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- Tasks: Support Deputy Directors by managing diaries, inboxes, and coordinating meetings.
- Company: Join the Department for Transport, shaping transport and housing policy across England.
- Benefits: Enjoy 25 days annual leave, flexible working, and a generous pension contribution.
- Other info: Great career growth opportunities in a dynamic and supportive workplace.
- Why this job: Be part of a collaborative team making a real impact in a fast-paced environment.
- Qualifications: Strong organisational skills and experience in high-quality administrative support.
The predicted salary is between 30000 - 40000 £ per year.
Can you build strong, trusted relationships with senior leaders and their stakeholders? Do you thrive in a fast‑paced environment, juggling diaries, inboxes and competing priorities with confidence? Have you got experience providing high‑quality administrative support, using sound judgement and excellent organisational skills? If so, we’d love to hear from you!
The Local Transport, Planning and Housing (LTPH) Directorate sits within the Department for Transport’s Public Transport and Local Group and plays a central role in shaping place‑based transport, planning and housing policy across England. The Directorate brings together local transport funding and delivery, transport analysis, housing, and planning, working closely with local authorities, other government departments and delivery partners to support sustainable growth, devolution and infrastructure delivery.
This role supports four Deputy Directors across the Directorate and sits within a collaborative team providing PA and business support to Deputy Directors and Directors, alongside IT and wider admin support. The team supports two Directorates (Local Transport, Planning and Housing (LTPH), and Local Passenger Transport and Inclusion (LPTI), sharing knowledge and supporting one another to ensure senior leaders can operate effectively in a complex, fast‑moving environment.
Benefits
- Employer pension contribution of 28.97% of your salary.
- 25 days annual leave, increasing by 1 day each year of service (up to a maximum of 30 days annual leave), plus 8 bank holidays and a privilege day for the King’s birthday.
- Flexible working options where we encourage a great work‑life balance.
Responsibilities
- Building strong, open, collaborative relationships with Deputy Directors to understand their preferences, areas of responsibility and priorities; developing and maintaining positive relationships with their key internal and external partners, as well as their wider team.
- Proactively monitor and anticipate problems, risks, issues or tasks that your Deputy Directors may encounter; elevating issues in a timely manner to support them in resolving issues or share with others appropriately.
- Handling inboxes as required.
- Use initiative and judgement to proactively forward emails / papers / messages to others and prioritising reading.
- To manage and coordinate Deputy Directors’ diaries to ensure the most effective use of time.
- Prioritising the most significant meetings, using judgement and knowledge of their key partners, and resolving diary clashes.
- Arrange meetings, including working closely with other Private Offices, Diary Managers and key Stakeholder offices.
- Where required, booking meeting rooms, desks and arranging visitors’ passes.
- Ensuring any travel arrangements, hotel bookings and conference arrangements are made well in advance.
- Support wider Divisional and/or Directorate activities, including sourcing Cascade volunteers, organisation of away days.
For further information on the role, please read the attached role profile. Please note that the role profile is for information purposes only - whilst all elements are relevant to the role, they may not all be assessed during the recruitment process. This job advert will detail exactly what will be assessed during the recruitment process.
Personal Assistant to Deputy Directors in Birmingham employer: Government Recruitment Service
Contact Detail:
Government Recruitment Service Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to Deputy Directors in Birmingham
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work in similar roles. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with yours. This will help you build rapport with interviewers and show you're genuinely interested.
✨Tip Number 3
Practice your responses to common interview questions. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will help you articulate your experiences clearly and confidently.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and keep you on their radar. Plus, it shows your enthusiasm for the role!
We think you need these skills to ace Personal Assistant to Deputy Directors in Birmingham
Some tips for your application 🫡
Show Off Your Organisational Skills: When you're writing your application, make sure to highlight your organisational skills. We want to see how you manage competing priorities and keep everything running smoothly, especially in a fast-paced environment like ours.
Build Those Relationships: Don’t forget to mention your experience in building strong relationships with senior leaders and stakeholders. We love to see examples of how you've collaborated with others to achieve common goals.
Be Proactive: We’re looking for someone who can anticipate problems before they arise. In your application, share instances where you’ve used your initiative to solve issues or streamline processes for your team.
Apply Through Our Website: Finally, make sure you apply through our website! It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the recruitment process.
How to prepare for a job interview at Government Recruitment Service
✨Know Your Deputy Directors
Before the interview, take some time to research the Deputy Directors you'll be supporting. Understand their roles, priorities, and any recent projects they've been involved in. This will help you demonstrate your ability to build strong relationships and show that you're proactive about understanding their needs.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've successfully managed competing priorities in the past. Think about times when you had to juggle multiple tasks or handle a busy inbox. Highlight your organisational strategies and tools you use to stay on top of everything.
✨Demonstrate Your Initiative
During the interview, share instances where you've anticipated problems before they arose and took action to resolve them. This role requires someone who can think ahead, so showcasing your proactive mindset will set you apart from other candidates.
✨Ask Insightful Questions
Prepare thoughtful questions to ask at the end of your interview. Inquire about the team dynamics, how success is measured for this role, or what challenges the Deputy Directors currently face. This shows your genuine interest in the position and helps you assess if it's the right fit for you.