At a Glance
- Tasks: Coordinate the Intern Visa Scheme, ensuring smooth operations and stakeholder communication.
- Company: Join a supportive team in a dynamic environment in London.
- Benefits: Gain valuable experience with full training provided and a structured work schedule.
- Other info: Opportunity for personal and professional growth in the immigration sector.
- Why this job: Make a real impact while developing your skills in a fast-paced setting.
- Qualifications: Organised, proactive individuals with strong communication and problem-solving skills.
The predicted salary is between 31500 - 38500 £ per year.
5.5-Month Fixed-Term Contract | Full-Time | London
We are currently seeking an organised, proactive and detail-oriented Intern Visa Coordinator to join a busy and supportive team on a 5.5-month fixed-term contract.
In this role, you will be responsible for coordinating the administrative and commercial aspects of an Intern Visa Scheme, ensuring a professional, accurate and efficient service is delivered to clients, employers and other key stakeholders.
You will play an important role in supporting the smooth running of the scheme, managing documentation, maintaining strong stakeholder relationships and ensuring all relevant immigration and compliance requirements are consistently met.
Key Responsibilities
- Scheme Administration & Coordination
- Respond to requests and queries from clients and stakeholders, providing timely and professional support.
- Prepare Certificates of Sponsorship (Co S) accurately for individual interns.
- Ensure all scheme eligibility criteria are met.
- Coordinate the timely distribution of documentation and information to relevant stakeholders.
- Support the day-to-day administration and smooth operation of the scheme.
- Stakeholder Relationship Management
- Build and maintain strong working relationships with employers, immigration advisers and other key stakeholders.
- Communicate regularly with employers and interns to ensure a positive experience throughout the process.
- Help maintain the scheme's reputation by delivering a consistently high standard of service.
- Support the achievement of monthly financial and commercial targets.
- Compliance & Reporting
- Maintain a strong understanding of Home Office sponsorship and compliance requirements.
- Ensure accurate filing, record keeping and document management.
- Maintain and regularly update internal reporting systems.
- Work closely with employers and interns to ensure they meet their obligations under the scheme's terms and conditions.
- Provide relevant information and documentation promptly when required. Keep up to date with changes to immigration rules, regulations and policies that may impact the scheme.
About You
We are looking for someone who is highly organised, proactive and comfortable working in a fast-paced environment.
You will have excellent attention to detail, strong communication skills and the ability to manage multiple priorities effectively.
You will also demonstrate
- A positive, can-do attitude and a strong team-focused approach.
- Excellent organisational and time-management skills.
- Strong analytical and problem-solving abilities.
- Confidence communicating professionally with a range of stakeholders, both verbally and in writing.
- The ability to use your own initiative while recognising when to seek support or guidance.
- An interest in reviewing processes and identifying opportunities for improvement.
- A commitment to personal and professional development, with a willingness to learn about the industry and services.
Experience & Skills
Ideally, you will have experience in some of the following areas
- Providing administrative support, including data entry, document management and coordinating appointments.
- Customer service or client-facing roles, responding to enquiries and maintaining professional relationships.
- Working within a legal environment, law firm or immigration-related department.
- Supporting immigration cases through research, documentation and information gathering.
- Managing large volumes of paperwork and maintaining accurate records.
- Preparing and reviewing documents, with a strong focus on accuracy and attention to detail.
- Identifying and resolving issues effectively.
- Communicating confidently with clients, colleagues and external stakeholders.
- Experience within immigration, visa administration or sponsorship compliance would be advantageous.
Start date
Mid-February 2027.
Working hours
37.5 hours per week, Monday to Friday, 9.00am–5.30pm.
Probation
Three months.
Training
Full training will be provided.
Please note that the successful candidate will be required to undergo background screening as part of the recruitment process.
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Intern Visa Coordinator employer: GradBay
Our client is an exceptional employer dedicated to empowering young people as they navigate their career paths. With a strong emphasis on collaboration and innovation, employees benefit from a supportive work culture that prioritises personal growth and professional development. The remote nature of the Work From Home Partner role allows for flexibility while contributing to meaningful recruitment campaigns that make a real difference in candidates' lives.
StudySmarter Expert Advice🤫
We think this is how you could land Intern Visa Coordinator
✨Connect on Campus
If you’re off to an HR internship, hit up your university career services! They often have connections with local businesses looking to hire interns. Attend any job fairs or networking events they organise, and don’t forget to check out the posters around campus for openings!
✨Join HR Communities
Get involved in HR-specific student groups or forums, either on campus or online. These communities can provide insider info on internships and upcoming opportunities. Plus, networking with fellow students already in the HR scene can lead to recommendations or leads on vacancies.
✨Keep it Personal
When applying, don’t just send generic applications. Instead, tailor your cover letter to highlight your interest in HR and any relevant projects or coursework. Mention specific skills like communication and organisation that are essential in HR roles—this will catch the eye of hiring managers at companies like GradBay.
✨Follow Up with Flair
After sending your application to GradBay, consider sending a friendly follow-up email a week later. Express your enthusiasm for the role and politely ask about the status of your application. Being proactive shows your interest and keeps you top of mind!
We think you need these skills to ace Intern Visa Coordinator
Some tips for your application 🫡
Show Off Your People Skills:In HR, your ability to communicate effectively is key! Make sure your CV highlights any experience you've had in teamwork or conflict resolution. We love seeing examples of how you've successfully navigated group dynamics or helped others!
Express Your Passion for Learning:As this is an internship, we're particularly interested in your motivation to learn and grow in the role. In your cover letter, emphasise why you want to dive into HR and how you see this opportunity benefiting your career path. A little enthusiasm goes a long way!
Tailor Your Application to Us:Let’s talk specifics. Use the job description from GradBay to tailor your application—highlight skills or coursework that directly relate to the role. Don't hesitate to mention any HR-related projects or coursework you've done; it shows us that you're already invested and engaged in the field.
Utilise Your Network:If you've had any internships, part-time jobs, or even volunteer experiences in HR or related fields, mention them! Show us how these experiences have equipped you with relevant skills or insights. Plus, if you know someone in the industry, mention any discussions you've had; it could set you apart from the crowd!
How to prepare for a job interview at GradBay
✨Get Your Recruitment Basics Down
Familiarise yourself with fundamental recruitment processes and HR terminology. They might ask you about recruitment cycles, candidate sourcing strategies, or how to handle applicant tracking systems. Even if it’s just an internship, demonstrating a good grasp of these basics can really set you apart!
✨Show Off Your People Skills
As an HR intern, you’ll be dealing with people all the time, so be prepared to showcase scenarios that highlight your interpersonal skills. Think about your past experiences – even if they’re from group projects or part-time jobs – and be ready to discuss how you effectively managed communication or resolved conflicts.
✨Be Ready for Behavioural Questions
Expect a few behavioural interview questions that focus on how you handle specific situations. Use the STAR method (Situation, Task, Action, Result) to frame your responses. If you can showcase your problem-solving skills with real examples, you’ll shine during the interview.
✨Bring Your Passion for HR
Let your enthusiasm for human resources shine through. Discuss ways you’ve engaged with HR topics outside formal education, be it through workshops, relevant articles, or even joining HR clubs. This can show that you’re genuinely interested in progressing in the field, which can be a real plus for GradBay.
