Purchase Ledger Clerk

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Direct message the job poster from Graphic Packaging International – EMEA & APAC

At Graphic Packaging International, we produce the paper cup that held your coffee this morning, the basket that transported those bottles of craft beer you enjoyed last weekend, and the microwave tray that heated your gourmet meal last night. We’re one of the largest manufacturers of paperboard and paper-based packaging for some of the world’s most recognized brands of food, beverage, foodservice, household, personal care and pet products.

With over 25,000 employees working in more than 130 locations worldwide, we strive to be environmentally responsible in our industry and in the communities where we operate. We are committed to workplace diversity and offer compensation and benefits programs that are among the industry’s best to reward the talented people who make our company successful.

JOB PURPOSE

To assist with the smooth running of the Finance Department through the timely payment to suppliers to ensure the safe and efficient production of high quality printed beverage cartons in accordance with the requirements of our customers

To ensure that suppliers of all materials, consumables and services are paid in accordance with terms consistent with Benson Group policies and procedures

SPECIFIC RESPONSIBILITIES

• Upon receipt of invoices, manually code & input into Pecas distribute to Departmental Managers for approval. Once received manually approve invoice in Pecas so as payment can be made or mark as query if issue with invoice.
• Control non-duplication of invoices/payments using unique codes
• Continually update the computerised purchase invoice register coding to the correct nominal
• Tie up the correct invoices and delivery notes (high volume)
• Check incoming invoices and investigate/solve any discrepancies
• Pass for authorisation all invoices to relevant department
• Deal with all other aspects of the purchase ledger system, working to monthly deadlines producing relevant reports
• Answer accounts payable calls and other telephone calls as necessary
• Co-ordinate payments to suppliers via electronic banking and send remittances
• Supply information to the Financial Controller relating to payments lists
• Filing on a daily basis, ensuring company records are maintained
• Statement Reconciliations
• Ensure full & accurate completion of all requisite documentation in accordance with company and departmental requirements and procedures
• Perform suitable handovers, ensuring notes and instructions are passed on as required
• Carry out all duties in accordance with the standards required by the HSE and maintain compliance at all times
• Provide a fair amount of notice for holidays and/or sickness as required
• Ensure good working relationships with superiors, subordinates and peers, customers and any 3rd party visitors at all times
• Co-ordinate monthend intercompany reconciliations with other GPI sites
• Prepare monthly Blackline reconciliations & upload
• Check all expense claims ensuring they are approved correctly, manually code & input into Pecas
• Provide cover for the Sales Ledger
• Perform other duties as directed by your line manager

PERFORMANCE INDICATORS

• Constantly strive to identify reductions in costs and waste
• Reduce queries raised with suppliers
• Data integrity and ease of reporting
• Meet and maintain internal customer requirements in terms of quality and output
• Compliance with the company’s quality standards
• Adherence to the company’s health safety & environment standards
• Maintain agood overall condition of the work area through routine maintenance
• Accurate & efficient control of payments including filing and good housekeeping practices

TECHNICAL SKILLS/QUALS

• Previous experience of working in a Purchase Ledger role ideally within a fast paced manufacturing environment
• Good general level of education including 4 GCSEs or equivalent, preferably qualified or studying towards a finance qualification
• Ability to use Microsoft Excel (intermediate) and Outlook (intermediate) essential but ability in Microsoft Word and Powerpoint also preferred
• Previous experience of Avante management information system preferred but not essential – full training given
• Previous experience within a purchasing/procurement environment ideal but not essential
• First class administrative skills

INTERPERSONAL SKILLS

• Good standard of English, able to understand verbal or written instructions, able to complete all forms of required documentation, able to produce information as required and able to train others
• Good common sense, able to use everyday judgement to solve problems

Seniority level

Entry level

Employment type

Full-time

Job function

Finance

Industries

Packaging and Containers Manufacturing and Manufacturing