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- Tasks: Support projects with admin tasks, scheduling, and communication.
- Company: Join a well-established company in the Inverness area.
- Benefits: Earn £19-£23 per hour with a 38-hour work week on a 3-year contract.
- Why this job: Great opportunity to develop skills in a dynamic environment while working on exciting projects.
- Qualifications: 2-3 years of relevant experience and a Bachelor's degree required.
- Other info: Remote work options and support for application accessibility available.
Project Administrator
Inverness area
£19-£23 per hour – 38 hours per week
3-year contract starting in November 2025
Grafton Recruitment is partnering with an established company that is looking for a Project Administrator to join their team on a three-year contract basis.
As a Project Administrator, you will provides a wide range of administrative and executive support and facilitates agenda, travel, communications, engagement, and related items.
THE ROLE:
Some of your responsibilities as a Project Administrator:
- You will work independently on projects.
- Provide extensive administrative support.
- You will act as a point of contact for visitors.
- Coordination and support of departmental initiatives.
- Execute all process related tasks & coordination.
- Complex calendar management and administrative tasks as assigned.
- Scheduling and planning internal and external meetings.
- Engagement events planning and coordination.
- Assist in managing expense accounts and budgets.
- Experience with document control.
- Responsible for tracking and ordering consumables for office and warehouse.
- Creation of the Purchase Request and the Good receipt.
- Scheduling of Site inductions and issuance of Terminal credentials in close coordination with EHS team and Port security
THE CANDIDATE:
- You will have a minimum of 2-3 years\’ experience in a similar role.
- Ability to handle sensitive information with discretion.
- Excellent communication and interpersonal skills.
- Able to work to deadlines and demonstrate a sense of urgency for resolution.
- Bachelor\’s degree
- Experience working on complex projects, marine/operations experience preferred.
HOW TO APPLY: To be considered for this role, please click on the link provided. If you would like any further information about this vacancy before applying, please feel free to contact Matthew Foster on: matthew.foster@grafton-recruitment.comWe are happy to provide application and/or accessibility support, please contact your Marks Sattin or Grafton consultant directly to discuss your needs. We\’re committed to protecting the privacy of all our candidates and clients, please visit https://www.markssattin.co.uk/privacy and https://uk.grafton-recruitment.com/en/privacy-policy-1 for our privacy policy.
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Project Admin employer: Grafton Recruitment International
Contact Detail:
Grafton Recruitment International Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Admin
✨Tip Number 1
Familiarise yourself with the specific tools and software commonly used in project administration. Being well-versed in project management software can set you apart from other candidates.
✨Tip Number 2
Network with professionals in the industry, especially those who have experience in marine or operations projects. Attend relevant events or join online forums to make connections that could lead to job opportunities.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock project plan or calendar. This will showcase your ability to manage complex schedules and tasks effectively during any interviews.
✨Tip Number 4
Research the company thoroughly and understand their current projects and challenges. Tailoring your conversation to show how you can specifically help them achieve their goals will make a strong impression.
We think you need these skills to ace Project Admin
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the responsibilities and requirements of the Project Administrator position. Tailor your application to highlight relevant experience and skills that match these criteria.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your administrative experience, particularly in project management. Use bullet points to make it easy to read and focus on achievements that demonstrate your ability to handle complex tasks.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Highlight specific experiences that showcase your organisational skills, communication abilities, and any relevant project management experience.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for a Project Administrator.
How to prepare for a job interview at Grafton Recruitment International
✨Showcase Your Organisational Skills
As a Project Administrator, you'll need to demonstrate your ability to manage complex calendars and coordinate meetings. Be prepared to discuss specific examples from your past experience where you successfully organised events or managed multiple tasks simultaneously.
✨Highlight Your Communication Abilities
Excellent communication is key in this role. During the interview, emphasise your interpersonal skills and provide examples of how you've effectively communicated with team members, clients, or stakeholders in previous positions.
✨Demonstrate Discretion and Professionalism
Since you'll be handling sensitive information, it's important to convey your understanding of confidentiality. Share instances where you've had to manage sensitive data and how you ensured it was handled appropriately.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle pressure. Think of scenarios where you've had to resolve conflicts or meet tight deadlines, and be ready to explain your thought process and actions.
