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- Tasks: Support senior leaders with admin tasks and manage complex diaries in a fast-paced environment.
- Company: Dynamic Global Investment Management firm based in London.
- Benefits: Competitive day rate, flexible part-time hours, and a vibrant office culture.
- Other info: Opportunity for growth and to work in a lively, sociable team.
- Why this job: Gain valuable experience supporting top executives while developing your organisational skills.
- Qualifications: Experience in corporate environments and proficiency in Microsoft Office required.
The predicted salary is between 60000 - 70000 ÂŁ per year.
Part-Time Personal Assistant (PA)
Location: London (On-site, 3 days per week)
Contract Type: Ongoing contractor (initially 6 months - likely to be extended)
Day Rate: ÂŁ300-350
Department: Supporting Senior Leadership (Legal & Product Teams)
Overview
We are seeking a highly organised and proactive Part-Time Personal Assistant to support senior team members within a fast-paced Global Investment Management firm. This role provides essential administrative and organisational support to 4/5 senior leaders across the Legal and Product teams, including Heads of Department and Managing Director-level stakeholders. The ideal candidate will be accustomed to working within large corporate organisations and able to manage multiple stakeholder requests and priorities with accuracy and professionalism.
Key Responsibilities
- Provide comprehensive PA support to senior team members to enable them to operate efficiently and effectively.
- Manage multiple complex diaries, ensuring seamless travel scheduling across global time zones.
- Arrange regular global travel, including flights, hotels, visas, itineraries, and crossâtimezone scheduling.
- Coordinate small and large-scale meetings with internal and external stakeholders.
- Book meeting rooms, organise catering/refreshments, and ensure all logistics run smoothly.
- Prepare, print, and organise legal documents in a timely manner, ensuring signâoff processes are completed accurately.
- Maintain and update Excel spreadsheets with high attention to detail.
- Prepare occasional PowerPoint presentations as required.
- Process expenses and provide general administrative support across the team.
Skills & Experience Required
- Strong experience supporting senior leaders in a large corporate environment.
- Proven ability to manage multiple complex diaries and international travel arrangements.
- Excellent organisational skills with a high level of attention to detail.
- Proficient in core Microsoft Office applications (Outlook, Excel, PowerPoint, Word).
- Confident communicator with the ability to liaise professionally with stakeholders at all levels.
- Ability to work proactively, handle competing priorities, and deliver to tight deadlines.
- Previous legal PA experience is beneficial but not essential.
Personal Qualities
- Professional, reliable, and proactive in approach.
- Enjoys working in a lively, sociable, and fast-paced office environment.
- Able to support multiple senior stakeholders with differing needs and priorities.
- Calm under pressure, solutionsâoriented, and adaptable.
We are happy to provide application and/or accessibility support, please contact your Marks Sattin or Grafton consultant directly to discuss your needs. We are committed to protecting the privacy of all our candidates and clients.
Personal Assistant / Administrator in London employer: Grafton Recruitment International
Contact Detail:
Grafton Recruitment International Recruiting Team
StudySmarter Expert Advice đ¤Ť
We think this is how you could land Personal Assistant / Administrator in London
â¨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes itâs not just what you know, but who you know that can help you land that PA role.
â¨Tip Number 2
Prepare for interviews by researching the company and its leaders. We want you to be able to discuss how your skills can support their needs, especially in managing complex diaries and travel arrangements.
â¨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed multiple priorities in the past. We love seeing candidates who can demonstrate their ability to stay calm under pressure!
â¨Tip Number 4
Donât forget to apply through our website! Itâs the best way to ensure your application gets seen by the right people. Plus, weâre here to support you every step of the way.
We think you need these skills to ace Personal Assistant / Administrator in London
Some tips for your application đŤĄ
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in supporting senior leaders and managing complex diaries, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your organisational skills and any relevant experience you have in a corporate environment. We love a good story that showcases your personality!
Showcase Your Attention to Detail: In this role, attention to detail is crucial. When submitting your application, double-check for any typos or formatting issues. We appreciate candidates who take the time to ensure their application is polished and professional.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, itâs super easy â just a few clicks and youâre done!
How to prepare for a job interview at Grafton Recruitment International
â¨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and skills required for the Personal Assistant role. This will help you tailor your answers to demonstrate how your experience aligns with what theyâre looking for.
â¨Showcase Your Organisational Skills
As a PA, organisation is key. Prepare examples of how you've successfully managed complex diaries or coordinated travel arrangements in the past. Be ready to discuss specific tools or methods you use to stay organised, as this will show you can handle the demands of the role.
â¨Communicate Confidently
Youâll be liaising with senior leaders and stakeholders, so practice your communication skills. During the interview, speak clearly and confidently about your experiences. Use professional language and maintain a positive tone to convey your reliability and professionalism.
â¨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, company culture, and expectations for the role. This not only shows your interest but also helps you assess if the company is the right fit for you.