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For Companies At a Glance
- Tasks: Support the finance team with record keeping, invoice processing, and stock management.
- Company: Join Reflex Systems, a leader in security and technology solutions.
- Benefits: Earn £14,722.50 in your first year, with potential increases and professional training.
- Why this job: Gain hands-on experience in finance while working towards a Level 3 Assistant Accountant qualification.
- Qualifications: GCSEs in English and Maths required; accounting knowledge is a plus.
- Other info: Enjoy a hybrid role with opportunities for permanent employment after your apprenticeship.
Overview
Summary
To support the finance team in maintaining accurate financial records, while also assisting with operational tasks such as stock takes and goods inward. This hybrid role provides a broad foundation in both accounting and inventory processes, contributing to the smooth running of the company\’s financial and logistical operations.
Wage and Benefits
Wage: £14,722.50 for your first year, then could increase depending on your age
- National Minimum Wage rate for apprentices
Training course: Assistant accountant (level 3)
Hours and Start Date
Hours: 08:30 – 17:00 Monday to Friday with 1 hour for lunch; 37 hours 30 minutes a week
Start date: Monday 17 November 2025
Duration and Availability
Duration: 1 year 3 months
Positions available: 1
Work
Most of your apprenticeship is spent working. You\’ll learn on the job by getting hands-on experience.
What you\’ll do at work
- Financial Record Keeping: Maintaining accurate and up to date records of purchase invoices and payments. This includes data entry and filing
- Bank & Credit Card reconciliation: Reconcile all transactions and identify any issues or request backup documents and invoices
- Invoice Processing: Receiving and recording invoices from suppliers. This involves obtaining dual authorisation signatures from staff authorized to raise purchase and works orders and the department manager responsible for the delivery of the works
- Supplier Relationship Management: Acting as a point of contact for suppliers, handling queries, and resolving discrepancies related to invoices and payments
- Reconciliation of Supplier Statements: Comparing supplier statements to the Company\’s records to ensure accuracy. Resolve any issues to a satisfactory conclusion
- Petty Cash: Manage petty cash by issuing reimbursements for purchases with a valid receipt, adhering to the Company\’s procedure. Maintain the petty cash ledger and reconcile at each month end
- Producing Reports: Produce and distribute reports for the department as required by the Company Accountant. This includes Debtors, Creditors, Timesheets, Cash Flow etc.
- Liaising with other departments: Communicating with other departments within the company regarding purchase-related matters
- Credit Control: Track outstanding invoices to ensure that payments are received on time. Chase payments when they are late and take appropriate action to recover the monies as directed by the Company Accountant, by means of sending reminders, statements, making phone calls and emails. Resolve payment disputes where possible, escalating to the Company Accountant where appropriate and in line with the procedure
- Receipt of goods in: Check delivery documentation, verifying delivery notes against purchase orders to confirm accuracy. Ensure the safe and efficient unloading of goods from delivery vehicles, using the pallet truck where necessary. Inspect received goods for any damage during transit and document issues. Ensure that the quantity and quality of received goods match the order and specifications. Accurately record the receipt of goods in SimPRO
- Repairs/Returns (RMA\’s): Prepare goods for return, making sure all documentation is completed
- Check open POs: At the end of each week/month, check what POs are open and if any have been received. This will mainly be ones delivered to site and will need to be checked with the engineer. This can then be receipted in on SimPro to capture the correct costs onto the job
- Stock Takes: Assist the Procurement & Materials Coordinator carry out a stock count of all items in dedicated warehouses. Accurately record the quantity of each item, using the tools provided such as stock report sheets. Input stock count after the stock count has been approved by the Company Accountant to ensure that the computer stock system carries accurate stock numbers
Where you\’ll work
REFLEX HOUSE
LOWTON WAY
HELLABY
ROTHERHAM
S66 8RY
Training and Qualification
Training: Apprenticeships include time away from working for specialist training. You\’ll study to gain professional knowledge and skills.
Training provider: FIRST INTUITION LEEDS LIMITED
Training course: Assistant accountant (level 3)
Understanding apprenticeship levels (opens in new tab)
What you\’ll learn
- Assist with the investigation and response to financial information queries.
- Record and analyse financial data using the organisation\’s standard tools and processes.
- Apply double entry bookkeeping and accounting standards to process financial documents, generate financial statements and report financial information to users of accounts.
- Assist with production of accurate financial information for the preparation of accounts.
- Reconcile financial data, such as, preparation of reconciliations or review of reconciliations.
