At a Glance
- Tasks: Assist with processing employee expenses and managing financial queries.
- Company: Join GRAHAM, a growing company with a collaborative finance team.
- Benefits: Enjoy subsidised medical cover, life assurance, and 35 days annual leave.
- Other info: Opportunity for career growth in a supportive environment.
- Why this job: Gain valuable experience in finance while working flexible hours.
- Qualifications: 5 GCSEs including Maths and English; strong communication and IT skills required.
The predicted salary is between 20000 - 25000 £ per year.
ROLE: Expenses Assistant
LOCATION: Hillsborough, NI
CONTRACT: Permanent, Part Time (circa 22.5 hours p/w - tba)
Benefits: Subsidised Private Medical Cover; Life Assurance Scheme, Contributory Pension, 35 Days annual leave (Including Public Holidays)
As GRAHAM continues to grow, we are looking to recruit an Expenses Assistant to join our Finance team. This is a part-time, permanent opportunity, working circa 22.5 hours per week, however we can be flexible and are open to discussing exact working hours to suit the successful candidate. Based in our Hillsborough Head Office, you will work closely with a range of internal stakeholders along with the wider Finance team. This role offers the opportunity to contribute to a busy and collaborative environment, supporting the effective management of expenses processes across the business.
The successful candidate will have strong communication and organisational skills, with the ability to meet strict deadlines while effectively prioritising their workload. Excellent numerical ability and solid IT skills are essential, particularly in MS Excel. A keen eye for detail is key to success in this role and while experience within the construction industry would be advantageous, it is not essential.
The Expenses Assistant duties will include but not be limited to the following:
- Review and process employee expense claims verifying that receipts match the claimed value.
- Ensure claims comply with company policy.
- Review the VAT treatment of submitted expense claims to ensure they align with UK and Ireland regulatory requirements.
- Reconcile company credit card statements to the expense claims, investigating and resolving any differences.
- Answer employee expenses queries.
- Train employees in the use of the expenses system.
- Undertake any other duties which may be required by management.
This job description is intended to give the post holder an appreciation of the role envisaged for the Expenses Assistant and the range of duties to be undertaken. It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals.
Competencies Essential
- Minimum of 5 GCSE's or equivalent including Maths and English (Grade C or above)
- Have a minimum of two years' experience in a similar role
- Possess strong communication and organisational skills
- Have the ability to work to strict deadlines, prioritising and planning workload
- Ability to manage sensitive data with complete discretion.
- Have excellent attention to detail
- Working knowledge of UK & Ireland regulatory requirements (eg VAT)
- Possess good IT skills and a working knowledge of excel
- Be a good team player
Desirable
- Knowledge of a construction environment
- Experience with automated expense management software like SAP Concur.
- Driving Licence
Our Commitment: At GRAHAM, we are proud to say that we are a committed Equal Opportunities Employer and we aim to be the first choice for people from all backgrounds. We seek to promote respect for the individual and equality of opportunities. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey and not on the value of artificial barriers, prejudices, or preferences.
If you require any adjustments or accommodations during the application or interview process, please let us know. We welcome applicants from all backgrounds. We are dedicated to making our policies and guidance accessible to all applicants and employees.
If you need this document in an alternative format, such as large print, audio, or braille, please contact us.
As a Disability Confident Employer, we guarantee an interview to disabled applicants who meet the minimum essential criteria for the role. If you would like to apply through the Disability Confident Interview Scheme, please contact Louise Hunter, Resourcing Manager.
We are only able to consider applications from individuals who are eligible to live and work in the UK, as per Home Office regulations. Please check your eligibility with the regulations before applying. Individuals with a current time restricted right to work in the UK should contact the Human Resources team in the first instance.
A basic disclosure may be requested if security clearance is required by 3rd party clients and a criminal record will not necessarily be a bar to obtaining a position. GRAHAM reserves the right to carry out checks to ensure the validity of an applicant's experience and/or qualifications and we expect all applicants to comply with any such requests for information.
