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- Tasks: Support the CEO by managing schedules, communications, and key tasks in a fast-paced environment.
- Company: Join Gravitee, a leading API management company driving digital transformation for top enterprises globally.
- Benefits: Enjoy flexible hybrid work, 25 days holiday, mental health days, and professional development opportunities.
- Why this job: Be part of a dynamic team redefining API management with endless growth opportunities and a fun culture.
- Qualifications: 5+ years supporting executives, exceptional organisation, attention to detail, and strong communication skills required.
- Other info: Work in a progressive, global company that values diversity and offers stock options.
The predicted salary is between 24000 - 40000 ÂŁ per year.
Executive Assistant to Chief Executive Officer
Join to apply for the Executive Assistant to Chief Executive Officer role at Gravitee
Executive Assistant to Chief Executive Officer
Join to apply for the Executive Assistant to Chief Executive Officer role at Gravitee
Direct message the job poster from Gravitee
Join the API Revolution at Gravitee—Where Innovation Meets Growth
Since our beginnings in 2015, Gravitee has grown into a global force, recognised as a 2024 Gartner Magic Quadrant Leader for API Management. What started with four developers challenging the complexities of APIs has evolved into a revolutionary platform powering API and event stream ecosystems worldwide. We’re driving digital transformation for top enterprises, from Michelin to Roche to Blue Yonder and beyond, offering unmatched control over APIs and event streams.
Our rapid growth and leadership in API management are fuelled by our team’s commitment to excellence and our core values:
- Passion : We bring excitement to everything we do, constantly innovating to stay ahead of the curve.
- Hold Nothing Back : We go above and beyond to help customers and teammates succeed, holding ourselves to the highest standards.
- Professionalism : We believe in clear, respectful communication and prioritize the needs of our team and customers.
Join us on this journey. Be part of a team that’s redefining what’s possible in API management, and shaping the future of digital transformation. The possibilities are endless—be a part of the revolution!
THE ROLE & WHY IT EXISTS
As an Executive Assistant to the CEO you will be the CEO’s right hand, trusted to keep things running smoothly behind the scenes and ahead of schedule. You’ll provide high-level, proactive support in a fast-paced, high growth environment. This role is ideal for someone who thrives on ownership, discretion, and the opportunity to contribute meaningfully to strategic and operational priorities.
You’ll need to be five steps ahead, always. If you spot a “to-do,” it’s already too late. You’ll be expected to stay engaged, adaptable, and ahead of the curve, ensuring the CEO is always supported, wherever they are. In return, you\’ll be deeply embedded in the inner workings of a fast-paced, high-impact leadership team.
Urgency, discretion, foresight, and stamina are non-negotiable.
WHAT YOU WILL BE DOING Your daily to-do list will feature some or all of the following, but is not limited to:
- Managing the CEO’s Trello boards and complex calendar across multiple time zones – prioritising ruthlessly, rescheduling strategically, and never letting a conflict slip through
- Acting as the first line of defence – gatekeeping, filtering, and pre-emptively handling communications so only the essential reaches the CEO.
- Preparing briefings, materials, and agendas ahead of time – always ensuring the CEO is ready, informed, and ahead of the game.
- Monitoring and flagging key tasks, issues, and opportunities before they land on the CEO’s radar.
- Responding to requests and tasks with immediate action and accountability – no follow-ups needed.
- Managing high volumes of email traffic, documents, and sensitive information with discretion and sharp attention to detail.
- Coordinating seamless travel logistics with contingency plans in place ie flights, transfers, accommodations, visas, and meetings.
- Liaising confidently with senior stakeholders, clients, board members, and international teams on behalf of the CEO.
- Ensuring the CEO’s time is spent only where it matters – thinking ahead to eliminate inefficiencies or distractions.
- Supporting in special projects, research, and operational initiatives at lightning pace.
ESSENTIAL SKILLS The right candidate will possess at least the following skills, if not more:
- 5+ years of experience supporting senior executives, ideally in a fast-paced or high-growth environment
- Exceptional organisational skills – You live for structure, order, and bulletproof execution.
- Impeccable attention to detail – Nothing gets past you. Ever.
