Administrator in Eton Wick

Office Administrator – 6-Month Contract Location:                            Slough, Berkshire Salary:                               Competitive – dependent on skills and experience Hours:                                37.5 hours per week Key Responsibilities Supply Chain Management Onboarding – issuing questionnaires to new contractors for matrix inclusion and verifying all supporting documentation Ongoing compliance – monitoring insurance, accreditations, and waste transfer licences Renewal questionnaires every two years (frequency to be confirmed) Ad-hoc compliance checks in response to legislative changes, e.g., Modern Slavery audits Management of waste transfer licences Annual reviews of sub-contractors and suppliers Requesting and verifying supplier bank details and payment terms Preparing TSSS meeting agendas and minutes Updating COSHH assessments in collaboration with PRB (external Health & Safety consultants) Updating risk assessments and method statements with PRB Maintaining monthly near miss logs and newsletters Ordering uniforms and personal protective equipment (PPE) for new starters Managing stationery supplies Coordinating annual gas analyser calibration and maintaining related logs Filing and digital archiving of waste transfer notes Administering annual customer satisfaction surveys via Survey Planet Maintaining the Plant Room documentation, including car lists, phone lists, policies, procedures, COSHH files, risk assessments, and method statements Managing incoming and outgoing post Supporting directors with administrative tasks such as community initiatives and office facilities Creating and managing the administrative rota Undertaking general ad hoc administrative duties as required Essential Knowledge and Skills Excellent verbal and written communication skills, capable of engaging effectively with individuals at all organisational levels Strong organisational skills with the ability to manage multiple tasks, deadlines, and priorities efficiently Experience in document management, filing systems, and administrative workflows Proficiency in common office software, including word processing, spreadsheets, presentations, email, and calendar management Basic troubleshooting skills and familiarity with office equipment such as printers and scanners Ability to enter and maintain accurate data across various systems and databases Understanding of administrative support functions, including meeting coordination, report preparation, travel arrangements, and event assistance Qualifications GCSEs – minimum grade C/4 in English and Mathematics Personal Qualities and Attributes Demonstrable experience in office administration Effective communication skills, both written and verbal Proficient user of Microsoft Word, Excel, and Outlook Excellent organisational and interpersonal skills Self-motivated with the ability to work independently or collaboratively within a team