At a Glance
- Tasks: Provide top-notch admin support to the Head of Communities and manage various office tasks.
- Company: Join a large public sector body in Lisburn with a focus on community services.
- Benefits: Earn £16.90 per hour for 37 hours a week on a temporary contract.
- Other info: Dynamic role with a chance to interact with elected members and senior officers.
- Why this job: Make a difference in your community while gaining valuable administrative experience.
- Qualifications: 5 GCSEs and 2 years of admin experience required; great opportunity for growth.
The predicted salary is between 16.9 - 16.9 £ per hour.
Overview
Vanrath are recruiting for a Senior Administration Assistant on behalf of a large public sector body in Lisburn on a temporary basis.
What’s in it for you
37 hours Monday to Friday; Temporary contract; £16.90 per hour.
About your next employer
The post holder is responsible for providing a confidential, comprehensive secretarial and administration service for the Head of Communities responsible for Arts, Culture, Community Services, Community Planning, PEACE and Policing & Community Safety Partnership (PCSP).
This role requires regular communication and interaction with Elected Members, Senior Officers and a wide range of external stakeholders.
Responsibilities
- Provide confidential and comprehensive secretarial support for the Head of Communities.
- Compile and collate reports and minutes to meet strict deadlines (e. g., monthly reports to the Communities & Wellbeing Committee, working groups, and Council meetings).
- Manage the Head of Communities diary and email, including scheduling internal and external meetings.
- Coordinate correspondence and general administration from all sections within the Communities Unit on behalf of the Head of Communities.
- Develop and maintain filing systems; update and reorganise as necessary; manage an efficient office for the Communities Unit.
- Compile, monitor, and maintain personnel records and inventory of absence (holidays, TOIL, sickness, and other absences) for all staff within the Communities Unit.
- Manage incoming correspondence (telephone calls and enquiries) and prioritise accordingly.
- Liaise with the Chief Executives Office, Directors, other Officers and outside agencies; arrange bookings, meetings, hospitality, events, etc.
- Assist with complaints and enquiries referred to the Head of Communities and follow up on outstanding matters as needed.
- Process bookings for meetings/visits and oversee catering arrangements for events and receptions.
- Establish and utilise databases and spreadsheets for areas within the Communities Unit; prepare statistics as required.
- Maintain administrative systems for the Communities Unit (petty cash; reconciling and coding credit card statements; collation of budget reports and performance information).
- Undertake other related duties as requested by the Head of Communities and cover in event of emergencies or staff absences.
- Ensure compliance with all Council policies and procedures and operate to high standards of personal behaviour aligned with the organisation’s core values and behaviours.
Qualifications and Experience
- Essential: 5 GCSEs at grades A–C, NVQ Level 2 or equivalent.
- Essential: Minimum 2 years’ experience in Admin/Secretarial support to a Senior Manager; minute taking; operating office administration systems (manual and electronic).
- Desirable: Applicants without the essential qualifications may demonstrate a minimum of 4 years’ experience as outlined above.
How to apply
For consideration, apply today by contacting Leanne Garrett in the strictest confidence.
Additional information
Experience: 2 years required
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