- Proactive mindset – You spot issues and opportunities long before others do, and take action.
- Sense of urgency – You move fast, prioritise smartly, and deliver under pressure.
- Absolute discretion and confidentiality -You’ll be trusted with the most sensitive information.
- Outstanding communication skills – Clear, concise, and professional in every interaction.
- Calendar and inbox mastery – Especially across international time zones.
- Tech fluency – Proficiency in Microsoft Office, Google Workspace, and modern productivity tools.
- Resilience and emotional intelligence – You can hold your own under intensity and remain unflappable.
- Availability and flexibility – The role doesn’t clock out; you’ll need to operate with agility across time zones.
- Excellent medical coverage to keep your body and mind healthy
- Pension or 401k program options for all locations
- Stock option plan for employees
- 25 days holiday/vacation in addition to in-country national holidays
- 3 mental health days per year with an allowance toward a mood-boosting activity of your choice
- Birthday off to celebrate your dayLearn and grow with our professional development allowance to be used to benefit your career
- Quarterly outings and an annual off-site in an exciting location!
- Hybrid culture with options to go in to an office in one of our hubs
- Ability to work for one of the fastest-growing companies and alongside some of the most talented people in the API technology sector
- A meaningful, progressive, global company culture that is as fun as it is hardworking
- Endless growth opportunities
At Gravitee, no employee or applicant will be treated less favorably on the grounds of their sex, marital status, race, color, nationality or ethnic or national origin, disability, gender, sexual orientation, gender identity, age, pregnancy or maternity, marital or civil partner status, or religion or belief.
By clicking submit below, you consent to allow Gravitee to store and process the personal information submitted above.
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Executive Assistant to Chief Executive Officer employer: Gravitee
Contact Detail:
Gravitee Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Chief Executive Officer
✨Tip Number 1
Familiarise yourself with Gravitee's core values and mission. When you understand their commitment to innovation and excellence, you can tailor your conversations and demonstrate how your skills align with their goals during interviews.
✨Tip Number 2
Showcase your organisational prowess by preparing a mock calendar management scenario. This could involve demonstrating how you would prioritise tasks for the CEO across different time zones, highlighting your ability to think ahead and manage complexities.
✨Tip Number 3
Network with current or former employees of Gravitee on platforms like LinkedIn. Engaging in conversations about their experiences can provide valuable insights into the company culture and expectations, which you can leverage in your application process.
✨Tip Number 4
Prepare to discuss specific examples of how you've handled high-pressure situations in previous roles. Emphasising your resilience and emotional intelligence will resonate well with Gravitee's need for someone who can thrive in a fast-paced environment.
We think you need these skills to ace Executive Assistant to Chief Executive Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of an Executive Assistant. Emphasise your organisational skills, attention to detail, and any experience managing complex calendars or communications.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role at Gravitee and how your proactive mindset and ability to handle sensitive information make you a perfect fit. Mention specific examples from your past roles that demonstrate your capability.
Highlight Relevant Skills: Clearly outline your skills that match the job description, such as calendar management, communication proficiency, and tech fluency. Use bullet points for clarity and impact.
Showcase Your Understanding of the Company: Demonstrate your knowledge of Gravitee and its mission in your application. Mention their position in the API management space and how you can contribute to their growth and success.
How to prepare for a job interview at Gravitee
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex schedules and prioritise tasks is crucial. Prepare examples from your past experiences where you successfully organised multiple projects or managed a busy calendar, highlighting your attention to detail and proactive approach.
✨Demonstrate Discretion and Professionalism
You'll be handling sensitive information, so it's important to convey your understanding of confidentiality during the interview. Share instances where you've maintained discretion in previous roles, and emphasise your commitment to professionalism in all communications.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle pressure. Think of scenarios where you had to act quickly or manage unexpected challenges, and be ready to discuss how you navigated those situations effectively.
✨Familiarise Yourself with Gravitee's Culture
Research Gravitee's values and recent achievements, especially their recognition in the API management sector. Showing that you understand their mission and culture will demonstrate your genuine interest in the role and help you connect with the interviewers.
