At a Glance
- Tasks: Join us as an Administration Officer, managing daily operations and supporting our Facilities Maintenance Team.
- Company: Gov Facilities Services Limited (GFSL) ensures secure prisons and promotes rehabilitation for prisoners.
- Benefits: Enjoy 25 days of holiday, private GP access, and a supportive work environment with discounts.
- Why this job: Make a real difference in people's lives while working in a diverse and inclusive team.
- Qualifications: Experience with IT systems, office environments, and administrative tasks is essential.
- Other info: Be part of a mission-driven team focused on safety and positive change.
Job Role: Administration officer
Location: HMP Hollesley Bay
Salary: 27,945.35
Contract: Full time/perm
Are you an accomplished Administrator from a Facilities, Forces or Healthcare background looking for your next challenge?
Can you navigate Planet FM, spreadsheets, Microsoft Office and rotas with ease, finding efficient ways to improve the day to day running of our maintenance operations?
Do you greet each day with a sense of humour and pace, always striving to provide quality service and meeting challenges head on?
If you’re ready for your new challenge, quick to learn, enthusiastic and willing to share your skills and experience and contribute, we want to hear from you.
We are seeking a dedicated Administration Officer to join our team at HMP Hollesley Bay, CATEGORY D & Adult/Male prison.
Join a team that is more than just a group of colleagues – we work Monday to Friday as a supportive and driven family, working together to create a safe and nurturing environment.
HMP Hollesley Bay runs like a self-contained town, it takes hundreds of people to keep it functioning, and as the Facilities Maintenance Team we are committed and driving the smooth and safe operation, like a heart that pumps blood through the body, everything we do impacts every prisoner, employee, and visitor, and wider to the families and community.
As a Administration Officer you will have the opportunity to work alongside experienced and passionate colleagues who vary from Plumbers, Electricians, Carpenters, Painters, to Cleaners, and Administrators, and others, who are all dedicated to making a positive difference, providing a safe and secure environment for all.
If you are looking for a role where you can use your skills to create a better future for others, we encourage you to apply for this compelling opportunity and join us in our mission to promote rehabilitation and positive change and be part of a team that truly makes a difference.
We are a Ministry of Justice business and provide critical and time-bound services to HMPPS, and are looking for a Administration Officer with any combination of:
– Experience in using a variety of IT systems including CAFM
– Experience in a busy office environment
– Experience of working without supervision
– Knowledge of IT systems
– Up to date First Aid qualification
– Administrative experience
If this sounds like you, we would like to hear from you!
Explore a varied and rewarding career at GFSL.
Welcome to careers at Gov Facilities Services Limited (GFSL). Joining us is your chance to help ensure prisons are secure and safe for prisoners and prison staff alike, and to play your part in helping prisoners reintegrate into society.
Holidays are 25 days per year plus Bank Holidays, and a range of non-contractual benefits are provided. These range from Death in Service at 4x salary, to access to private GP consultations and an Employee Assistance Programme that offers counselling and information services for preventative care and to help employees in a crisis. There are also a range of financial reward mechanisms and access to retailer discounts.
You will find a strong focus on safety, a supportive, inclusive workplace, a competitive benefits package, and real opportunity to build your skills and progress.
Explore facilities careers where you can make difference.
Pride In People.
We’re passionate about promoting greater diversity and creating a workplace and culture where all of our employees have a voice that is heard, feel a sense of belonging and are empowered to be their true selves.
We recognise the value that every single employee brings to the organisation. Everyone’s needs at work are different and we are committed to doing our best to satisfy these differences whilst ensuring consistency and fairness for all. We promise to champion diversity and inclusion with ongoing learning and training, as well as career progression opportunities for everyone.
GFSL has been notified by its shareholder (MOJ) that the provision of FM services will in future be delivered by the private sector. This means that following a successful procurement process, GFSL’s services will transfer to a private sector provider/providers in Autumn 2026. As the programme unfolds, we will learn more.
Pride in People – Do the Right thing – One Team
An ISO 9001 Certified Company
Administration Officer Hollesley Bay employer: Gov Facility Services Ltd (GFSL)
Contact Detail:
Gov Facility Services Ltd (GFSL) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Officer Hollesley Bay
✨Tip Number 1
Familiarize yourself with the specific IT systems mentioned in the job description, especially CAFM. If you can demonstrate your proficiency in these systems during the interview, it will show that you're ready to hit the ground running.
✨Tip Number 2
Highlight any experience you have working in busy office environments. Share examples of how you've successfully managed multiple tasks or projects simultaneously, as this role requires strong organizational skills.
✨Tip Number 3
Show your enthusiasm for teamwork and collaboration. Since the role involves working closely with various tradespeople, express your willingness to learn from others and contribute positively to the team dynamic.
✨Tip Number 4
Prepare to discuss your approach to problem-solving and efficiency improvements. Think of specific instances where you've identified issues and implemented solutions, as this aligns with the role's focus on improving day-to-day operations.
We think you need these skills to ace Administration Officer Hollesley Bay
Some tips for your application 🫡
Highlight Relevant Experience: Make sure to emphasize your experience in administration, particularly in busy office environments. Mention any specific roles or tasks that relate to the job description, such as using IT systems like CAFM or managing rotas.
Showcase IT Proficiency: Since the role requires navigating various IT systems, be sure to detail your proficiency with Microsoft Office and any other relevant software. Provide examples of how you've used these tools to improve efficiency in past roles.
Demonstrate Team Spirit: The job emphasizes being part of a supportive team. Share experiences where you collaborated with others, contributed to a positive work environment, or helped achieve common goals.
Express Your Motivation: Convey your enthusiasm for the role and the mission of the organization. Explain why you want to work at HMP Hollesley Bay and how you can contribute to creating a safe and nurturing environment.
How to prepare for a job interview at Gov Facility Services Ltd (GFSL)
✨Show Your Administrative Skills
Be prepared to discuss your experience with various IT systems, especially CAFM, and how you've used them in previous roles. Highlight specific examples where you improved efficiency in a busy office environment.
✨Demonstrate Your Problem-Solving Abilities
Think of scenarios where you've faced challenges in administration and how you overcame them. This role requires someone who can meet challenges head-on, so showcasing your problem-solving skills will be crucial.
✨Emphasize Teamwork and Collaboration
Since the role involves working closely with a diverse team, share experiences that demonstrate your ability to work collaboratively. Mention any past roles where you contributed to a supportive and driven team environment.
✨Express Your Commitment to Safety and Rehabilitation
This position is about making a positive difference in a secure environment. Be ready to discuss your understanding of the importance of safety and rehabilitation in a prison setting, and how you can contribute to this mission.