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- Tasks: Manage the Minister's diary and inbox, ensuring smooth daily operations.
- Company: Join the dynamic Private Office of Cabinet Office Ministers.
- Benefits: Gain invaluable experience at the heart of Government with a high-profile role.
- Why this job: Be part of a fast-paced team making a real impact in government.
- Qualifications: Strong organisational skills and ability to build relationships.
- Other info: Expect a challenging role with opportunities for personal growth.
The predicted salary is between 36000 - 60000 £ per year.
The Private Office of the Cabinet Office Ministers is an exciting and fast-paced team that works to support the delivery of significant portfolio responsibilities. The diary and office manager will help to manage the busy day-to-day activities of the Minister to ensure the smooth and efficient functioning of the office. This role represents a fantastic opportunity to gain exposure to the heart of Government, the role of the Cabinet Office and its strategic priorities. The role in a Ministerial office is varied, challenging and enjoyable. You will work in a fast-paced, high-profile environment and provide vital support both to the team and the Minister, acting as the interface between them, the Department, and the rest of government.
You will be the main contact point for all the Minister’s stakeholders on all aspects of the Minister’s diary. You will use your unique position to support your Minister in attending a wide range of engagements, ensuring their priorities are maintained and that the Department’s priorities are also considered. This role necessitates working additional hours (including some weekends) and working from the London office (70 Whitehall). The nature of the role means it is not suitable for home working or flexible working patterns.
Responsibilities
- Diary Management: Planning, managing and coordinating the diary of your Minister. Preparing daily diary schedules, resolving any scheduling clashes, negotiating and allocating time to their short term and long term priorities.
- Inbox Management: Responsible for managing the inbox of your Minister. Actively monitoring and managing inboxes to ensure any urgent and important emails are identified and flagged to the Minister, and these emails are resolved.
- Preparing documentation: Coordinating and collating briefings, meeting papers and to prepare a daily meeting pack in advance of all meetings.
- Building relationships: Building, developing and maintaining relationships with Private Offices within the Cabinet Office, No.10 and across the Civil Service. This may include colleagues in your immediate team and Directorate, other Ministerial Private Offices, Officials’ Private Offices, key internal and external stakeholders, and other stakeholders as needed.
- Meeting and travel preparations: As necessary, coordinating and managing the logistics, travel, accommodation and hospitality arrangements for any trips or travel, including internationally. Furthermore, making sure practical arrangements are in place for meetings, including booking rooms, booking visitors in, and providing technical support in managing dial-in on communication platforms etc.
- Management and coordination of key Parliamentary processes: Including Parliamentary Correspondence, Write Rounds, Parliamentary Questions (PQs) and Freedom of Information Requests (FOIs).
Diary Manager to Cabinet Office Ministers employer: Government Recruitment Service
Contact Detail:
Government Recruitment Service Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Diary Manager to Cabinet Office Ministers
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who have experience in government roles. Attend events or webinars related to the Cabinet Office and connect with attendees on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the Cabinet Office's current priorities and recent news. This will help you tailor your responses and show that you're genuinely interested in the role. Plus, it’ll give you some great talking points to impress your interviewers!
✨Tip Number 3
Practice your diary management skills! Use tools like Google Calendar or Outlook to simulate managing a busy schedule. This hands-on experience will not only boost your confidence but also give you real examples to discuss during interviews.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you prepare and land that dream job. Plus, applying directly shows your enthusiasm and commitment to joining the team at the Cabinet Office.
We think you need these skills to ace Diary Manager to Cabinet Office Ministers
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Diary Manager role. Highlight your experience in diary management and any relevant skills that align with the fast-paced environment of the Cabinet Office. We want to see how you can bring value to our team!
Showcase Your Communication Skills: Since you'll be the main contact point for stakeholders, it's crucial to demonstrate your excellent communication abilities. Use clear and concise language in your application to reflect how you would manage the Minister's inbox and maintain relationships effectively.
Highlight Your Organisational Skills: This role is all about managing a busy schedule, so make sure to emphasise your organisational prowess. Share examples of how you've successfully coordinated multiple tasks or events in the past. We love seeing candidates who can juggle priorities like pros!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details directly and ensures you’re considered for the role. Plus, it shows you're keen on joining our team at StudySmarter!
How to prepare for a job interview at Government Recruitment Service
✨Know Your Minister's Priorities
Before the interview, research the current priorities and initiatives of the Cabinet Office and the specific Minister you'll be supporting. This will show your genuine interest in the role and help you articulate how you can contribute to their agenda.
✨Demonstrate Your Diary Management Skills
Be prepared to discuss your experience with diary management. Bring examples of how you've successfully coordinated schedules, resolved conflicts, and prioritised tasks in a fast-paced environment. Highlight any tools or software you’ve used that could be relevant.
✨Showcase Your Relationship-Building Abilities
This role requires strong interpersonal skills. Think of examples where you've built relationships with stakeholders or colleagues. Be ready to explain how you would approach building rapport with various teams within the Cabinet Office and beyond.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Prepare for scenarios related to managing conflicting appointments or urgent emails. Practise articulating your thought process and decision-making strategies clearly and confidently.