At a Glance
- Tasks: Coordinate estates and transport operations across multiple sites with a hands-on approach.
- Company: Join a well-established organisation with a focus on teamwork and impact.
- Benefits: Competitive salary, generous pension, 26 days leave, and ongoing training opportunities.
- Other info: Supportive environment with opportunities for personal and professional growth.
- Why this job: Make a real difference in a dynamic role that offers variety and responsibility.
- Qualifications: Strong organisational skills and experience in administration or operational coordination.
We are working on behalf of a well-established organisation to recruit an Estates Administrator & Transport Coordinator. This is a pivotal role supporting the smooth operation of estates and transport functions across multiple sites.
If you are highly organised, proactive and enjoy being at the centre of operations, this is an opportunity to step into a varied role where you can make a genuine impact.
The Role
Acting as a central point within the Estates function, you will provide essential administrative and operational support. You'll coordinate transport, oversee compliance processes, manage systems and act as a key liaison between internal teams and external partners. This is a hands-on role offering significant variety and responsibility.
Key Responsibilities
- Estates Coordination
- Act as the primary contact for Estates-related queries from staff, contractors and suppliers
- Manage shared inboxes and phone lines, ensuring efficient handling of all enquiries
- Provide day-to-day administrative support across the Estates function
- Transport & Fleet
- Manage the minibus booking system and scheduling
- Oversee driver rotas, route planning and training requirements
- Ensure fleet compliance including MOT, insurance, tax and servicing
- Resolve transport-related issues such as delays, incidents and complaints
- Compile and analyse transport data for reporting purposes
- Team Support & Line Management
- Line manage drivers and an administrative apprentice
- Support development, training and performance management
- Compliance & Systems
- Maintain accurate records including compliance logs, risk assessments and asset registers
- Manage service contracts, ensuring documentation and performance tracking is up to date
- Act as the main user for CAFM/CRM systems, including training and internal audits
- Maintain contractor records and ensure compliance documentation is current
- Procurement & Resources
- Order supplies, PPE and uniforms in line with procurement policies
- Track deliveries, manage stock levels and ensure value for money
- Operational Responsibilities
- Support emergency procedures and communications when required
- Provide on-call cover where necessary
- Contribute to continuous improvement of systems and processes
Candidate Profile
- Strong organisational skills with the ability to manage multiple priorities
- Confident communicator, able to engage with a range of stakeholders
- Experience within administration, estates, facilities or operational coordination
- Comfortable managing systems, data and compliance processes
- Experience of supervising or managing staff is advantageous
Package
- Competitive salary
- Generous pension scheme
- 26 days annual leave plus bank holidays
- Ongoing training and development opportunities
We are happy to provide application and/or accessibility support, please contact your Marks Sattin or Grafton consultant directly to discuss your needs. We're committed to protecting the privacy of all our candidates and clients.
Estates & Transport Coordinator in Rotherham employer: Grafton Recruitment
Join a well-established organisation that values its employees and fosters a supportive work culture. As an Estates & Transport Coordinator, you will benefit from a competitive salary, a generous pension scheme, and 26 days of annual leave plus bank holidays, all while enjoying ongoing training and development opportunities. This role not only offers the chance to make a meaningful impact across multiple sites but also provides a dynamic environment where your organisational skills and proactive approach will be truly valued.
StudySmarter Expert Advice🤫
We think this is how you could land Estates & Transport Coordinator in Rotherham
✨Tip Number 1
Network like a pro! Reach out to people in the estates and transport sectors on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its operations. Understand their values and how your skills can make a difference. We want you to shine, so practice common interview questions and think of examples that showcase your organisational skills.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Estates & Transport Coordinator in Rotherham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Estates & Transport Coordinator role. Highlight your organisational skills and any relevant experience in administration or operational coordination. We want to see how you can make a genuine impact!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Be proactive and show us your enthusiasm for supporting estates and transport functions across multiple sites.
Showcase Your Communication Skills:As a key liaison between teams and partners, strong communication is essential. In your application, give examples of how you've effectively engaged with various stakeholders in the past. We love a confident communicator!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, we’re here to support you throughout the process!
How to prepare for a job interview at Grafton Recruitment
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Estates & Transport Coordinator role. Familiarise yourself with the key responsibilities and think about how your skills align with them. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Prepare Real-Life Examples
Think of specific examples from your past experiences that demonstrate your organisational skills, problem-solving abilities, and communication prowess. Whether it’s managing a project or resolving a transport issue, having these stories ready will help you illustrate your capabilities effectively during the interview.
✨Research the Company Culture
Get to know the organisation's values and culture. This will not only help you tailor your answers but also allow you to ask insightful questions. Showing that you understand and resonate with their mission can set you apart from other candidates.
✨Practice Your Communication Skills
As a central point for estates-related queries, strong communication is key. Practice articulating your thoughts clearly and concisely. You might even want to do a mock interview with a friend to get comfortable discussing your experiences and answering potential questions.
