At a Glance
- Tasks: Support a high-profile learning event by assisting participants and coordinating logistics.
- Company: Join a dynamic team at GP Strategies, a leader in event support.
- Benefits: Gain valuable experience in event coordination and customer service.
- Other info: Temporary role from June to early August with opportunities for growth.
- Why this job: Be part of an exciting live event and make a real impact on attendees' experiences.
- Qualifications: Customer service experience and strong communication skills are essential.
The predicted salary is between 30000 - 40000 € per year.
We’re hiring several On‑site Event Support Coordinators to help deliver a high‑profile learning event for a key client across two locations in New Jersey and Manhattan. This role is perfect for someone who thrives in live event environments—supporting participants, assisting instructors, coordinating logistics, and ensuring every detail runs smoothly. If you’re organized, proactive, and great with people, this is a chance to play a vital role in a standout client experience. Starting on 22nd June, this is a temporary assignment lasting until the end of July/early August.
Responsibilities
- Learner Assistance: Direct participants to their rooms, provide information, and respond to inquiries.
- Logistics Coordination: Help manage the flow of participants, distribute materials, and handle immediate issues or concerns.
- Instructor Support: Assist instructors and speakers with their needs:
- Greet speakers and direct them to be mic’ed up
- Confirm all materials are prepared for the day (slide decks formatted/provided to appropriate team)
- Make announcements as needed
- Room is set up as required
- Assist with mic running during Q&A sessions
- Catering: Ensure catering has arrived. Monitor to ensure appropriate groups are accessing. Raise any issues to event manager.
- Safety and Cleanliness: Maintain cleanliness and order in the event venue, and help enforce event rules and regulations. Escalate any safety concerns immediately.
- Customer Service: Provide excellent customer service to guests and handle any special requests or duties as assigned by the event manager.
- Other Duties: Perform other duties as assigned by the event manager.
Qualifications
- Previous experience in customer service and event support.
- Excellent communication and interpersonal skills.
- Ability to work as part of a team and handle multiple tasks efficiently.
- Strong organizational skills and attention to detail.
- Ability to remain calm and professional in a fast‑paced environment.
- Business casual attire required. While on assignment, your conduct and appearance contribute substantially to the image of the company. For this reason, the firm expects you to be polite and considerate to employees, other contingent workers and outside contacts. You are also expected to be well‑groomed and reasonably conservative in manner and dress. Even where business casual dress is authorized and appropriate, you are expected to use good judgment in determining what constitutes proper attire.
GP Strategies is committed and proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth and related conditions, sexual orientation, and gender identity), national origin, age, veteran status, disability, or any other federally protected class.
Learning Event Onsite Support Coordinator (temporary) in London employer: GP Strategies Corporation
At GP Strategies, we pride ourselves on fostering a dynamic and inclusive work environment that values collaboration and personal growth. As a temporary Learning Event Onsite Support Coordinator, you will not only gain hands-on experience in live event management but also benefit from our commitment to professional development and exceptional employee support. With locations in New Jersey and Manhattan, you'll enjoy the vibrant atmosphere of these bustling cities while contributing to a high-profile learning experience for our clients.
StudySmarter Expert Advice🤫
We think this is how you could land Learning Event Onsite Support Coordinator (temporary) in London
✨Tip Number 1
Get to know the event space before the big day! If you can, visit the venue ahead of time to familiarise yourself with the layout. This way, when you're directing participants or assisting instructors, you'll feel confident and ready to tackle any hiccups that come your way.
✨Tip Number 2
Brush up on your communication skills! Being great with people is key in this role. Practice active listening and be prepared to answer questions or provide information quickly. Remember, a friendly smile goes a long way in making everyone feel welcome!
✨Tip Number 3
Stay organised! Create a checklist of tasks and materials you need for the event. This will help you manage logistics smoothly and ensure nothing slips through the cracks. Plus, it’ll keep you calm when things get busy!
✨Tip Number 4
Don’t forget to network! Use this opportunity to connect with other professionals in the industry. Whether it's chatting with instructors or fellow coordinators, building relationships can open doors for future opportunities. And hey, if you’re interested in more roles, check out our website for openings!
We think you need these skills to ace Learning Event Onsite Support Coordinator (temporary) in London
Some tips for your application 🫡
Show Your Organisational Skills:Make sure to highlight your organisational skills in your application. We want to see how you can juggle multiple tasks and keep everything running smoothly, just like you would at the event!
Emphasise Your People Skills:Since this role is all about interacting with participants and instructors, let us know about your customer service experience. Share examples of how you've provided excellent support in past roles.
Be Detail-Oriented:We love candidates who pay attention to detail! In your application, mention any experiences where your keen eye for detail made a difference, especially in fast-paced environments.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and get you in the running for this exciting opportunity.
How to prepare for a job interview at GP Strategies Corporation
✨Know the Event Inside Out
Before your interview, make sure you understand the specifics of the learning event. Research the client and their expectations, as well as the logistics involved. This will show your enthusiasm and preparedness, making you stand out as a candidate who is genuinely interested in the role.
✨Showcase Your People Skills
Since this role involves a lot of interaction with participants and instructors, be ready to share examples of how you've successfully handled customer service situations in the past. Highlight your ability to remain calm under pressure and how you’ve contributed to a positive experience for others.
✨Demonstrate Organisational Prowess
Prepare to discuss your organisational skills and how you manage multiple tasks efficiently. You might want to bring up specific instances where you coordinated logistics or managed an event, showcasing your attention to detail and proactive approach.
✨Dress the Part
Remember that first impressions matter! Dress in business casual attire that reflects professionalism. This not only aligns with the company’s expectations but also demonstrates your understanding of the role's requirements and the importance of maintaining a polished image.
