At a Glance
- Tasks: Lead a major office relocation and support senior leaders with executive tasks.
- Company: Dynamic organisation in Central London with a focus on growth and innovation.
- Benefits: Competitive salary, hands-on experience, and a vibrant work environment.
- Other info: Immediate start with opportunities for professional development.
- Why this job: Be at the heart of a major transition and make a real impact on workplace culture.
- Qualifications: Experience in office management and strong organisational skills required.
The predicted salary is between 50000 - 58000 £ per year.
- Office Manager
- Office Manager (Fixed-Term Contract - 5.5 Months)
- Central London
- Immediate Start
A fantastic opportunity has arisen for an experienced Office Manager to join a successful and growing organisation on a fixed-term basis, leading a major office relocation and workplace transition project.
This is a varied, hands on role that combines office management, executive support, facilities management, employee experience, travel coordination, and project management.
You will play a pivotal role in ensuring a seamless move from two London offices into one larger, modern workspace while maintaining business continuity throughout.
Key Responsibilities Office Relocation Project
- Lead and coordinate a significant office move and workplace consolidation project.
- Manage timelines, vendors, stakeholders, logistics, and workplace requirements.
- Ensure a smooth transition with minimal disruption to day to day operations.
- Executive Support
- Provide dedicated Executive Assistant support to three Senior Leadership Team members.
- Manage complex diaries, meetings, travel arrangements, and itineraries.
- Coordinate expenses and provide administrative support as required.
- Board & Leadership Meetings
- Organise Board meetings and leadership events throughout the year.
- Coordinate venues, travel, accommodation, meeting materials, and logistics.
- Ensure events are delivered professionally and run seamlessly.
- Facilities & Office Management
- Act as the primary contact for facilities providers and workplace related matters.
- Oversee office supplies, maintenance, workplace resources, and operational issues.
- Support a positive and productive office environment.
- Health & Safety
- Own Health & Safety processes and compliance within the office.
- Maintain policies, documentation, and workplace safety procedures.
- Coordinate emergency planning and workplace security initiatives.
- Travel & Expense Management
- Support employees with travel bookings and related queries.
- Manage expense processes and provide guidance on travel and expense systems.
- Assist with corporate card administration.
- Events & Employee Experience
- Organise company events, social activities, team celebrations, and networking events.
- Coordinate offsites, workshops, away days, and departmental meetings.
About You
- Proven experience in Office Management, Workplace Management, or Operations.
- Previous experience managing office relocations, workplace projects, or large scale office moves.
- Strong Executive Assistant experience supporting senior stakeholders.
- Excellent organisational and project management skills.
- Confident managing multiple priorities in a fast paced environment.
- Experience with travel and expense platforms such as Concur would be advantageous.
- Proactive, solutions focused, and highly professional.
If you're an experienced Office Manager who enjoys taking ownership, managing projects, and being at the heart of a business, we'd love to hear from you.
We are happy to provide application and/or accessibility support, please contact your Marks Sattin or Grafton consultant directly to discuss your needs.
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Contact Details:
Grafton Recruitment International Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager
✨Leverage Your Network
Tap into your existing network in corporate circles—friends, former colleagues, or even acquaintances from industry events. A temporary role often isn't widely advertised, so having someone inside a company like Grafton Recruitment International can give you the inside scoop or even a referral.
✨Stay Alert for Short-term Opportunities
Many corporate leadership roles are filled during peak business cycles or project launches. Keep your eyes peeled for announcements or staffing needs from companies like Grafton Recruitment International; they might be looking for temporary support during busy times.
✨Showcase Your Flexibility
In temporary roles, adaptability is key. When you're chatting with potential employers, emphasise your ability to quickly adjust to new challenges and demands. Highlight specific instances where you've successfully managed change or stepped into new projects on short notice.
✨Join Corporate Management Forums
Get involved in online corporate management forums or local business groups. Networking in these spaces can help you discover temporary opportunities as well as gather insights about industry trends. Plus, being active in these communities can help you establish yourself as a knowledgeable candidate when applying to places like Grafton Recruitment International.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Highlight Your Leadership Experience:For a role in corporate leadership management, it’s crucial to emphasise your past leadership experiences. Mention specific projects where you led teams or initiatives, detailing the outcomes and skills you developed. This shows that you understand what it takes to guide a team and deliver results.
Show Your Adaptability for Temporary Roles:Since this is a temporary position, employers will be looking for someone who can hit the ground running. In your cover letter, explain why you're interested in a temporary role at Grafton Recruitment International and how your previous experience equips you to adapt quickly to new challenges.
Include Relevant Certifications:If you have any certifications in project management, team leadership, or similar areas, definitely include them in your CV. These credentials can set you apart from other applicants, showing you’re not just qualified but also committed to your professional growth.
Tailor Your CV to the Company Culture:Take some time to research Grafton Recruitment International's values and leadership style. Adjust your CV language and examples to reflect their culture, demonstrating that you're not only a good fit for the job itself but for the organisation as a whole. This adds a personal touch that can really make your application stand out.
How to prepare for a job interview at Grafton Recruitment International
✨Show Off Your Leadership Stories
For a temporary role in corporate leadership management, we want to hear your stories! Think of specific examples where you’ve led teams or projects successfully, particularly under tight deadlines or challenging situations. This isn't just about what you did, but how your actions positively impacted the team or the business.
✨Be Ready for Situational Questions
Expect situational interview questions where you'll need to demonstrate your problem-solving and decision-making skills. Think of common scenarios in corporate settings, like managing a conflict or implementing a new strategy, and practice articulating your thought process and outcomes. This will help show off your ability to navigate corporate complexities.
✨Talk Strategy, Not Just Tasks
In a temporary leadership role, understanding the bigger picture is crucial. Brush up on strategic management principles and be prepared to discuss how you can quickly adapt and contribute to the company's objectives. Consider how you would initiate change or drive efficiency within a limited time frame—this will show that you're ready to hit the ground running!
✨Demonstrate Flexibility and Adaptability
Given the temporary nature of this position, we need to see how adaptable you are! Think of examples where you've had to adjust your leadership style or approach based on team dynamics or company culture. We want to know how you can blend in quickly while still making an impact during a short-term engagement.
