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For Companies At a Glance
- Tasks: Manage and deliver exciting student-focused events and webinars with top employers.
- Company: Join a leading team dedicated to enhancing student career success across the UK.
- Benefits: Enjoy a dynamic work environment, opportunities for growth, and valuable networking experiences.
- Why this job: Make a real impact on students' careers while working in a fun, collaborative atmosphere.
- Qualifications: Experience in event management or design, strong communication skills, and a passion for student engagement.
- Other info: Be part of a supportive team that values innovation and continuous improvement.
The predicted salary is between 30000 - 42000 £ per year.
About the Team
The Events Team is a core part of our Student Success function, delivering high-impact experiences that connect students with top graduate employers across the UK. Each year, we attract many thousands of student applications to our unique events, webinars, awards, and competitions, providing students with meaningful, direct engagement opportunities with employers. Our aim is for these to be the most recognisable and recommended student career events in the UK, offering standout value for both students and employers.
Alongside our student-facing activity, the team also plays a key role in supporting the delivery of B2B-focused events through efficient and detail-driven administration. Whether working on logistics, communications, or behind-the-scenes coordination, the Events Team helps ensure a seamless experience for our clients and attendees alike. We’re proud to deliver not just events, but a market-leading support service for students, helping them feel confident, informed, and ready to realise their potential at every stage of their career journey.
About this role
As an Events and Programmes Executive at GTI, you will be responsible for managing a variety of student-focused events, webinars, and experiences in collaboration with leading graduate employers. Your role includes planning, marketing, and delivering exceptional events while ensuring high participation rates and satisfaction from both students and employers. You will also oversee event logistics, from the design phase to post-event feedback and reporting. This role offers a dynamic and fast-paced environment where you will play a key part in supporting students' career development and engaging them with employers. You will work closely with the wider student success team to improve processes, contribute to new initiatives, and ensure the successful execution of events that help students discover career opportunities and build valuable skills.
Key Metrics (if applicable)
- 80% positive sentiment feedback from students
- 80% positive sentiment feedback from employers and renewals for event bookings
- Targets applications events, webinars, awards and competitions you are assigned
- 1 Student Success story created from every event.
Outcomes
- Successful project management and delivery of student focused events, webinars and programmes.
- Deliver an exceptional experience for all stakeholders at all events.
- Create detailed event plans including pre, during and post event timeline.
- Design and implement marketing plans that will engage target group students, raise the profile of targetjobs and generate student registrations to attend.
- Source (through marketing activities and personal contact) the student attendees for the portfolio of careers events and experiences.
- Conceive experience and event ideas for different groups of students and employers.
- Design the detail of events and experiences including agenda, formats, platform features and venues.
- Help secure and liaise with presenters and speakers.
- Deliver tech tests for booked webinars.
- Attend and facilitate at specified events, both in person and virtually.
- Complete administrative tasks in relation to event delivery and management including but not limited to processing general enquiries, updating event pages in the CSM, regular reporting and processing student expenses.
- Review platforms and events in other industries to keep up to date with event formats.
- Gather attendee feedback to evolve and improve the programme and formats.
- Ensure all customers have full information and briefs for running the events and for facilitating all elements.
- Advise customers on how to maximise their presence and impact pre, during and post event to ensure a return on investment.
- Ensure we fulfil our promotional obligations to our customers pre, during and post event.
- Collate collateral to be used in event promotion including company and speaker profiles.
- Produce and distribute customer event summary reports including event attendance and distribution of their brand pre, during and post event.
- Produce customer feedback surveys, report on findings, and adapt based on findings.
- Processes and documentation are centralised, updated and stored correctly, enabling multiple people to work on events, webinars and programmes together.
- Maintain CRM systems ensuring all conversations are accurate and kept up to date.
- Support the maintenance of process maps and documentation for the Events department to ensure a consistent high-quality service.
- Following both your own ideas and direction from others, input and run working process improvements as we strive to deliver optimum team performance.
- Become an expert on all systems used to deliver events, capture event data and are key to a seamless event user journey.
