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- Tasks: Support the Development Director and team in a fast-paced, customer-focused environment.
- Company: Join Great Portland Estates, a leading property investment and development company in central London.
- Benefits: Enjoy hybrid working, competitive pay, private medical insurance, and enhanced parental leave.
- Other info: Embrace a diverse and inclusive workplace with excellent career growth opportunities.
- Why this job: Be a key player in a dynamic team and make a real impact on exciting projects.
- Qualifications: Strong organisational skills, advanced PowerPoint and Excel knowledge, and effective communication abilities.
The predicted salary is between 35000 - 45000 £ per year.
An exciting vacancy has arisen for a PA to join the team at Great Portland Estates plc (GPE) supporting the Development Director and Development Management Team. This role will support the Development Director and the wider Development Management team in a fast-paced, customer-focused environment. The successful candidate will have exceptional organisational, communication and influencing skills, with the confidence to liaise with a wide range of parties and work collaboratively with colleagues.
GPE is a central London property investment and development company quoted on the London Stock Exchange. The company employs around 145 people and owns around £2.5 billion of real estate, primarily commercial but with some retail and a small amount of residential, all in central London. The business focuses on acquiring, managing and repositioning properties to unlock value and deliver performance.
At GPE, we are committed to diversity and inclusion and strive to maintain a respectful environment. We do not tolerate discrimination of any kind and encourage collaboration and authenticity across the team.
Responsibilities
- PA duties to Development Director
- Maintain a good working knowledge of current projects and key contacts
- Build internal and external networks to assist with email and diary management
- Act as an ambassador for the Development Director at all times
- Diary management
- Assist in managing the team’s diary, organise meetings, and book meeting rooms
- Adjust diaries for conflicting priorities and short-notice changes as required
- Arrange meetings end-to-end (attendee availability, venues, facilities, travel where relevant) to ensure smooth running
- Be the main point of contact for attendees and represent GPE to external and internal stakeholders
- Ensure team members are on time for meetings and track holidays
- Document Preparation
- Assist with document preparation for Executive Committee and Board meetings using PowerPoint
- Maintain version control and quick retrieval of documents
- General PA Duties
- Provide pro-active, value-added support as a Team PA
- Coordinate with other Team PAs to ensure cover during working hours and absences
- Maintain filing systems (including SharePoint) and prepare CPD logs
- Oversee invoices and liaise with Accounts on payment follow-through
- Keep Outlook contacts up to date and arrange couriers/deliveries as required
- Attend weekly team meetings and support general admin tasks (scanning, photocopying, archiving)
Skills and Qualifications
- Advanced PowerPoint, Outlook, Word and Excel skills
- Document proofing and strong diary management
- Excellent organisational skills with the ability to prioritise, multitask and meet tight deadlines
- Assertiveness when needed and attention to detail in spelling and grammar
- Strong project management and ability to work autonomously
- Effective communication with internal and external stakeholders at all levels
- Calm under pressure and able to adapt
- Confidence to manage upwards and challenge appropriately
Personal attributes
- Enthusiasm for the work and willingness to go the extra mile
- Discretion with confidential information
- A continuous improvement mindset and team-oriented outlook
- Energetic, focused and collaborative with the team
Job Benefits
- Hybrid working (3 days in office)
- Competitive remuneration
- Share Incentive Plan
- Annual leave, pension, and enhanced parental leave and pay
- Private medical and dental insurance
- Additional benefits as applicable
Diversity and Inclusion
At GPE we are committed to diversity and inclusion. Collecting diversity data is voluntary and confidential and used to assess the diversity of our applicant pool. It will not influence hiring decisions. As a Disability Confident employer, we will offer an interview to disabled candidates who meet the minimum criteria and provide reasonable adjustments during the process. We encourage candidates to communicate any requirements we can reasonably fulfil to support a positive application experience.
PA to the Development Director and Development Management Team employer: GPE
Contact Detail:
GPE Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to the Development Director and Development Management Team
✨Tip Number 1
Network like a pro! Reach out to current or former employees at GPE on LinkedIn. A friendly chat can give us insider info about the company culture and what they really value in a PA.
✨Tip Number 2
Prepare for the interview by practising common questions related to diary management and communication skills. We want to show that we can handle the fast-paced environment and keep everything running smoothly!
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed multiple priorities in the past. We need to demonstrate that we can juggle tasks like a pro, especially when it comes to supporting the Development Director.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace PA to the Development Director and Development Management Team
Some tips for your application 🫡
Know the Role Inside Out: Before you start writing your application, make sure you understand what the PA role entails. Familiarise yourself with the responsibilities and skills mentioned in the job description. This will help you tailor your application to show how you fit perfectly into the team at GPE.
Show Off Your Skills: Highlight your organisational and communication skills in your application. Use specific examples from your past experiences that demonstrate your ability to manage diaries, prepare documents, and liaise with various stakeholders. We want to see how you can bring value to the Development Director and the team!
Be Authentic: At GPE, we value diversity and authenticity. Don’t be afraid to let your personality shine through in your application. Share your enthusiasm for the role and your willingness to go the extra mile. This will help us see how you’d fit into our collaborative environment.
Apply Through Our Website: Make sure to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re serious about joining our team at GPE!
How to prepare for a job interview at GPE
✨Know Your Stuff
Before the interview, make sure you have a solid understanding of Great Portland Estates and their current projects. Familiarise yourself with their values, especially around diversity and inclusion, as this will show your genuine interest in the company.
✨Showcase Your Skills
Be ready to discuss your organisational and communication skills in detail. Prepare examples of how you've successfully managed diaries or coordinated meetings in the past, as these are crucial for the PA role.
✨Practice Makes Perfect
Rehearse common interview questions related to project management and multitasking. Think about scenarios where you had to adapt quickly under pressure, as this will demonstrate your ability to thrive in a fast-paced environment.
✨Ask Insightful Questions
Prepare thoughtful questions to ask at the end of the interview. Inquire about the team dynamics or how they measure success in the PA role. This shows that you're not just interested in the job, but also in how you can contribute to the team's success.