- Investigate, resolve or escalate transactional queries and errors within their remit as appropriate.
- Develop and maintain effective working relationships with stakeholders.
- Communicate financial information in a way that non-finance stakeholders can interpret and understand.
- Utilise digital skills to present key financial information using finance and accounting software and applications.
- Use software packages to assist with basic accounting tasks in line with cyber and data security requirements, using data securely and safely, including backing up data.
- Communicate using varying approaches and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications.
- Assist with the investigation and response to financial information queries.
- Record and analyse financial data using the organisation\’s standard tools and processes.
- Apply double entry bookkeeping and accounting standards to process financial documents, generate financial statements and report financial information to users of accounts.
- Assist with production of accurate financial information for the preparation of accounts.
- Reconcile financial data, such as, preparation of reconciliations or review of reconciliations.
- Investigate, resolve or escalate transactional queries and errors within their remit as appropriate.
- Develop and maintain effective working relationships with stakeholders.
- Communicate financial information in a way that non-finance stakeholders can interpret and understand.
- Utilise digital skills to present key financial information using finance and accounting software and applications.
- Use software packages to assist with basic accounting tasks in line with cyber and data security requirements, using data securely and safely, including backing up data.
- Communicate using varying approaches and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications.
Requirement
Essential qualifications
- GCSE in English (grade Level C/grade 4 and above)
- GCSE in Maths (grade Level C/grade 5 and above)
Desirable qualifications
Other in: Certificate in Accounting (grade Pass)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Customer care skills
- Problem solving skills
- Number skills
- Analytical skills
- Team working
- Initiative
- Non judgemental
- Patience
- Enthusiastic and positive
- Adaptable
About this employer
A provider of advanced security, fire and safety and converged technology solutions for businesses and commercial applications. Reflex Systems was established in 1987 and over the last 35 years, have gathered a great amount of industry knowledge and expertise in fire and security systems.
https://www.reflexsystems.co.uk/ (opens in new tab)
After this apprenticeship
- Permanent employment upon successful completion of the apprenticeship, depending upon performance and business needs
- Progress to further accounting qualifications (dependent what level starting on)
- Role development
Apply
The contact for this apprenticeship is:
FIRST INTUITION LEEDS LIMITED
yorkshirerecruitment@firstintuition.co.uk
The reference code for this apprenticeship is VAC1000347927.
Closes in 16 days (Monday 10 November 2025 at 11:59pm)
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Apprentice Accounts Assistant employer: Government jobs, apprenticeship
Contact Detail:
Government jobs, apprenticeship Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Apprentice Accounts Assistant
✨Tip Number 1
Get to know the company! Research Reflex Systems and understand their values, products, and culture. This will help you tailor your conversations during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to finance and accounting. Think about how your skills align with the role of an Apprentice Accounts Assistant and be ready to share examples from your experience.
✨Tip Number 3
Network like a pro! Connect with current or former employees on LinkedIn. They can provide insights into the company and might even give you tips on how to stand out during the application process.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're proactive and serious about landing this apprenticeship.
We think you need these skills to ace Apprentice Accounts Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Apprentice Accounts Assistant role. Highlight any relevant coursework or projects that showcase your attention to detail and problem-solving skills.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about this apprenticeship and how your background aligns with the responsibilities listed in the job description. Be genuine and let your enthusiasm show!
Show Off Your Skills: Don’t forget to mention your communication and IT skills, as well as your ability to work in a team. These are key for the role, so give examples of how you've demonstrated these in past experiences or projects.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother application process. It’s the best way to ensure your application gets into the right hands and stands out to us!
How to prepare for a job interview at Government jobs, apprenticeship
✨Know Your Numbers
Brush up on basic accounting principles and be ready to discuss them. Familiarise yourself with terms like double entry bookkeeping and reconciliation, as these will likely come up in conversation.
✨Showcase Your Attention to Detail
Prepare examples from your past experiences where your attention to detail made a difference. Whether it’s catching an error in a report or ensuring accurate stock counts, having specific stories will impress the interviewers.
✨Practice Your Communication Skills
Since you'll be liaising with suppliers and other departments, practice explaining financial concepts in simple terms. This will demonstrate your ability to communicate effectively with non-financial stakeholders.
✨Be Ready for Practical Scenarios
Expect some situational questions or practical tasks during the interview. Think about how you would handle discrepancies in invoices or manage petty cash, and be prepared to walk through your thought process.