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- Tasks: Support the Executive Office with diary management, document production, and internal communications.
- Company: Join a healthcare charity making a real difference in people's lives.
- Benefits: Enjoy a competitive salary, potential remote work, and a meaningful work environment.
- Why this job: Be part of a dynamic team that values discretion and effective communication.
- Qualifications: Experience as an EA or PA in a fast-paced setting is essential.
- Other info: This is a temporary role for 6 months, with the possibility of extension.
The predicted salary is between 36000 - 60000 £ per year.
Temp for 6 Months; Maybe Longer 45-51K
In office; to begin with - Maybe the odd day from home down the line
Central London
Who you will be working for?
Non Profit - Healthcare Charity
What would you be doing?
This is a critical role to the effective functioning of the Executive Office of our client. Its purpose is to provide proactive, high-quality support primarily to the ED and Deputy ED.
- Proactive diary management for the ED and Deputy ED to ensure their time and capacity is used effectively in the management of our client and engagement with external stakeholders.
- Production and review of documents, such as correspondence, presentations and briefing notes, on behalf of the ED and Deputy ED, including necessary background research and stakeholder engagement or review.
- Maintaining privacy, discretion and order in core files (eg. via SharePoint), action lists and decision logs.
- Coordination of internal communications on behalf of the ED, particularly relating to CoDir business and decisions, escalating issues of importance and facilitating the communication of senior decision making in a timely way.
- Senior internal and external stakeholders receive a responsive and helpful experience in approaching General Direction with requests for meetings and/or information.
- Expenses are processed and meetings are arranged within agreed timescales.
About You
- Extensive experience working in an EA, PA or other office administrative roles in a pressurised environment requiring flexibility, tact, judgment and discretion in handling internal and external contacts and information.
- Experience of successfully and professionally managing senior managers’ schedules, facilitating their workload and diary, including researching and booking of international travel, visas and accommodation.
- The ability to effectively collaborate and communicate within a hybrid working environment utilising Teams, SharePoint, One Drive and Yammer.
- An aptitude for quickly learning new software and systems.
How to apply
To apply for the position, Senior Executive Assistant please click on the ‘Apply’ button below.
Senior Executive Assistant employer: Gordon Yates Recruitment Consultancy
Contact Detail:
Gordon Yates Recruitment Consultancy Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Executive Assistant
✨Tip Number 1
Familiarise yourself with the non-profit sector, especially in healthcare. Understanding the unique challenges and priorities of charities can help you demonstrate your commitment and suitability for the role during interviews.
✨Tip Number 2
Brush up on your diary management skills. Be prepared to discuss specific tools and techniques you use to manage busy schedules effectively, as this is a critical part of the role.
✨Tip Number 3
Showcase your experience with software like SharePoint, Teams, and One Drive. Being able to discuss how you've used these tools to enhance communication and organisation will set you apart from other candidates.
✨Tip Number 4
Prepare examples of how you've handled sensitive information and maintained discretion in previous roles. This will highlight your ability to manage the privacy and confidentiality required in this position.
We think you need these skills to ace Senior Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in executive assistance or administrative roles. Focus on your ability to manage diaries, coordinate communications, and handle sensitive information, as these are key aspects of the job.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the requirements mentioned in the job description. Emphasise your experience in managing senior executives' schedules and your ability to work under pressure while maintaining discretion.
Showcase Relevant Skills: In your application, highlight skills such as diary management, document production, and stakeholder engagement. Mention your proficiency with tools like Teams, SharePoint, and One Drive, as these are essential for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors or typos. A polished application reflects your attention to detail, which is crucial for an Executive Assistant position.
How to prepare for a job interview at Gordon Yates Recruitment Consultancy
✨Showcase Your Diary Management Skills
Be prepared to discuss your experience with diary management, especially in high-pressure environments. Share specific examples of how you've effectively managed schedules for senior executives, ensuring their time is used efficiently.
✨Demonstrate Discretion and Tact
Since this role involves handling sensitive information, be ready to explain how you maintain confidentiality and exercise discretion. Provide examples of situations where your judgment was crucial in managing internal and external communications.
✨Familiarise Yourself with Relevant Tools
Make sure you are comfortable discussing tools like Teams, SharePoint, and One Drive. Highlight any experience you have with these platforms and express your willingness to learn new software quickly.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills in real-life scenarios. Think about challenges you've faced in previous roles and how you overcame them, particularly in managing multiple priorities or coordinating complex meetings.
