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- Tasks: Support project management with admin tasks, scheduling, and coordination.
- Company: Established company in the Inverness area offering a dynamic work environment.
- Benefits: Competitive hourly rate, flexible hours, and a three-year contract.
- Why this job: Join a team where your organisational skills can shine and make a real impact.
- Qualifications: 2-3 years of admin experience and a Bachelor's degree required.
- Other info: Great opportunity for career growth and professional development.
Job Description
Project Administrator \\n\\nInverness area\\n\\n£19-£23 per hour – 38 hours per week\\n\\n3-year contract starting in November 2025\\n\\nGrafton Recruitment is partnering with an established company that is looking for a Project Administrator to join their team on a three-year contract basis.\\n\\nAs a Project Administrator, you will provides a wide range of administrative and executive support and facilitates agenda, travel, communications, engagement, and related items.\\n\\nTHE ROLE:\\n\\nSome of your responsibilities as a Project Administrator:\\n\\nYou will work independently on projects.\\nProvide extensive administrative support.\\nYou will act as a point of contact for visitors.\\nCoordination and support of departmental initiatives.\\nExecute all process related tasks & coordination.\\nComplex calendar management and administrative tasks as assigned.\\nScheduling and planning internal and external meetings.\\nEngagement events planning and coordination.\\nAssist in managing expense accounts and budgets.\\nExperience with document control.\\nResponsible for tracking and ordering consumables for office and warehouse.\\nCreation of the Purchase Request and the Good receipt.\\nScheduling of Site inductions and issuance of Terminal credentials in close coordination with EHS team and Port securityTHE CANDIDATE:\\n\\nYou will have a minimum of 2-3 years' experience in a similar role.\\nAbility to handle sensitive information with discretion.\\nExcellent communication and interpersonal skills.\\nAble to work to deadlines and demonstrate a sense of urgency for resolution.\\nBachelor's degree\\nExperience working on complex projects, marine/operations experience preferred. \\n\\nHOW TO APPLY: To be considered for this role, please click on the link provided. If you would like any further information about this vacancy before applying, please feel free to contact Matthew Foster on: (url removed)\\n\\nWe are happy to provide application and/or accessibility support, please contact your Marks Sattin or Grafton consultant directly to discuss your needs.
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Project Admin employer: Grafton Recruitment
Contact Detail:
Grafton Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Admin
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Project Admin role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show them you’re not just another candidate; you’re genuinely interested in what they do and how you can contribute as a Project Administrator.
✨Tip Number 3
Practice your communication skills! As a Project Admin, you'll need to be clear and concise. Try mock interviews with friends or family to get comfortable discussing your experience and how it relates to the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we’re here to support you every step of the way, so don’t hesitate to reach out if you need help.
We think you need these skills to ace Project Admin
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Project Administrator role. Highlight your relevant experience, especially in administrative support and project coordination. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your past experiences that relate to the responsibilities listed in the job description.
Showcase Your Communication Skills: As a Project Administrator, communication is key. Make sure your application reflects your excellent communication skills. Keep your language clear and concise, and don’t forget to proofread for any typos!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and keep track of it. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Grafton Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Project Administrator. Familiarise yourself with tasks like calendar management, document control, and expense tracking. This will help you confidently discuss how your experience aligns with what they’re looking for.
✨Showcase Your Communication Skills
As a Project Administrator, excellent communication is key. Prepare examples of how you've effectively communicated in previous roles, whether it’s coordinating meetings or engaging with stakeholders. This will demonstrate your interpersonal skills and ability to handle sensitive information.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to manage tight deadlines or coordinate complex projects. Be ready to explain your thought process and how you achieved successful outcomes.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared. Inquire about the team dynamics, upcoming projects, or how success is measured in the role. This shows your genuine interest in the position and helps you gauge if it’s the right fit for you.
