At a Glance
- Tasks: Coordinate estates and transport operations across multiple sites, ensuring smooth functionality.
- Company: Join a well-established organisation with a focus on teamwork and impact.
- Benefits: Enjoy a competitive salary, generous leave, and ongoing training opportunities.
- Other info: Opportunity for career growth and development in a supportive environment.
- Why this job: Make a real difference in a dynamic role with varied responsibilities.
- Qualifications: Strong organisational skills and experience in administration or operational coordination.
The predicted salary is between 30000 - 40000 € per year.
We are working on behalf of a well-established organisation to recruit an Estates Administrator & Transport Coordinator. This is a pivotal role supporting the smooth operation of estates and transport functions across multiple sites. If you are highly organised, proactive and enjoy being at the centre of operations, this is an opportunity to step into a varied role where you can make a genuine impact.
The Role
Acting as a central point within the Estates function, you will provide essential administrative and operational support. You'll coordinate transport, oversee compliance processes, manage systems and act as a key liaison between internal teams and external partners. This is a hands-on role offering significant variety and responsibility.
Key Responsibilities
- Estates Coordination
- Act as the primary contact for Estates-related queries from staff, contractors and suppliers
- Manage shared inboxes and phone lines, ensuring efficient handling of all enquiries
- Provide day-to-day administrative support across the Estates function
- Transport & Fleet
- Manage the minibus booking system and scheduling
- Oversee driver rotas, route planning and training requirements
- Ensure fleet compliance including MOT, insurance, tax and servicing
- Resolve transport-related issues such as delays, incidents and complaints
- Compile and analyse transport data for reporting purposes
- Team Support & Line Management
- Line manage drivers and an administrative apprentice
- Support development, training and performance management
- Compliance & Systems
- Maintain accurate records including compliance logs, risk assessments and asset registers
- Manage service contracts, ensuring documentation and performance tracking is up to date
- Act as the main user for CAFM/CRM systems, including training and internal audits
- Maintain contractor records and ensure compliance documentation is current
- Procurement & Resources
- Order supplies, PPE and uniforms in line with procurement policies
- Track deliveries, manage stock levels and ensure value for money
- Operational Responsibilities
- Support emergency procedures and communications when required
- Provide on-call cover where necessary
- Contribute to continuous improvement of systems and processes
Candidate Profile
- Strong organisational skills with the ability to manage multiple priorities
- Confident communicator, able to engage with a range of stakeholders
- Experience within administration, estates, facilities or operational coordination
- Comfortable managing systems, data and compliance processes
- Experience of supervising or managing staff is advantageous
Package
- Competitive salary
- Generous pension scheme
- 26 days annual leave plus bank holidays
- Ongoing training and development opportunities
Estates & Transport Coordinator in Rotherham employer: Grafton Recruitment International
Join a well-established organisation as an Estates & Transport Coordinator, where you will thrive in a dynamic work environment that values your contributions. With a competitive salary, generous pension scheme, and 26 days of annual leave plus bank holidays, we prioritise employee well-being and work-life balance. Our commitment to ongoing training and development ensures that you have ample opportunities for personal and professional growth, making this an excellent place to build a rewarding career.
Contact Detail:
Grafton Recruitment International Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Estates & Transport Coordinator in Rotherham
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with their needs. This will help you stand out as a candidate who genuinely cares about the position.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build confidence. Focus on articulating your experiences and how they relate to the Estates & Transport Coordinator role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Estates & Transport Coordinator in Rotherham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Estates & Transport Coordinator role. Highlight your organisational skills and any relevant experience in administration or operational coordination. We want to see how you can make a genuine impact!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Be proactive and show us your enthusiasm for supporting estates and transport functions across multiple sites.
Showcase Your Communication Skills:As a key liaison between teams and partners, strong communication is essential. In your application, give examples of how you've effectively engaged with various stakeholders in the past. We love a confident communicator!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can't wait to hear from you!
How to prepare for a job interview at Grafton Recruitment International
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Estates & Transport Coordinator role. Familiarise yourself with the key responsibilities and think about how your skills align with them. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Prepare Real-Life Examples
Think of specific examples from your past experiences that demonstrate your organisational skills, ability to manage multiple priorities, and any relevant compliance processes you've handled. Use the STAR method (Situation, Task, Action, Result) to structure your answers, making it easier for the interviewer to see your capabilities in action.
✨Engage with Your Interviewers
Remember, interviews are a two-way street! Prepare some thoughtful questions about the team dynamics, the challenges they face, or how success is measured in this role. This not only shows your enthusiasm but also helps you gauge if the company culture is the right fit for you.
✨Showcase Your Communication Skills
As a central point of contact, strong communication is key. During the interview, practice clear and concise communication. Be confident when discussing your experiences and ensure you listen carefully to the interviewers' questions, responding thoughtfully to demonstrate your engagement and understanding.
