HR Recruitment Assistant - Strategic Projects in Southampton

Do you have experience providing administrative support in a fast‑paced environment where priorities change? Are you confident using Microsoft Office tools? Are you organised, detail‑focused and committed to following processes accurately? If so, we’d love to hear from you!

The Maritime & Coastguard Agency (MCA) is seeking a recruitment assistant. The opportunity sits within the Directorate of Corporate Services which is responsible for the effective delivery of Corporate Services to MCA. Corporate Services includes Communications, IT, Procurement, Finance, Health & Safety, Human Resources, Internal Audit and Assurance, Programme Management Office, and Property & Facilities. Human Resources is a key enabling function responsible for the planning and delivery of the MCA's People Strategy and a full range of HR services including Organisational Design and Development, Talent Management, Employee Relations, Volunteer support, Reward and Resourcing, Planning and Governance.

Joining our department comes with many benefits, including:

• Employer pension contribution of 28.97% of your salary.
• 25 days annual leave, increasing by 1 day each year of service (up to a maximum of 30 days annual leave), plus 8 bank holidays and a privilege day for the King’s birthday.
• Flexible working options where we encourage a great work-life balance.

As the Recruitment Assistant, you will work with all directorates of the MCA, candidates, and the Strategic Projects Recruitment team to provide effective and efficient administrative and organisational support in the delivery of the MCA’s vacancy holder led recruitment service. You will ensure that all recruitment is compliant to MCA and Department for Transport (DfT) processes and wider Civil Service Recruitment Principles.

Your responsibilities will include, but aren’t limited to:

• Providing recruitment campaign support, including processing of new vacancy notifications, organisation of assessments including sending invites, inputting data and outcomes for managed campaigns, and obtaining ID across the relevant Directorates.
• Working with the team to ensure that all service provided across the MCA is consistent and in line with strategic goals.
• Administration of candidate onboarding and supporting on the facilitation of new starter medicals in line with MCA policy, liaising with the Occupational Health provider as required.
• Maintaining relevant data trackers and documentation to ensure quality of service.
• Preparing monthly reports from relevant sources/systems.
• Adhering to and maintaining recruitment documentation and processes in line with requirements.
• Maintaining the shared inbox, responding to queries within agreed Service Level Agreements (SLA) and escalating where appropriate.
• Acting as independent member of assessment boards when required.

For further information on the role, please read the role profile. Please note that the role profile is for information purposes only - whilst all elements are relevant to the role, they may not all be assessed during the recruitment process.