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- Tasks: Support project management processes and coordinate activities for a transformative programme.
- Company: Join a dynamic team at Defra, making a difference for over 250,000 civil servants.
- Benefits: Flexible working locations, travel opportunities, and a chance to develop your skills.
- Why this job: Be at the forefront of change, impacting critical HR, Finance, and Commercial tools.
- Qualifications: Strong organisational skills and a passion for problem-solving.
- Other info: Exciting career growth in a supportive environment.
The predicted salary is between 36000 - 60000 £ per year.
Are you ready to play a key role in transforming services for over 250,000 civil servants? Do you thrive on organisation, problem-solving, and making things happen? Want to be at the heart of a programme delivering critical Human Resources (HR), Finance, and Commercial tools? If so, this could be the perfect job for you.
This role represents an exciting opportunity to be at the forefront of change, contributing to the delivery of a programme that will affect over 250,000 civil servants, providing business critical tools in HR, Finance, and Commercial functions. The Synergy programme will develop a Common Operating Model across functions and departments, implement a new technology platform to replace Single Operating Platform (SOP), a new Business Process Service contract to replace the current SSCL (Shared Services Connected Limited) agreement, and stand up a new cluster-level Shared Service Organisation.
The Project Support Officers will enable the smooth running of the programme by supporting the Project Management Office (PMO) or the project managers and programme managers in one of the wider Synergy Team areas, through the operation of project management processes, and the co-ordination of business management actions and activities on their behalf.
This role is aligned to the Project Support Officer 2 standard in the Project Delivery Capability Framework. This Capability Framework is provided as guidance to help you understand the skills and behaviours we value. You do not need to meet all the criteria listed in this document to apply.
If joining the PMO Team precise responsibilities will be flexible, but we expect the post holder will:
- Lead on resourcing for the programme team.
- Monitor resources, write job specifications, complete Eploy forms and assist on other recruitment tasks as needed.
- Support work by managers on resourcing strategy.
- Lead the rollout of timesheet recording by staff across Synergy@Defra and work with Management Accounts colleagues to drive compliance so it aligns for resource forecasts to Synergy Finance team in the Department for Work and Pensions (DWP).
- Develop relationships with the Management Accounting Team, Finance business partners and Central Synergy Finance.
- Line manage the programme team Executive Officer (EO), including supervision of their work on information management, financial administration, management of team contracts, and coordination of workshops and commissions from the central Synergy team.
- Support the team as needed on the production of reports, project plans, and other documentation.
- Secure updates from action owners on risks, issues and commissions.
- Support financial controls by monitoring project spend and contribute to the compilation of budgets and the development of the business case.
- Support the coordination of actions and products for multiple governance forums.
- Contribute as required to other team needs as those emerge.
If joining one of the wider teams – Finance & Commercial / Digital & Data / HR / or Change, precise responsibilities will be flexible, but we expect the post holder will:
- Action tracking/monitoring – Ensuring Synergy functional/change programme actions are captured and effectively managed using appropriately tools i.e. MS planner. This includes keeping team members task oriented to complete activities to deadlines and problem solving to remove blockers as required.
- Monitoring and Reporting – Supporting with reporting on the functional/change Synergy programme and its constituent projects. Prepare performance reports, presenting statistics and key information.
- RAID Management – Supporting the management of Synergy functional/change programme risks, issues, assumptions, and dependencies, working with project managers/programme managers and escalating as appropriate.
- Planning and Scheduling – Supporting with effective planning and scheduling. Working with programme and project teams to review and develop plans for route to green.
- Project Management – Supporting project delivery activities such as business readiness.
Please note this role can be based at any Defra office, where there is capacity. Travel to other sites and overnight stays may be required for meetings or training events.
Project Support Officer in Brighton employer: Government Recruitment Service
Contact Detail:
Government Recruitment Service Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Support Officer in Brighton
✨Tip Number 1
Network like a pro! Reach out to current or former employees in similar roles on LinkedIn. A friendly chat can give you insider info about the company culture and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching the Synergy programme. Understand its goals and challenges, and think about how your skills can help tackle them. Show us you’re not just another candidate!
✨Tip Number 3
Practice your problem-solving skills! Be ready to discuss how you've tackled challenges in past projects. We want to see your thought process and how you make things happen under pressure.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team!
We think you need these skills to ace Project Support Officer in Brighton
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Project Support Officer role. Highlight your organisational skills, problem-solving abilities, and any relevant experience that aligns with the job description. We want to see how you can contribute to transforming services for civil servants!
Showcase Your Skills: Don’t just list your skills; demonstrate them! Use specific examples from your past experiences that showcase your ability to manage resources, support project management processes, and handle financial administration. This will help us see how you fit into our team.
Be Clear and Concise: When writing your application, keep it clear and to the point. Avoid jargon and make sure your key points stand out. We appreciate straightforward communication, especially in a role that involves monitoring and reporting!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role and our company culture there!
How to prepare for a job interview at Government Recruitment Service
✨Know the Synergy Programme Inside Out
Before your interview, make sure you understand the Synergy programme and its impact on civil servants. Familiarise yourself with the key objectives, such as the new technology platform and the Common Operating Model. This will show your genuine interest and help you answer questions more effectively.
✨Showcase Your Organisational Skills
As a Project Support Officer, organisation is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised tasks and ensured deadlines were met, as this will demonstrate your ability to thrive in a fast-paced environment.
✨Demonstrate Problem-Solving Abilities
Expect questions that assess your problem-solving skills. Think of specific instances where you identified a problem, analysed it, and implemented a solution. Highlight your analytical thinking and how you can contribute to removing blockers for the team.
✨Build Relationships with Stakeholders
The role involves liaising with various teams, so be prepared to discuss how you've built relationships in previous roles. Share examples of how you’ve collaborated with different departments or stakeholders to achieve common goals, as this will illustrate your teamwork and communication skills.
