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- Tasks: Manage and enhance HR systems, ensuring smooth operations and data integrity.
- Company: Join Grafton, a leading international distributor of construction products with a focus on quality service.
- Benefits: Enjoy 25 days holiday, annual bonuses, health cash plans, and discounts on retail brands.
- Why this job: Be part of a dynamic team driving continuous improvement in HR systems and processes.
- Qualifications: Experience with HR systems and data management; strong problem-solving and communication skills required.
- Other info: This is a 12-month fixed-term contract covering maternity leave.
The predicted salary is between 36000 - 60000 £ per year.
This role within the Group HR Systems team will be accountable for the day-to-day maintenance and development of the group wide integrated HR and reporting systems. To coordinate and provide efficient, accurate and insightful HR systems, reporting, processes & administrative support to all areas of the Grafton Business. This role is a 12 month fixed term contract (covering Maternity Leave).
Grafton is an international trade focused, multi-channel distributor of construction products. The success of the business is based on the quality of the products it distributes and the quality of the service it provides to its customers. The Group aims to build on its leading market positions in the UK, Ireland, The Netherlands and Finland and to grow internationally in distribution and related markets.
Key accountabilities include:
Contribute to the implementation of new modules/systems across all Group businesses.
Participate in the review, testing and implementation of upgrades/enhancements.
Participate in various projects with responsibility for developing and maintaining the system data structures/workflows/security/access etc. ensuring they meet business requirements.
Work on ad hoc projects as directed by the Group HR Systems Manager.
Support the improvement of procedures and processes to ensure that the best service delivery is given to our stakeholders and the wider business.
Ensure the required processes & procedures meet GDPR, company policy and/or legal requirements.
Provide support for troubleshooting issues, resolving all queries and quickly escalating any technical issues to our providers that need further investigation.
Responsible for system administration tasks, including data uploads, data cleansing, data integrity and workflow design and administrative support to the HR, L&D and Payroll functions.
Ensuring security, end-user access, and data integrity across all platforms.
Conduct training to end users, including developing user procedures, guidelines and documentation.
Contribute to delivery of BAU change in line with system specialism, acting as a subject matter expert.
Drive continuous improvement across own team and the wider functions.
Provide support in the creation & maintenance on a variety of reports or queries utilising appropriate reporting tools. Assist in development of standard reports for ongoing business needs.
To provide support and coordinate all Group governance reporting for people related data.
To support the development of HRIS reporting tools and researching/implementing new technologies to support future business requirements.
To be a system reporting expert within the team, supporting the HR & Payroll team to become self-sufficient on using the HRIS reporting tools and setup and supporting of data interfaces across the Group’s HR & Payroll systems.
Experience of working with HR systems (PeopleXD advantageous) and Data Management.
Experience of supporting critical business systems / users.
Demonstrate strong aptitude for complex problem solving and make systematic comparison between alternatives.
Analytical and forward thinking to anticipate future problems/risks and develop mitigation plans.
Ability to work under pressure to tight deadlines.
Ability to juggle competing demands and request for support.
Good interpersonal skills with the ability to relate to a broad spectrum of individuals.
Well organised with the ability to plan workload to achieve deadlines.
Proactive nature, & forward thinking, positive disposition & flexible.
Proficient Outlook, Excel, Word and PowerPoint skills.
Excellent communication skills, both written and verbal.
Comfortable communicating with all levels of the company, in a professional manner whilst acknowledging confidentiality.
Self-motivated and happy working solo and as part of a team.
Friendly, self-confident, conscientious with a sense of humour.
Annual bonus opportunity
25 days holiday a year (plus bank holidays)
Holiday buy scheme
Discount card for Grafton brands
Salary sacrifice pension contributions
Health Cash plan
Share saving scheme
- Company sick pay
Life assurance
Cycle to work scheme
100’s of retail discounts available through our flexible benefits portal
HR Systems and Data Advisor employer: Grafton Group
Contact Detail:
Grafton Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Systems and Data Advisor
✨Tip Number 1
Familiarize yourself with HR systems, especially PeopleXD if you can. Understanding the specific tools and technologies used in this role will give you a significant edge during discussions.
✨Tip Number 2
Highlight your problem-solving skills by preparing examples of how you've tackled complex issues in previous roles. This will demonstrate your analytical thinking and ability to handle pressure.
✨Tip Number 3
Showcase your experience with data management and reporting tools. Being able to discuss your familiarity with creating reports and ensuring data integrity will be crucial for this position.
✨Tip Number 4
Prepare to discuss your interpersonal skills and how you've effectively communicated with various stakeholders. This role requires collaboration across different teams, so being able to relate to diverse individuals is key.
We think you need these skills to ace HR Systems and Data Advisor
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description for the HR Systems and Data Advisor position. Highlight key responsibilities and required skills, and think about how your experience aligns with these.
Tailor Your CV: Customize your CV to reflect relevant experience in HR systems and data management. Emphasize any previous roles where you contributed to system implementation, data integrity, or process improvement.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the Grafton business and its focus on quality service. Mention specific examples of how you've successfully managed HR systems or improved processes in past roles.
Highlight Technical Skills: In your application, be sure to mention your proficiency with tools like Outlook, Excel, and any HRIS reporting tools you have experience with. This will demonstrate your capability to handle the technical aspects of the role.
How to prepare for a job interview at Grafton Group
✨Understand the Role
Make sure you have a clear understanding of the HR Systems and Data Advisor role. Familiarize yourself with the key responsibilities, such as system administration tasks and data management, so you can speak confidently about how your experience aligns with these requirements.
✨Showcase Your Technical Skills
Be prepared to discuss your experience with HR systems, particularly PeopleXD if applicable. Highlight your proficiency in data integrity, reporting tools, and any relevant technologies you've worked with, as this will demonstrate your capability to handle the technical aspects of the job.
✨Demonstrate Problem-Solving Abilities
Prepare examples of complex problems you've solved in previous roles. Discuss your analytical skills and how you've anticipated future risks, as this is crucial for the position. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Communicate Effectively
Since excellent communication skills are essential for this role, practice articulating your thoughts clearly and professionally. Be ready to explain technical concepts in a way that non-technical stakeholders can understand, showcasing your ability to relate to a broad spectrum of individuals.
