
- Support meeting coordination, including room bookings and preparation of materials
- Support internal events by preparing materials and ensuring smooth setup
- Manage office access, visitor registration, and general reception support when needed
- Liaise with vendors and service providers for office maintenance and supply orders
- Process invoices and prepare weekly expense/payment reports
- Assist with basic procurement and payment follow-ups
- Handle ad hoc tasks as assigned
- Basic accounting knowledge is an advantage
- 5+ years of experience in office admin and payment assistant role
- Solid experience in handling invoices, domestic & international payments processing
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
- Familiarity with collaboration tools such as Slack, Teams, Zoom, or Gmail is an advantage
- Strong communication skills
- Strong multitasking and time-management skills
- Excellent attention to detail, problem-solving and organisational skills
- Ability to work independently and collaboratively in a fast-paced environment, and changing priorities in accordance with organisational needs
Office Assistant in Hammersmith employer: Gravitiq
Gravitiq is an exceptional employer that champions a vibrant work culture focused on health and wellness, offering employees the chance to be part of a transformative journey in the digital landscape. With a commitment to professional growth, we provide ample opportunities for skill development and career advancement, all within a supportive and dynamic environment. Located in a thriving sector, our office fosters collaboration and innovation, making it an ideal place for those looking to make a meaningful impact while enjoying a balanced work-life experience.
StudySmarter Expert Advice🤫
We think this is how you could land Office Assistant in Hammersmith
✨Tip Number 1
Network like a pro! Reach out to friends, family, or even former colleagues who might have connections at Gravitiq. A personal introduction can make all the difference in getting your foot in the door.
✨Tip Number 2
Be proactive! Don’t just wait for job openings to pop up. Show your interest by reaching out directly to the team at Gravitiq. A friendly email expressing your enthusiasm for the Office Assistant role can set you apart.
✨Tip Number 3
Prepare for the interview by researching Gravitiq’s mission and values. Understand how they leverage digital transformation in health and wellness. This knowledge will help you demonstrate your genuine interest and fit for the company.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your excitement about the role can leave a lasting impression. Plus, it shows you’re keen and professional!
We think you need these skills to ace Office Assistant in Hammersmith
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Office Assistant role. Highlight your organisational skills and any relevant experience in office administration to show us you're the perfect fit!
Craft a Personal Cover Letter:Your cover letter is your chance to shine! Use it to tell us why you’re passionate about the role and how you can contribute to our team. Keep it friendly and professional, and don’t forget to mention your proactive nature!
Showcase Your Skills:We love seeing candidates who can multitask and manage time effectively. In your application, give examples of how you've successfully handled multiple responsibilities in previous roles. This will help us see how you can thrive in our fast-paced environment.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Gravitiq
✨Know the Company Inside Out
Before your interview, take some time to research Gravitiq and its role in the health and wellness sector. Understand their products and services, and think about how your skills as an Office Assistant can contribute to their mission of leveraging digital transformation.
✨Showcase Your Organisational Skills
Since the role requires a highly organised individual, be ready to discuss specific examples from your past experiences where you successfully managed multiple tasks or streamlined processes. This will demonstrate your ability to create structure and support day-to-day operations.
✨Prepare for Practical Scenarios
Think about common office scenarios you might face, such as managing supplies or coordinating meetings. Be prepared to explain how you would handle these situations effectively, showcasing your problem-solving skills and attention to detail.
✨Communicate Clearly and Confidently
Strong communication is key for this role. Practice articulating your thoughts clearly and confidently during the interview. Use examples to illustrate your points, and don’t hesitate to ask questions about the team dynamics and office culture at Gravitiq.
