Grounds and Facilities Manager

Job Title: Goring-on-Thames Parish Council Grounds and

Facilities Manager

Job Purpose: To manage the grounds and facilities throughout the Parish of

Goring-on-Thames

Responsible to: Day-to-Day Supervisor and Line Manager: Clerk to the Goring

On-Thames Parish Council

Hours & Pay

The hours of work will be 75-85 hours/month

hours/week), worked flexibly with weekly hours agreed in

advance to accommodate the needs of the service

SCP 14-25 within the substantive benchmark range in scale

LC1 as set out by the National Joint Council for Local

Government Services (NJC) as updated and reported by the

NALC each year. (£29,540 – £36,363 PA Pro Rata, £15.31

£18.85 PH). The exact pay point to be determined on

appointment, depending on experience and qualifications.

Exceptional candidates may be offered a higher starting point

Principal Duties and Responsibilities:

General

1. To take the lead on carrying out maintenance functions for Grounds and

Facilities throughout the Parish and coordinate with appropriate Council

groups and committees.

1. To supervise and support all other grounds maintenance workers.

2. To make recommendations for and to monitor compliance with the Council\’s

programme of repair and maintenance of its facilities and to assist in obtaining

goods and services in furtherance of that objective.

1. To regularly meet on a weekly basis with the Clerk to exchange information.

2. To monitor and ensure that all agreed maintenance work is carried out in

accordance with the programme agreed with the Clerk including risk

assessments and maintain records.

1. To monitor performance of any Council contractor carrying out works on or to

the Council\’s facilities and take action if necessary to maintain standards.

1. To obtain formal quotations for approved minor work as required by the

Council within their Financial Regulations.

1. To deal with/attend out of office hours calls outs from hirers of facilities or lock

the recreation spaces in exceptional circumstances, responsibility on rota with

the Clerking team.

1. To complete any other related or emergency duties as directed by the Parish

Clerk in line with the responsibility of all employees to provide a service to the

public.

1. To monitor and maintain cleaning materials inventory and either restock as

appropriate or pass restocking requests to the Clerk by arrangement.

1. To be proficient in basic MS Office applications and email.

Buildings

1. To monitor the internal and external condition of all the Council\’s Buildings,

report any damage and take action in conjunction with the Clerk to ensure that

the day to day maintenance, appearance and safety are to the agreed

standard and evidence this in a maintenance log.

1. To open, close and where applicable attend the Gardiner Recreation Ground

& Pavilion; Sheepcot Recreation Ground & Pavilion; Bourdillon Field & White

Hill Burial Ground in accordance with pre-arranged inspections and contractor

appointments/work as and when required.

1. To carry out and record routine testing of applicable building alarm systems

(fire and security) and emergency lighting systems.

1. To carry out and record Planned Preventative Maintenance (PPM) testing of

the Gardiner Pavilion and Sheepcot Pavilion to include but not limited to

weekly flushing when the buildings are not used, monthly temperature checks

and quarterly shower descaling.

1. As required, to set/adjust heating and lighting timer controls/systems to reflect

seasonal and individual usage requirements.

1. To take and record on a monthly basis, meter readings for electricity, gas and

water supplies in the Gardiner Pavilion; Sheepcot Pavilion & White Hill Burial

Ground.

1. Collaborate on producing, updating and communicating to Goring-on-Thames

Parish Council, a suitable work plan for improving the local environment.

1. Participate in regular meetings to share information with the Places and

Assets Working Group and collaborate on community volunteer activities

organised through PAWG

1. To lead on keeping the village clear and tidy as needed, through personal

intervention as required

1. To supervise the Litter Picker ,ensuring that they are clear about expected

standards of performance. To effectively monitor performance and implement

strategies for improvement where necessary.

1. To monitor the condition of the Council\’s assets such as benches, fences,

notice boards and other equipment belonging to and used by the Council (and

residents).

1. To conduct Grounds maintenance in other areas of the parish as required,

such as the verges, along council-owned paths and pieces of land, etc,

a. General maintenance of pathways, including trimming of edges,

lopping overhanging branches, clearance of litter.

b. Report defects in all roads, pathways and lighting to the Clerk.

c. to deal with improperly placed sign (see Posters & Signs Policy)

Playgrounds and Burial Ground

1. To carry out weekly visual inspections and monthly recorded safety

inspections and to co-ordinate the annual independent inspections of the

Council\’s play equipment areas. Training will be provided for this.

1. To work alongside the Burial Grounds clerk and to meet with Grave Diggers

and Memorial Masons as required to ensure burials/interments/erection of

memorials meet required health and safety standards and coincide with the

Burial Ground Plan.

1. To upkeep of Whitehills Burial Ground and Council play areas involving grass

cutting, edge & bank trimming, clearance of leaves & litter.

Other duties:

1. To undertake any training deemed necessary by line manager which will

include achieving Fix My Streets superuser status.

1. To undertake additional duties as required, commensurate with the level of

responsibility of the post.

All necessary PPE, tools and equipment will be supplied by the Council .

You must possess a full driving licence and inform your line manager if you

subsequently become disqualified from driving.

There will be occasions when the post holder will be required to undertake tasks in

relation to this job description outside the normal working hours. These hours will be

recompensed by means of time off in lieu.

This job description outlines the main duties and responsibilities of the position of

Grounds and Facilities Manager on the date written. It is prepared for the benefit of

both the post holder and the Council in understanding the prime functions of the post

as currently defined. It should not be regarded as exclusive or exhaustive as there

may be other duties and responsibilities deemed necessary by the Council, the Line

Manager or the Supervisor in response to the changing needs of the village.

Job Type: Part-time

Pay: £15.31-£18.85 per hour

Expected hours: 17.4 – 19.8 per week

Benefits:

• Company pension
• Flexitime
• Free parking
• On-site parking
• Work from home

Work Location: Hybrid remote in Goring RG8 9HB