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- Tasks: Support habitat restoration projects and manage administrative tasks for the HLS team.
- Company: Join a passionate team dedicated to conserving nature in the beautiful New Forest.
- Benefits: Gain valuable experience, work in a vibrant environment, and contribute to meaningful conservation efforts.
- Why this job: Make a real difference in wildlife conservation while developing your skills in a supportive team.
- Qualifications: Strong organisational skills and a passion for environmental conservation.
- Other info: Opportunity to work with diverse professionals and grow your career in environmental management.
The predicted salary is between 30000 - 42000 £ per year.
You will work as part of a team delivering terrestrial and wetland habitat restoration programmes with specific emphasis on HLS funded work delivery. This role will provide administrative support primarily for the HLS team, but also the wider planning and environment team where required.
Where you’ll work… Based at The King’s House, Lyndhurst, Hampshire, SO43 7NH in the South District team. Our South England Forest District team is made up of around 160 people, containing a diverse range of roles - from wildlife rangers and ecologists to marketing professionals, we all contribute towards the management of 46,000 hectares (ha) of public forest estate and national parks that stretch from Sussex to Dorset, and from Berkshire to the Isle of Wight. Much of this forest is of high national importance for nature conservation and wildlife, and of international importance for biodiversity. South England Forest District is therefore responsible for land that includes Special Areas of Conservation (SACs), Special Protection Areas (SPAs), Ramsar sites, Areas of Outstanding National Beauty (AONB) and sites of Special Scientific Interest (SSSI). The successful candidate will join the Higher Level Stewardship (HLS) project team based in the New Forest. The team plans and delivers landscape-scale habitat restoration projects with external funding from the New Forest HLS scheme. The Verderer’s of the New Forest HLS scheme is focused on restoring and enhancing internationally-important habitats, renowned for their flora and fauna, and covering around 20,000 hectares.
Key responsibilities & accountabilities:
- Provide HLS Project Manager with the information needed to initiate the quarterly summary progress report, and prepare an accurate financial update of project spend for the HLS board meetings.
- Monitor progress against budget forecasting, meeting regularly with the Project Manager to assess this.
- Keep a clear trace log of contracts when completed and regular house-keeping & archiving of documents.
- Submit a payment request to the VGS manager every 3 months of the HLS financial year.
- Maintain a comprehensive record of Forestry England's payment requests with associated reports and copy invoices held in an auditable record for each claim period and project year.
- Review HLS webpages in advance of HLS board meetings.
- Generate purchase orders for all HLS contracts and keep a log of all HLS outstanding POP orders.
- Run a monthly review using FE’s internal financial system to update their status.
- Populate a monthly expenditure report from the database and input costs into a monthly spreadsheet.
- Gather internal charges related to HLS and ensure these are included on the programme register and provide auditable records of these expenses with each payment request.
- Provide the Verderers Grazing Scheme manager with an updated record of Forestry England expenditure for each HLS board meeting.
- Help team members to prepare new contract documentation.
- Maintain a record of all open HLS framework contracts.
- Ensure team adhere to Forestry Commission procurement guidelines and offer guidance and support where needed.
- Secretary for the Open Forest Advisory Committee and Freshwater and Wetland Restoration Forum - organise bi-annual venue, circulate agendas and meeting minutes.
- Monitor the HLS enquiries inbox.
- Assist with HLS communications, including collating summary statistics and updating the HLS website.
HLS Administration Officer in Lyndhurst employer: Government Recruitment Service
Contact Detail:
Government Recruitment Service Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HLS Administration Officer in Lyndhurst
✨Tip Number 1
Network like a pro! Reach out to people in the field, especially those already working in HLS or related roles. A friendly chat can open doors and give you insights that job descriptions just can't.
✨Tip Number 2
Prepare for interviews by knowing your stuff! Research the HLS projects and the specific habitat restoration programmes. Show us you’re passionate about the environment and ready to contribute to our mission.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email. It shows your enthusiasm and keeps you fresh in their minds.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team at StudySmarter.
We think you need these skills to ace HLS Administration Officer in Lyndhurst
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience in administrative support and project management. We want to see how your skills align with the HLS team's needs!
Show Your Passion for Nature Conservation: In your application, let us know why you're excited about working in habitat restoration and biodiversity. A genuine interest in the environment will definitely catch our eye!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use bullet points where possible to make it easy for us to read through your qualifications and experiences.
Apply Through Our Website: Don’t forget to submit your application through our official website! It’s the best way for us to receive your details and ensures you’re considered for the role.
How to prepare for a job interview at Government Recruitment Service
✨Know Your HLS Inside Out
Before the interview, make sure you understand the Higher Level Stewardship (HLS) scheme and its significance in habitat restoration. Familiarise yourself with the specific projects and goals of the team, as well as the broader context of biodiversity and conservation in the New Forest.
✨Show Off Your Admin Skills
Be ready to discuss your administrative experience, especially in financial tracking and document management. Prepare examples of how you've successfully managed budgets or maintained records in previous roles, as this will be crucial for the HLS Administration Officer position.
✨Teamwork Makes the Dream Work
Since you'll be part of a diverse team, highlight your ability to collaborate effectively. Think of instances where you've worked with different departments or stakeholders, and be prepared to explain how you can contribute to the team's success in delivering HLS projects.
✨Ask Smart Questions
Prepare thoughtful questions about the role and the team’s current projects. This shows your genuine interest and helps you gauge if the position is the right fit for you. Consider asking about the challenges the team faces or how success is measured in the HLS projects.
