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- Tasks: Provide essential admin support for ADHD services, ensuring smooth patient journeys.
- Company: Join GP Healthcare Alliance, a collaborative network improving local healthcare.
- Benefits: Flexible working arrangements, training support, and reimbursement for travel expenses.
- Why this job: Make a real difference in patients' lives while gaining valuable experience.
- Qualifications: Organised, tech-savvy, and able to work well under pressure.
- Other info: Dynamic role with opportunities for personal and professional growth.
The predicted salary is between 12 - 16 £ per hour.
To provide vital administrative support to the Operational Manager (OM) and Clinical Nurse Manager (CNM) for the delivery of the ADHD Local Enhanced Service. Adults and children with ADHD will be receiving treatment under the shared care model of care. The role, in summary, is to monitor the patient through their journey from joining the register, receiving prescriptions to completing their annual review. This is a fixed term position ending 31/03/2026, although has the possibility to be extended.
Main duties of the job:
- Maintain the ADHD register
- Keep ADHD up to date with relevant actions
- Create recalls and monitor for ADHD annual reviews
- Arrange clinicians to cover ADHD reviews and prescription authorisation
- Create rotas within SystmOne
- Contact patients to arrange appointments and advise them when prescriptions are ready
- Monitor emails for prescription requests
- Circulate relevant updates to GP practices where appropriate
- Take general enquiries relating to the ADHD service
- Arrange and confirm meetings and appointments as required
- Collate feedback from patients
- Ensure all patients have a signed shared care in their notes
- Update S1 with observations from specialist reviews letters
Other duties:
- Work alongside GPHA colleagues at HQ
- Take steps to ensure the office runs in an orderly manner
Confidentiality: In the course of seeking treatment, patients entrust us with sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately. In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, hub staff and other healthcare workers. All such information is to be regarded as strictly confidential.
Training: Complete online training modules and face to face training as required.
Health & safety: The post-holder will assist in promoting and maintaining their own and others health, safety and security. Using personal security systems within the workplace according to practice guidelines, such as PPE. Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks.
Equality and diversity: The post-holder will support the equality, diversity and rights of patients, carers and colleagues.
Personal/professional development: The post-holder will participate in any training programme implemented by GPHA as part of this employment.
Quality: The post-holder will strive to maintain quality within GPHA.
Communication: The post-holder should recognize the importance of effective communication within the team.
Contribution to the implementation of services: The post-holder will apply GPHA policies, standards and guidance.
This JD is not intended to be an exhaustive list of activities but rather an outline of the main areas of responsibility. The role is likely to evolve to meet the changing needs of the service.
Person Specification:
- Have access to transport
- Have a good knowledge of computer systems
- Work in a flexible, organised manner
- Be able to work with both clinical and non-clinical team members
- Work effectively under pressure
- Good working knowledge of the clinical system, SystmOne
- Have a confident telephone manner
- Recognise the importance of fostering positive relationships with member practices
- Work independently
- Familiar with Primary Care Networks
Disclosure and Barring Service Check: This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Part Time Administrator in Canvey Island employer: Gp Healthcare Alliance
Contact Detail:
Gp Healthcare Alliance Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Administrator in Canvey Island
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work in healthcare or administration. Attend local events or join online forums to connect with others and learn about potential job openings.
✨Tip Number 2
Prepare for interviews by researching the company and understanding their values. Be ready to discuss how your skills can support their mission, especially in providing care for ADHD patients.
✨Tip Number 3
Practice your interview skills with a friend or family member. Focus on common questions related to administrative roles and think about how you can showcase your organisational skills and attention to detail.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Part Time Administrator in Canvey Island
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience for the Part Time Administrator role. We want to see how your skills align with the responsibilities outlined in the job description, so don’t hold back!
Showcase Your Organisational Skills: Since this role involves maintaining the ADHD register and managing appointments, it’s crucial to demonstrate your organisational abilities. Share examples of how you've successfully managed similar tasks in the past – we love a good story!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language and avoid jargon. We appreciate clarity, especially when it comes to understanding your qualifications and experiences.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at Gp Healthcare Alliance
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Part Time Administrator position. Familiarise yourself with the ADHD Local Enhanced Service and how administrative support plays a crucial role in patient care. This will help you answer questions confidently and show your genuine interest in the role.
✨Showcase Your Organisational Skills
Since the job involves maintaining registers, creating recalls, and managing appointments, be prepared to discuss your organisational skills. Share specific examples from your past experiences where you successfully managed multiple tasks or projects, highlighting your ability to stay organised under pressure.
✨Demonstrate Effective Communication
Communication is key in this role, especially when liaising with patients and healthcare professionals. During the interview, emphasise your experience in handling enquiries and providing updates. You might even want to role-play a scenario where you explain a complex process to a patient, showcasing your clarity and empathy.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, how success is measured in the role, or what challenges the team currently faces. This not only shows your enthusiasm but also helps you gauge if the company culture aligns with your values.
