(Asset Intelligence) Building Services Specialist (Technical Manager) in Sheffield

For jobs located in Wales, the ability to speak Welsh is desirable. The Department for Work and Pensions (DWP) is one of the government’s largest public service departments with a sizeable annual budget, serving over 20 million citizens. The estate spans 1.4 million square metres across 800+ sites and supports around 78,000 colleagues. Our vision includes DWP colleagues, supply chain, partners and, most fundamentally, the customers the Department exists to serve. They are the reason for our existence.

We are responsible for the day-to-day operation of our vast Estate by managing a private sector supply chain that delivers essential services such as Security Guarding, Maintenance, Property and Leasehold Management, Construction, Cleaning and Facilities Management. DWP Estates is not just about maintaining buildings - it’s about transformation. Our strategic goals include:

• Transitioning to a smaller, more affordable, and adaptable estate to meet future needs
• Investing in infrastructure through planned replacement works
• Embedding sustainability in line with Government Greening Commitments (GGCs)
• Delivering cost-effective services while maintaining high standards
• Creating a professional, best-in-class working culture across the Government Property profession

Our Estates strategy ambitions have been refreshed to take us through to 2030:

• OPTIMISE: Continue to transition to a more affordable and adaptable DWP estate that creates productive environments
• INVEST: Investment in an improved environment that better meets the needs of customers and colleagues and minimises service disruption
• SUPPORT the drive for sustainability throughout DWP
• DELIVER: Expertly deliver improving, cost-effective services for DWP
• THRIVE: Continue to develop a working culture for DWP Estates that is best in class across government

There is no better time to join the award winning DWP Estates team. The Department is also committed to delivering Sustainability and Net Zero Carbon improvements across its estate, demonstrating leadership in making the public estate smaller, better, greener. The work you will be undertaking is therefore crucial in us meeting the needs of all those who use our services.

This role based within the Asset Management team, reporting to the Head of Asset Intelligence, will be key to ensuring support, providing technical assurance to the Estates functions on all asset and building services related matters. It will also include detailed reviewing of reports, assessments and recommendations provided by the supply chain, ensuring that the relevant standards and regulations are applied to the Estate.

Key accountabilities:

• Lead accountability for ensuring definition of processes and standards related to building services (mechanical and electrical).
• Supporting Estates in the identification and technical advice on specifications / systems required for building services installations (mechanical and electrical) and their safety features and requirements to meet legal compliance.
• Work closely with stakeholders across Estates Design Standards, Service Delivery, Policy and Compliance and Projects Team & other internal/external stakeholders to provide review and support.
• To monitor, review in detail and provide assurance of asset management activities planned and carried out by our Supply Chain partners including auditing and monitoring the accuracy of the asset register for building services assets.
• Build a risk profile on the building services area (mechanical/electrical) to feed into risk profiles for assets & buildings.
• Audits project completion activities to ensure that asset registers and PPM records are updated on completion of projects.
• Ensure adherence to relevant policy, standards and statutory requirements.
• Create a dashboard for asset trends as part of asset compliance reporting.
• Maintains a live database of building services related risks/issues, (Risk Register) ensuring action is taken to resolve issues in a timely manner.
• Carries out routine deep dive audits of building services asset compliance across the Estate, assessing the outputs to identify performance trends and potential issues.
• Addresses identified issues directly with the Supply Chain partner.
• Undertake review of recommendations provided in relation to asset management from the supply chain.
• Assess MI to determine and assess asset performance, identifying improvements and the need for interventions.
• Provide technical and building services support during investigations of accidents, incidents and near misses.
• Communicates and escalates information / new requirements / lessons learned to Estates, the Integrator and Supply Chain.
• Be the subject matter expert for the Estates on all technical matters related to building engineering services systems.
• Identifies and advises the Estates function, Integrator and Supply Chain partners on applicable technical, industry and compliance standards.
• Escalates any immediate risks/issues identified to the Head of Asset Intelligence, and any other relevant stakeholders.
• Resolves areas of dispute associated with mechanical and electrical assets with the Supply Chain.
• Single point of accountability for providing the necessary approvals for changes to the PPM schedules related to mechanical and electrical assets.
• Provides technical support to the Capital Projects and Major Projects when required.
• Reviews relevant work orders raised to confirm that the technical solution proposed is sound and that cost estimate is reasonable.
• Drives the management of assets and development of asset strategies, within a large portfolio, in support of achieving defined Sustainability and Net Zero Carbon objective.
• Commitment to Sustainability and Net Zero Carbon improvements across the Authority.
• To investigate and propose innovation, improvements and best practice.
• To support and deputise for the Head of Asset Intelligence as required.