At a Glance
- Tasks: Support senior team members with diary management and logistics in a fast-paced environment.
- Company: Dynamic investment firm located in Kings Cross, UK.
- Benefits: Competitive salary, hybrid working, and opportunities for professional growth.
- Other info: Join a collaborative team and enjoy a vibrant work culture.
- Why this job: Be the essential link that keeps our international team running smoothly.
- Qualifications: 5+ years in a senior admin role with strong organisational skills.
The predicted salary is between 43000 - 67000 € per year.
Department: Investments Location: UK Office ( Kings Cross )
Reports to: Senior Team Coordinator, UK
Salary: 50,000 – 60,000, depending on experience
Hybrid working – 3 days in the office
Role Overview
We’re seeking a highly organised and proactive EA / Team Coordinator to support our clients UK office, with a particular focus on senior members of the Investments team. This role is central to ensuring smooth day-to-day operations, especially when managing demanding schedules across global time zones. If you thrive in a fast-paced, international environment and enjoy being the linchpin that keeps diaries, meetings, and logistics running seamlessly, this is the role for you.
Key Responsibilities
- Provide high-level administrative and PA support to senior stakeholders, including complex diary management across multiple time zones.
- Coordinate meeting logistics — invitations, agendas, minutes, and follow-ups
- Arrange international and domestic travel, process expenses, and track invoices with precision.
- Support onboarding and offboarding processes for team members.
- Collaborate on internal projects and contribute to team-wide initiatives.
- Build and maintain strong working relationships across teams to foster a collaborative and efficient work environment.
- Provide occasional reception support when required.
What We’re Looking For
- Proven experience ( 5 years minimal ) in a senior administrative, PA, or executive assistant role.
- Demonstrated expertise in managing complex calendars across global time zones.
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Excellent communication and interpersonal skills.
- Strong organisational abilities and a proactive mindset.
- A team player who thrives in a collaborative environment and takes pride in keeping things running smoothly.
EA / Team Coordinator in Slough employer: Grafton Recruitment
At our UK office in Kings Cross, we pride ourselves on being an exceptional employer that values collaboration and employee growth. With a hybrid working model, competitive salary, and a vibrant work culture, we empower our team members to thrive in a fast-paced environment while providing ample opportunities for professional development. Join us to be part of a dynamic team where your contributions are recognised and valued.
StudySmarter Expert Advice🤫
We think this is how you could land EA / Team Coordinator in Slough
✨Tip Number 1
Network like a pro! Reach out to current or former employees in the industry through LinkedIn. A friendly chat can give us insider info about the company culture and maybe even a referral!
✨Tip Number 2
Prepare for the interview by practising common questions related to EA roles. We should also think of examples that showcase our organisational skills and ability to manage complex schedules.
✨Tip Number 3
Dress the part! First impressions matter, so let’s make sure we look professional and polished for the interview. It shows we’re serious about the role and respect the company’s culture.
✨Tip Number 4
Follow up after the interview with a thank-you email. It’s a great way to express our appreciation and reiterate our interest in the position. Plus, it keeps us on their radar!
We think you need these skills to ace EA / Team Coordinator in Slough
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the EA / Team Coordinator role. Highlight your experience in managing complex diaries and supporting senior stakeholders, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your organisational skills and proactive mindset, and don’t forget to show your enthusiasm for working in a fast-paced, international environment like ours.
Showcase Your Tech Skills:Since advanced proficiency in Microsoft Office is a must-have, make sure to highlight your skills in Outlook, Word, Excel, and PowerPoint. If you have any specific examples of how you've used these tools to streamline processes, share them with us!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy!
How to prepare for a job interview at Grafton Recruitment
✨Master the Diary Management Game
Since this role involves complex diary management across multiple time zones, make sure to prepare by familiarising yourself with tools like Outlook. Practice scheduling mock meetings across different time zones to showcase your ability to handle this crucial aspect during the interview.
✨Show Off Your Organisational Skills
Bring examples of how you've successfully managed busy schedules or coordinated logistics in previous roles. Be ready to discuss specific challenges you faced and how you overcame them, as this will demonstrate your proactive mindset and strong organisational abilities.
✨Communicate Like a Pro
Excellent communication is key for this position. Prepare to articulate your thoughts clearly and confidently. You might even want to practice answering common interview questions with a friend to ensure you convey your interpersonal skills effectively.
✨Build Rapport with the Interviewers
Since collaboration is essential in this role, focus on building a connection with your interviewers. Ask insightful questions about their team dynamics and share your experiences working in collaborative environments. This will show that you’re not just a fit for the role, but also for the company culture.
