At a Glance
- Tasks: Coordinate estates and transport operations, ensuring smooth functionality across multiple sites.
- Company: Join a well-established organisation with a focus on teamwork and impact.
- Benefits: Enjoy 26 days annual leave, ongoing training, and a competitive salary.
- Other info: Opportunity for career growth and development in a dynamic environment.
- Why this job: Make a real difference in a hands-on role with varied responsibilities.
- Qualifications: Strong organisational skills and experience in administration or operational coordination.
The predicted salary is between 28000 - 28000 € per year.
We are working on behalf of a well-established organisation to recruit an Estates Administrator & Transport Coordinator. This is a pivotal role supporting the smooth operation of estates and transport functions across multiple sites.
If you are highly organised, proactive and enjoy being at the centre of operations, this is an opportunity to step into a varied role where you can make a genuine impact.
The Role
Acting as a central point within the Estates function, you will provide essential administrative and operational support. You’ll coordinate transport, oversee compliance processes, manage systems and act as a key liaison between internal teams and external partners. This is a hands-on role offering significant variety and responsibility.
Key Responsibilities
- Act as the primary contact for Estates-related queries from staff, contractors and suppliers
- Manage shared inboxes and phone lines, ensuring efficient handling of all enquiries
- Provide day-to-day administrative support across the Estates function
- Transport & Fleet
- Manage the minibus booking system and scheduling
- Oversee driver rotas, route planning and training requirements
- Ensure fleet compliance including MOT, insurance, tax and servicing
- Resolve transport-related issues such as delays, incidents and complaints
- Compile and analyse transport data for reporting purposes
- Team Support & Line Management
- Line manage drivers and an administrative apprentice
- Support development, training and performance management
- Compliance & Systems
- Maintain accurate records including compliance logs, risk assessments and asset registers
- Manage service contracts, ensuring documentation and performance tracking is up to date
- Act as the main user for CAFM/CRM systems, including training and internal audits
- Maintain contractor records and ensure compliance documentation is current
- Procurement & Resources
- Order supplies, PPE and uniforms in line with procurement policies
- Track deliveries, manage stock levels and ensure value for money
- Operational Responsibilities
- Support emergency procedures and communications when required
- Provide on-call cover where necessary
- Contribute to continuous improvement of systems and processes
Candidate Profile
- Strong organisational skills with the ability to manage multiple priorities
- Confident communicator, able to engage with a range of stakeholders
- Experience within administration, estates, facilities or operational coordination
- Comfortable managing systems, data and compliance processes
- Experience of supervising or managing staff is advantageous
Package
- 26 days annual leave plus bank holidays
- Ongoing training and development opportunities
Estates & Transport Coordinator in Rotherham employer: GraftonUK
Join a well-established organisation in Rotherham as an Estates & Transport Coordinator, where you will play a crucial role in ensuring the smooth operation of estates and transport functions. With a supportive work culture that values proactive individuals, you will benefit from 26 days of annual leave, ongoing training, and development opportunities, making this an excellent place for those looking to grow their careers while making a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Estates & Transport Coordinator in Rotherham
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Tailor your responses to show how your skills align with their needs, especially in estates and transport coordination. Practice common interview questions to boost your confidence!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, it’s a great way to ensure your application gets seen by the right people.
We think you need these skills to ace Estates & Transport Coordinator in Rotherham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Estates & Transport Coordinator role. Highlight your organisational skills and any relevant experience in administration or operational coordination. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've managed multiple priorities or improved processes in previous jobs. We love a proactive approach!
Showcase Your Communication Skills:As a key liaison, strong communication is essential. In your application, demonstrate your ability to engage with various stakeholders. Whether it's through your CV or cover letter, let us know how you’ve successfully handled queries or resolved issues in the past.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at GraftonUK
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Estates & Transport Coordinator role. Familiarise yourself with the key responsibilities and think about how your skills align with them. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Prepare Real-Life Examples
Think of specific examples from your past experiences that demonstrate your organisational skills, ability to manage multiple priorities, and any relevant administrative or operational coordination tasks. Use the STAR method (Situation, Task, Action, Result) to structure your responses clearly.
✨Engage with Your Interviewers
Remember, interviews are a two-way street! Prepare some thoughtful questions about the team dynamics, the challenges they face, or how success is measured in this role. This shows that you’re proactive and genuinely interested in contributing to their operations.
✨Showcase Your Compliance Knowledge
Since compliance is a big part of this role, be ready to discuss your experience with compliance processes and systems. Highlight any relevant training or certifications you have, and be prepared to explain how you ensure accuracy and adherence to regulations in your previous roles.
