At a Glance
- Tasks: Support the Submissions Team by preparing and coordinating essential documents for construction projects.
- Company: Join GRAHAM, a leading construction firm with a commitment to equality and diversity.
- Benefits: Enjoy a permanent role with opportunities for growth and a supportive work environment.
- Other info: Flexible working hours and a chance to develop your career in a collaborative setting.
- Why this job: Be part of a dynamic team that makes a real impact on exciting construction projects.
- Qualifications: Strong admin skills, attention to detail, and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 42000 € per year.
As the GRAHAM business continues to grow, we are seeking to appoint a highly organised and proactive Submissions Administrator to support our busy and fast‑paced Submissions Team. This role plays a vital part in the work‑winning function, supporting the preparation and coordination of Pre‑Qualification Questionnaires (PQQs) and other compliance‑led submissions for a wide range of construction projects across the UK and Ireland. Reporting to the Submissions Co‑ordinator, the successful candidate will provide comprehensive administrative support, ensuring the consistent delivery of high‑quality, accurate submission documents. You will work closely with other departments to gather information, maintain data systems, manage deadlines.
This role requires someone who is detail‑focused, efficient, and confident managing multiple tasks simultaneously. You will thrive in a deadline‑driven environment, contribute to process improvements, and provide reliable support to ensure the team meets critical submission timelines.
Key Responsibilities- PQQ & Submission Support
- Assist in the preparation, formatting, and compilation of PQQ submissions for a range of Civil Engineering and Building projects across the UK and Ireland.
- Support Submissions Managers by collating required documentation, verifying accuracy, and ensuring all content adheres to client instructions.
- Help coordinate inputs from wider internal teams (e.g., Health & Safety, Quality, HR, Technical, Delivery Teams).
- Administrative Duties
- Assist with creation and maintenance of structured submission folders on SharePoint, ensuring consistency, accuracy, and compliance with team protocols.
- Support the administration of CRM records, maintaining up‑to‑date pipeline and opportunity information.
- Manage incoming and outgoing post for the team, including packaging, labelling, and arranging courier/recorded delivery where required.
- Document & Information Coordination
- Assist with requests for PQQ documents, ensuring strict deadlines are met.
- Track and monitor submission deadlines, ensuring key milestones are communicated effectively.
- Assist in quality‑checking submissions for consistency, formatting accuracy and compliance.
- Team Support
- Provide general administrative assistance to the Submissions Co‑ordinator and wider Work Winning Team.
- Support internal knowledge‑sharing by helping maintain libraries, templates and reference material.
- Undertake any additional duties reasonably required to support the efficient running of the Submissions Team.
- Be amenable to occasional overtime when required to support critical deadlines.
This job description is intended to give the post holder an appreciation of the role envisaged for the Safety, Health & Environment Submissions Administrator and the range of duties to be undertaken. It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals.
Person Specification- Essential
- Strong administrative experience, ideally within Submissions/Work Winning team.
- Excellent organisational skills with the ability to manage multiple tasks and deadlines.
- High attention to detail, particularly in document formatting and accuracy.
- Competent IT skills with experience using Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Ability to work both independently and as part of a collaborative team.
- Strong communication skills—verbal and written.
- A proactive, flexible, and positive attitude.
- Desirable
- Experience working in a Construction environment.
- Knowledge of SharePoint and/or CRM systems.
- Understanding of PQQ and tender processes.
- Familiarity with construction terminology or industry standards.
At GRAHAM, we are proud to say that we are a committed Equal Opportunities Employer and we aim to be the first choice for people from all backgrounds. We seek to promote respect for the individual and equality of opportunities. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey and not on the value of artificial barriers, prejudices, or preferences.
If you require any adjustments or accommodations during the application or interview process, please let us know. We welcome applicants from all backgrounds.
We Are Dedicated To Making Our Policies And Guidance Accessible To All Applicants And Employees.
Submissions Administrator in Hillsborough employer: Graham Group
GRAHAM is an exceptional employer located in Hillsborough, Northern Ireland, offering a dynamic work environment that fosters collaboration and innovation. With a strong commitment to employee development, we provide ample opportunities for growth and advancement within the construction industry. Our inclusive culture values diversity and ensures that every team member is respected and supported, making it a rewarding place to build a meaningful career.
StudySmarter Expert Advice🤫
We think this is how you could land Submissions Administrator in Hillsborough
✨Tip Number 1
Get to know the company! Research GRAHAM and understand their values, projects, and culture. This will help you tailor your conversations during interviews and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info about the role and even lead to referrals, which can boost your chances of landing that job.
✨Tip Number 3
Prepare for the interview by practising common questions related to submissions and administrative tasks. Think about examples from your past experiences that highlight your attention to detail and organisational skills—these are key for the Submissions Administrator role!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the position. Plus, it’s a great opportunity to reiterate why you’re the perfect fit for the team.
We think you need these skills to ace Submissions Administrator in Hillsborough
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Submissions Administrator role. Highlight your administrative experience and attention to detail, as these are key for this position.
Showcase Your Skills:Don’t forget to mention your IT skills, especially with Microsoft Office and any experience with SharePoint or CRM systems. We want to see how you can contribute to our team right from the start!
Be Clear and Concise:When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to see your qualifications and experiences at a glance.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently, so don’t miss out on that!
How to prepare for a job interview at Graham Group
✨Know Your PQQs
Make sure you understand the Pre-Qualification Questionnaire (PQQ) process inside out. Familiarise yourself with common questions and requirements, as well as the specific needs of the company you're interviewing with. This will show that you're proactive and ready to hit the ground running.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples of how you've managed multiple tasks or deadlines in the past. Bring up specific tools or methods you use to stay organised, like SharePoint or CRM systems, to demonstrate your competence.
✨Attention to Detail is Key
Highlight your attention to detail during the interview. You might want to bring a sample of your work that showcases your document formatting and accuracy. Discuss how you ensure quality-checking in submissions, as this is crucial for the role.
✨Be Ready to Collaborate
This position involves working closely with various teams, so be prepared to discuss your experience in collaborative environments. Share examples of how you've effectively communicated and coordinated with different departments to achieve a common goal.