To be considered for this role you will be redirected to and must complete the application process on our careers page.
Expenses Assistant- Hillsborough, NI in Lisburn employer: Graham Construction
GRAHAM is an exceptional employer located in Hillsborough, NI, offering a supportive and collaborative work environment for its employees. With benefits such as subsidised private medical cover, life assurance, and 35 days of annual leave, the company prioritises employee well-being and work-life balance. GRAHAM also fosters professional growth through training opportunities and values diversity, ensuring that all employees are treated with respect and given equal chances to succeed.
StudySmarter Expert Advice🤫
We think this is how you could land Expenses Assistant- Hillsborough, NI in Lisburn
✨Connect with Campus Reps
If you're looking for part-time work in banking, try to connect with your university's career services and campus representatives from banks. They often host recruitment events or provide exclusive job listings, which can give you a leg up in the application process.
✨Get Involved in Financial Societies
Join finance or investment clubs at your university. These societies not only provide fantastic networking opportunities but also often collaborate with financial institutions for internships or part-time roles, making it easier for us to land those positions.
✨Use LinkedIn for Hidden Gems
Keep an eye on LinkedIn for part-time opportunities at banks, specifically targeting roles like customer service or administrative support. Companies like Graham Construction often post openings there first, so be on the lookout and don’t forget to engage with their content!
✨Showcase Your Skills Directly
When applying for a part-time role, consider creating a simple portfolio that highlights your finance-related skills or projects. Whether it's a personal finance blog, a financial analysis you've done, or any relevant coursework, having this ready can impress hiring managers at Graham Construction.
We think you need these skills to ace Expenses Assistant- Hillsborough, NI in Lisburn
Some tips for your application 🫡
Show Off Your Numbers Game:In the banking and financial services world, it's all about numbers. Highlight any relevant coursework, grades, or certifications, like AAT or CFA, on your CV. If you can point to specific projects or tasks where you managed finances or analysed data, that's a big plus!
Tailor Your Cover Letter to Us:When writing your cover letter, don’t just reiterate your CV. Tell us why you want to work at Graham Construction and how this part-time role fits into your career goals. Map your skills and experiences directly to the job spec, and don’t forget to weave in any technical skills you have, like experience with financial software!
Marry Experience with Availability:Since this is part-time, it’s super important to state your availability clearly in your application. Highlight any previous work experience, even if it's not directly in finance, that shows your reliability and ability to juggle various commitments. Flexibility can be a real asset!
Keep It Professional Yet Personal:While you want to keep a professional tone, don’t be afraid to inject a bit of your personality into your application. Especially for a part-time role, we’re looking for someone who's not just skilled but also a good fit for the team at Graham Construction. A little light-heartedness can go a long way!
How to prepare for a job interview at Graham Construction
✨Brush Up on Your Numbers
For a role in banking and financial services, you’ll likely encounter numerical tests that gauge your analytical skills. So, let’s whip out those maths skills! Practise mental arithmetic and get comfy with basic financial concepts; this'll really help you shine during the assessment stages.
✨Know Your Financial Products
Knowing your stuff about the various financial products and services is crucial. Be prepared to discuss topics like loans, mortgages, investment funds, and credit options. Having a finger on the pulse of current market trends and economic events can also give you an edge—the interviewers will appreciate your insight!
✨Flexibility and Commitment are Key
Since you're aiming for a part-time position, emphasise your flexibility and willingness to commit your time effectively. Highlight your ability to balance studies or other commitments while delivering results at work. This kind of attitude can set you apart from the competition.
✨Showcase Your Portfolio of Experience
Even though it’s a part-time role, companies want to see your motivation and past experience. Bring examples of relevant projects or roles, including internships or coursework that demonstrate your understanding and passion for banking and finance. The more tangible your examples, the more convincing you’ll be!
