At a Glance
- Tasks: Support the Director with administration, project management, and communication.
- Company: Join a dynamic team at Praxis Care, committed to equal opportunities.
- Benefits: Competitive salary, professional development, and a supportive work environment.
- Other info: Opportunity for growth in a fast-paced, collaborative setting.
- Why this job: Be the backbone of the Director's success and make a real impact.
- Qualifications: Strong organisational skills and ability to manage multiple tasks.
The predicted salary is between 30000 - 40000 £ per year.
To provide a professional, efficient, personal and confidential support service, undertaking all aspects of administration required to support the Director to meet key strategic objectives. To assist the Director with projects to ensure that the project is delivered on time and on budget. Managing diaries, co‑ordinating meetings, events and relevant activities to ensure that urgent matters are given priority and all tasks are completed within agreed timescales. To manage all internal and external communication, taking appropriate action on behalf of the Director and to develop and maintain systems and procedures to support the Director to manage competing pressures.
Key Accountabilities:
- To support the Director by actively participating in projects including planning and documenting specific project goals, deliverables, features, functions, tasks, deadlines and costs to ensure that the project is delivered on time and on budget.
- To act as principal point of contact for the Director as a professional interface, screening calls and exercising judgement to prioritise urgent and important items.
- To resolve or refer queries to the relevant person for response and/or to respond on behalf of the Director where appropriate.
- To manage all correspondence on behalf of the Director, identifying issues that require urgent action and ensuring that responses are provided within timescales.
- To liaise with relevant parties using initiative, discernment and sensitivity to co‑ordinate responses to ensure appropriate actions are taken and contacts responded to within required timescales to achieve satisfactory outcomes.
- To ensure the Director is notified of anything that needs attention.
- To draft correspondence on behalf of the Director and to research, co‑ordinate, collate and draft presentations, reports and analysis, ensuring accuracy and reliability of information and that time is allocated for the Director to review and approve these where applicable.
- To co‑ordinate internal meetings and ensure that attendees are provided with key information in advance of and following meetings, including the creation and distribution of agenda, reports and papers.
- To ensure minutes are taken and circulated and that all action points are addressed within agreed timescales.
- To liaise with external agencies to ensure the Director is prepared for meetings with the necessary documentation and information.
- To proactively follow up actions on the Director’s behalf, as appropriate, and provide and record updates.
- To conduct proactive and efficient diary management, maintaining a high degree of awareness of workload and commitments, anticipating actions and requirements and ensuring that urgent matters are given priority and that the Director is kept up to date with the progress of activities.
- To anticipate needs for meetings and activities through forward‑thinking planning and regular monitoring of the diary to ensure effective time management in the context of changing priorities, including scheduling, rescheduling appointments and arranging travel as required.
- To become familiar with the Organisation’s Management Information Systems to enable the post holder to update, maintain and interrogate these systems to extract relevant information on the Director’s behalf.
- To manage sensitive data and information in a confidential manner, making any relevant changes or reviews as necessary and maintaining secure management of restricted material.
- To establish and maintain effective records and filing systems in relation to the Director’s area(s) of responsibility and ensure these are kept up to date and reviewed regularly.
- To maintain the departmental Information Asset Register and ensure that all information is handled according to the Organisation’s policies on storage, retention and disposal of records.
- To continuously prioritise and organise workload to respond to demanding, urgent and competing deadlines.
- To contribute to the overall organisational effectiveness, working as part of a dynamic PA team, including providing cover and support within the team as required.
About the Role Requirements:
You will be required to be involved in the company performance management process; to adhere to, and model, the company values, behaviours and competencies at all times; to carry out all duties of the post in accordance with Praxis rules, regulations and policies; and to carry out additional duties of the role and all other required duties as and when necessary. The above-mentioned duties are not exhaustive and the post holder will be required to carry out other duties as necessary. It should be noted that stated duties or location associated with the post may change to meet the future needs of the Organisation.
Salary: GBP 30,000 - 40,000 per year
Personal Assistant to Director employer: Grand Arcade
Praxis Care is an exceptional employer that prioritises professional development and a supportive work culture, making it an ideal place for Personal Assistants looking to grow their careers. With a commitment to equal opportunities and a focus on employee well-being, staff are encouraged to thrive in a dynamic environment where their contributions directly impact the organisation's strategic objectives. Located in a vibrant community, employees benefit from a collaborative atmosphere and access to various resources that enhance both personal and professional growth.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant to Director
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and the Director you'll be supporting. Prepare some thoughtful questions to show you're genuinely interested and ready to tackle the challenges of the role.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed competing priorities in the past. This will demonstrate your ability to handle the fast-paced environment of a Personal Assistant.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage with us directly.
We think you need these skills to ace Personal Assistant to Director
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your skills that match the job description. We want to see how your experience aligns with supporting a Director and managing projects effectively.
Showcase Your Communication Skills:Since you'll be managing all internal and external communication, it's crucial to demonstrate your ability to communicate clearly and professionally in your application. Use concise language and ensure there are no typos!
Highlight Your Organisational Skills:As a Personal Assistant, organisation is key! Share examples of how you've successfully managed diaries, coordinated meetings, or handled multiple tasks at once. We love seeing your proactive approach!
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss any important updates from us!
How to prepare for a job interview at Grand Arcade
✨Know Your Director's Needs
Before the interview, research the specific needs and objectives of the Director you’ll be supporting. Understand their projects and priorities so you can demonstrate how your skills will help them achieve their goals.
✨Showcase Your Organisational Skills
Be prepared to discuss your experience with diary management, scheduling, and prioritising tasks. Use examples from your past roles to illustrate how you've successfully managed competing deadlines and ensured that urgent matters were addressed promptly.
✨Communicate Effectively
Since you'll be managing internal and external communications, practice articulating your thoughts clearly. During the interview, demonstrate your ability to communicate professionally and succinctly, as this will be crucial in your role.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities. Prepare for scenarios where you might need to handle conflicting priorities or sensitive information. Think through your responses to show how you would approach these situations with discretion and efficiency.