- Reports on performance are timely and ideas, tests or solutions are inputted from across the team to solve problems for students and clients.
- Support with the mapping of the student journey and experience for new initiatives delivered by the Student Success function.
- Support the administration and delivery of B2B and Educator focused events as directed by your line manager.
- Support the delivery of student acquisition, marketing, and communication plans for new student success initiatives within the student success function.
- Working across the Student Success function, build and maintain a programme of support for highly engaged students and activate them for advocacy and influencer focused activities.
Person Specification
- A good listener inspiring confidence and trust.
- Confident in your own abilities and knowledge to inspire and reassure those around you.
- A strong team player committed to developing the team as a whole to achieve our overall goals as well as individually for your customers.
- Incredibly organised with the ability of managing upwards of 100 relationships.
- Observant of patterns and themes within our customers recruitment sector and the behaviour of our student audience.
- Confident with reporting and analysis both in your own reading of numbers but also to explain and give clarity to the customer.
- Committed to improving working practices, identifying efficiencies and areas of opportunity.
Work Experience, Knowledge & Skills
- Knowledge of student and graduate recruitment processes.
- You will have some experience of running or designing events or e-learning either face-to-face or on digital platforms.
- A professional manner with excellent communication skills both written and verbal.
- Confident and comfortable with generating and communicating new ideas across a range of platforms and formats.
- Ability to read, interpret and explain data reports.
- Proactive, adaptable and a quick learner.
- Focused, conscientious, efficient with excellent time management skills.
- Collaborate with peers and other people inside and outside the business.
- Willing to travel for events when required.
Event Executive employer: GradBay
Contact Detail:
GradBay Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Executive
✨Tip Number 1
Familiarise yourself with the latest trends in student recruitment and event management. Attend similar events or webinars to understand what works well and what doesn't, as this knowledge will help you stand out during interviews.
✨Tip Number 2
Network with professionals in the events industry, especially those who focus on student engagement. Use platforms like LinkedIn to connect and engage with them, as they might provide insights or even referrals that could boost your application.
✨Tip Number 3
Showcase your organisational skills by volunteering to help with local events or university activities. This hands-on experience will not only enhance your CV but also give you real-life examples to discuss during interviews.
✨Tip Number 4
Prepare to discuss specific metrics and outcomes from any past events you've been involved in. Being able to articulate how you contributed to positive feedback or increased participation rates will demonstrate your value to our team.
We think you need these skills to ace Event Executive
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event management, student engagement, and any previous roles that demonstrate your organisational skills. Use keywords from the job description to align your experience with what the company is looking for.
Craft a Compelling Cover Letter: In your cover letter, express your passion for student success and event management. Share specific examples of past events you've organised or participated in, and explain how these experiences have prepared you for this role.
Showcase Your Communication Skills: Since the role requires excellent communication skills, ensure your application reflects this. Use clear, concise language and structure your application logically. Consider including examples of how you've effectively communicated with diverse audiences in the past.
Highlight Your Teamwork Experience: The Events Team values collaboration, so be sure to mention any experiences where you've worked as part of a team. Discuss how you contributed to group goals and supported your colleagues, showcasing your ability to work well with others.
How to prepare for a job interview at GradBay
✨Showcase Your Event Management Skills
Be prepared to discuss your previous experience in managing events, whether they were face-to-face or virtual. Highlight specific examples where you successfully planned, marketed, and delivered an event, focusing on the outcomes and feedback received.
✨Demonstrate Your Understanding of the Audience
Understand the needs of both students and employers. Be ready to explain how you would tailor events to engage these groups effectively. Mention any research you've done on current trends in student recruitment and how that could influence your event planning.
✨Emphasise Your Organisational Skills
Given the fast-paced nature of the role, it's crucial to demonstrate your organisational abilities. Discuss how you manage multiple relationships and tasks simultaneously, and provide examples of tools or methods you use to stay organised.
✨Prepare for Data-Driven Discussions
Since the role involves reporting and analysis, be ready to talk about your experience with data. Explain how you've used data to inform decisions in past roles, and be prepared to interpret sample reports or metrics during the interview.
