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- Tasks: Manage the Minister's diary and inbox, ensuring smooth daily operations.
- Company: Join the dynamic Private Office of Cabinet Office Ministers.
- Benefits: Gain invaluable experience at the heart of Government.
- Why this job: Be part of a fast-paced environment and make a real impact.
- Qualifications: Strong organisational skills and ability to build relationships.
- Other info: Expect additional hours and work from the London office.
The predicted salary is between 36000 - 60000 £ per year.
The Private Office of the Cabinet Office Ministers is an exciting and fast-paced team that works to support the delivery of significant portfolio responsibilities. The diary and office manager will help to manage the busy day-to-day activities of the Minister to ensure the smooth and efficient functioning of the office. This role represents a fantastic opportunity to gain exposure to the heart of Government, the role of the Cabinet Office and its strategic priorities.
The role in a Ministerial office is varied, challenging and enjoyable. You will work in a fast-paced, high-profile environment and provide vital support both to the team and the Minister, acting as the interface between them, the Department, and the rest of government.
You will be the main contact point for all the Minister’s stakeholders on all aspects of the Minister’s diary. You will use your unique position to support your Minister in attending a wide range of engagements, ensuring their priorities are maintained and that the Department’s priorities are also considered.
This role necessitates working additional hours (including some weekends) and working from the London office (70 Whitehall). The nature of the role means it is not suitable for home working or flexible working patterns.
Responsibilities- Diary Management: Planning, managing and coordinating the diary of your Minister. Preparing daily diary schedules, resolving any scheduling clashes, negotiating and allocating time to their short term and long term priorities.
- Inbox Management: Responsible for managing the inbox of your Minister. Actively monitoring and managing inboxes to ensure any urgent and important emails are identified and flagged to the Minister, and these emails are resolved.
- Preparing documentation: Coordinating and collating briefings, meeting papers and to prepare a daily meeting pack in advance of all meetings.
- Building relationships: Building, developing and maintaining relationships with Private Offices within the Cabinet Office, No.10 and across the Civil Service. This may include colleagues in your immediate team and Directorate, other Ministerial Private Offices, Officials’ Private Offices, key internal and external stakeholders, and other stakeholders as needed.
- Meeting and travel preparations: As necessary, coordinating and managing the logistics, travel, accommodation and hospitality arrangements for any trips or travel, including internationally. Furthermore, making sure practical arrangements are in place for meetings, including booking rooms, booking visitors in, and providing technical support in managing dial-in on communication platforms etc.
- Management and coordination of key Parliamentary processes: Including Parliamentary Correspondence, Write Rounds, Parliamentary Questions (PQs) and Freedom of Information Requests (FOIs).
Diary Manager to Cabinet Office Ministers in London employer: Government Recruitment Service
Contact Detail:
Government Recruitment Service Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Diary Manager to Cabinet Office Ministers in London
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who have experience in government roles. Attend events or webinars related to the Cabinet Office and connect with attendees on LinkedIn. We can help you find relevant events through our platform!
✨Tip Number 2
Prepare for interviews by researching the Cabinet Office's current priorities and recent news. This will show your genuine interest and help you tailor your responses. We recommend using our study tools to brush up on key topics and practice common interview questions.
✨Tip Number 3
Showcase your organisational skills! During interviews, share specific examples of how you've managed busy schedules or handled multiple tasks. We can help you structure your experiences into compelling stories that highlight your strengths.
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets noticed. Plus, we often have exclusive job listings that you won’t find anywhere else. Don’t miss out on your chance to land that dream role!
We think you need these skills to ace Diary Manager to Cabinet Office Ministers in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the specific responsibilities of the Diary Manager role. We want to see how you can manage a busy diary and support our Minister effectively!
Showcase Your Organisation Skills: Since this role is all about managing schedules and inboxes, be sure to provide examples of how you've successfully organised complex tasks in the past. We love seeing real-life scenarios that demonstrate your ability to juggle multiple priorities.
Highlight Your Communication Skills: As the main contact point for stakeholders, strong communication is key! Use your application to showcase your ability to build relationships and communicate effectively with various teams. We want to know how you can keep everyone on the same page.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity. We can’t wait to hear from you!
How to prepare for a job interview at Government Recruitment Service
✨Know Your Minister's Priorities
Before the interview, research the current priorities and initiatives of the Cabinet Office and the specific Minister you'll be supporting. This will show your genuine interest in the role and help you articulate how you can contribute to their agenda.
✨Demonstrate Your Diary Management Skills
Be prepared to discuss your experience with diary management. Share specific examples of how you've successfully coordinated schedules, resolved conflicts, and prioritised tasks in a fast-paced environment. Highlight any tools or software you’ve used that could be relevant.
✨Build Rapport with Stakeholders
Emphasise your ability to build and maintain relationships. Think of examples where you've effectively communicated with various stakeholders, whether in a professional or volunteer capacity. This is crucial for managing the Minister's interactions with different departments and external parties.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills. Practice responses to potential challenges you might face in the role, such as handling scheduling conflicts or urgent requests. Show that you can think on your feet and remain calm under pressure.