At a Glance
- Tasks: Lead a major office relocation and support senior leadership with executive tasks.
- Company: Dynamic organisation in Central London with a focus on growth and innovation.
- Benefits: Competitive salary, hands-on experience, and a vibrant work environment.
- Other info: Join a supportive team and enjoy excellent career development opportunities.
- Why this job: Be at the heart of a significant office transition and make a real impact.
- Qualifications: Experience in office management and strong organisational skills required.
The predicted salary is between 50000 - 58000 £ per year.
A fantastic opportunity has arisen for an experienced Office Manager to join a successful and growing organisation on a fixed-term basis, leading a major office relocation and workplace transition project. This is a varied, hands-on role that combines office management, executive support, facilities management, employee experience, travel coordination, and project management. You will play a pivotal role in ensuring a seamless move from two London offices into one larger, modern workspace while maintaining business continuity throughout.
Key Responsibilities
- Office Relocation Project: Lead and coordinate a significant office move and workplace consolidation project. Manage timelines, vendors, stakeholders, logistics, and workplace requirements. Ensure a smooth transition with minimal disruption to day-to-day operations.
- Executive Support: Provide dedicated Executive Assistant support to three Senior Leadership Team members. Manage complex diaries, meetings, travel arrangements, and itineraries. Coordinate expenses and provide administrative support as required.
- Board & Leadership Meetings: Organise Board meetings and leadership events throughout the year. Coordinate venues, travel, accommodation, meeting materials, and logistics. Ensure events are delivered professionally and run seamlessly.
- Facilities & Office Management: Act as the primary contact for facilities providers and workplace-related matters. Oversee office supplies, maintenance, workplace resources, and operational issues. Support a positive and productive office environment.
- Health & Safety: Own Health & Safety processes and compliance within the office. Maintain policies, documentation, and workplace safety procedures. Coordinate emergency planning and workplace security initiatives.
- Travel & Expense Management: Support employees with travel bookings and related queries. Manage expense processes and provide guidance on travel and expense systems. Assist with corporate card administration.
- Events & Employee Experience: Organise company events, social activities, team celebrations, and networking events. Coordinate offsites, workshops, away days, and departmental meetings.
About You
- Proven experience in Office Management, Workplace Management, or Operations.
- Previous experience managing office relocations, workplace projects, or large-scale office moves.
- Strong Executive Assistant experience supporting senior stakeholders.
- Excellent organisational and project management skills.
- Confident managing multiple priorities in a fast-paced environment.
- Experience with travel and expense platforms such as Concur would be advantageous.
- Proactive, solutions-focused, and highly professional.
If you’re an experienced Office Manager who enjoys taking ownership, managing projects, and being at the heart of a business, we’d love to hear from you.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager
✨Tap into Consulting Networks
Get active in local management consulting networks and organisations. Attend meetups, workshops, or webinars specific to consulting where you can connect with professionals who may know of temporary roles opening up at places like Grafton Recruitment. Don’t underestimate word-of-mouth – it’s massive in our field!
✨Show Off Your Skills in Real-Time
As a temporary hire, you need to demonstrate your value quickly. Consider creating a mini-case study or analysis relevant to the industry and share it on platforms like LinkedIn or even during networking events. This can be an impressive way to showcase your analytical skills and problem-solving prowess – just what consulting firms are looking for!
✨Check for Temporary Roles on Niche Job Boards
Look for temporary roles on specialised job boards for consulting gigs rather than just generic platforms. Websites like Consultancy.uk or even the Careers pages of major firms could have short-term projects or roles that are perfect for you to jump in at Grafton Recruitment.
✨Leverage University and Alumni Resources
If you’re fresh out of uni or connected with a local institution, take advantage of their career services and alumni networks. Many universities have exclusive connections to consulting firms seeking temporary help. Plus, it’s a great way to meet other aspiring consultants who might share leads about opportunities at Grafton Recruitment.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Showcase Your Analytical Skills:In management consulting, employers love to see your problem-solving abilities right from the get-go. Be sure to highlight any relevant analytical projects you've worked on, particularly those that show how you tackled complex problems. If you’ve done any case studies or analysis during your studies, throw those in your CV!
Tailor Your Experience for the Role:Since this is a temporary position, your application should reflect your adaptability and relevant experience quite clearly. Focus on showcasing experiences that demonstrate your ability to hit the ground running, like previous projects, internships, or freelance gigs in consulting or project management.
Craft a Targeted Cover Letter:Your cover letter is your chance to sparkle! Use it to explain why you're interested in this temporary role at Grafton Recruitment and how your skills suit the specific project needs. Remember to mention how you can provide immediate value based on your past experiences.
Include Certifications or Relevant Training:If you've got any certifications like PMP, Six Sigma, or even coursework that’s super relevant, make sure to list those in your application. Management consulting can be competitive, and these extra qualifications can help you stand out in the recruitment process.
How to prepare for a job interview at Grafton Recruitment
✨Prepare for Case Studies
In management consulting, case study interviews are a big deal. Expect to tackle real-world business problems on the spot. We should practise structuring our thoughts, developing hypotheses, and presenting our solutions clearly, as this is what firms like Grafton Recruitment will want to see.
✨Show Off Your Problem-Solving Skills
You’ll need to demonstrate strong analytical skills and logical reasoning. Brush up on frameworks like SWOT or Porter's Five Forces, as these can come in handy. Think of instances from your experience where you tackled a complex issue—this could set you apart when speaking to Grafton Recruitment.
✨Highlight Your Adaptability
Since this is a temporary role, it's crucial we showcase our ability to hit the ground running. Have examples ready that illustrate how we've adapted quickly in past positions or projects. This shows that we can contribute effectively from day one at Grafton Recruitment.
✨Be Ready to Discuss Cultural Fit
Temporary roles often come with a focus on team dynamics. Prepare to discuss how we align with the values and culture at Grafton Recruitment. We want to highlight our teamwork experiences and how we can mesh with their consulting teams, making it clear that we're not just looking to fill a spot but to add value.
