At a Glance
- Tasks: Manage calls and documents, ensuring smooth communication in a busy legal environment.
- Company: Join Gowing Law, a reputable firm with a supportive team culture.
- Benefits: Starting salary of £22,300, performance incentives, and career development opportunities.
- Other info: Experience a dynamic workplace with opportunities for growth and learning.
- Why this job: Be the vital link in a fast-paced legal setting and enhance your admin skills.
- Qualifications: Strong communication, organisational skills, and attention to detail required.
The predicted salary is between 22300 - 24820 £ per year.
Gowing Law is seeking a dedicated Administration & Post-Room Coordinator to join our team. This is a vital role that keeps the firm’s communication channels running smoothly. You will be responsible for managing the physical flow of legal documents and serving as the primary point of contact for the firm via our central switchboard. This position requires a balance of excellent verbal communication skills and a methodical approach to high-volume administrative tasks.
Key Responsibilities
- Switchboard Management: Handling incoming calls to the firm, ensuring a professional first impression, and accurately directing callers to the appropriate legal departments.
- Mail Operations: Managing the full lifecycle of the post, including sorting, opening, and scanning incoming mail into our digital Case Management System (CMS).
- Outgoing Correspondence: Preparing, franking, and dispatching outgoing post, including specialized legal mail and courier deliveries.
- Data Accuracy: Ensuring all scanned documents are correctly indexed and assigned to the relevant case files with high attention to detail.
- General Administration: Assisting with document bundling, photocopying, and maintaining organized filing systems.
Requirements
- Professional Telephone Manner: Clear communication skills and the ability to handle a high volume of calls efficiently.
- Organizational Skills: The ability to prioritize a busy workload and meet daily post-room deadlines.
- Accuracy: A keen eye for detail to ensure legal documents are filed and directed correctly.
- IT Proficiency: Comfortable using standard office software and scanning technology.
- Work Ethic: A proactive "can-do" attitude and a commitment to maintaining the smooth operation of the office.
Why Join Gowing Law?
- A starting salary of £22,300.
- Incentive Scheme: Weekly performance-based incentives rewarding efficiency and accuracy.
- Career Development: Opportunity to gain experience within a reputable legal firm.
- Supportive Environment: Work alongside an experienced team in a fast-paced setting.
Administration and Post room Coordinator employer: Gowinglaw
Gowing Law is an excellent employer that offers a supportive and dynamic work environment for the Administration & Post-Room Coordinator role. With a competitive starting salary of £22,300 and performance-based incentives, employees are rewarded for their hard work and dedication. The firm prioritises career development, providing opportunities to grow within a reputable legal setting while working alongside a skilled team in a fast-paced atmosphere.
StudySmarter Expert Advice🤫
We think this is how you could land Administration and Post room Coordinator
✨Tip Number 1
Make sure you research Gowing Law before your interview. Knowing their values and recent achievements can help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 2
Practice your verbal communication skills! Since this role involves handling a lot of calls, being clear and confident when speaking will make a great impression on your potential employers.
✨Tip Number 3
Show off your organisational skills during the interview. Share examples of how you've managed busy workloads or kept things running smoothly in previous roles to demonstrate your ability to handle the post-room responsibilities.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed and shows that you're keen to join our team at Gowing Law.
We think you need these skills to ace Administration and Post room Coordinator
Some tips for your application 🫡
Show Off Your Communication Skills:Since this role is all about managing calls and correspondence, make sure your application highlights your verbal communication skills. We want to see how you can create a great first impression, so don’t hold back!
Be Methodical in Your Approach:This position requires a knack for handling high-volume tasks with precision. In your application, share examples of how you've successfully managed similar workloads before. We love a candidate who can keep things organised!
Attention to Detail is Key:Accuracy is crucial when dealing with legal documents. Make sure to mention any experiences where your keen eye for detail made a difference. We’re looking for someone who takes pride in their work!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and get to know you better. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at Gowinglaw
✨Master the Switchboard
Since you'll be handling incoming calls, practice your telephone manner. Try role-playing with a friend to ensure you sound professional and can direct calls efficiently. Remember, first impressions count!
✨Show Off Your Organisational Skills
Prepare examples of how you've managed busy workloads in the past. Think about specific situations where you prioritised tasks effectively. This will demonstrate your ability to handle the high-volume demands of the role.
✨Attention to Detail is Key
Bring up instances where your keen eye for detail made a difference. Whether it was ensuring documents were correctly filed or catching errors before they became issues, showcasing this skill will resonate well with the interviewers.
✨Familiarise Yourself with IT Tools
Brush up on your IT skills, especially with office software and scanning technology. If you have experience with any specific tools mentioned in the job description, be ready to discuss how you've used them to improve efficiency.
