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- Tasks: Support the Executive Directors with diary management, document production, and internal communications.
- Company: Join a healthcare charity making a real difference in people's lives.
- Benefits: Enjoy potential remote work options and a supportive team environment.
- Why this job: Be part of a mission-driven organisation while developing your professional skills in a dynamic setting.
- Qualifications: Experience as an EA or PA in fast-paced environments is essential; flexibility and discretion are key.
- Other info: This is a temporary role for 6 months, with the possibility of extension.
Temp for 6 Months; Maybe Longer 45-51K In office; to begin with - Maybe the odd day from home down the line. Central London.
Who you will be working for? Non Profit - Healthcare Charity.
What would you be doing? This is a critical role to the effective functioning of the Executive Office of our client. Its purpose is to provide proactive, high-quality support primarily to the ED and Deputy ED.
- Proactive diary management for the ED and Deputy ED to ensure their time and capacity is used effectively in the management of our client and engagement with external stakeholders.
- Production and review of documents, such as correspondence, presentations and briefing notes, on behalf of the ED and Deputy ED, including necessary background research and stakeholder engagement or review.
- Maintaining privacy, discretion and order in core files (eg. via SharePoint), action lists and decision logs.
- Coordination of internal communications on behalf of the ED, particularly relating to CoDir business and decisions, escalating issues of importance and facilitating the communication of senior decision making in a timely way.
- Senior internal and external stakeholders receive a responsive and helpful experience in approaching General Direction with requests for meetings and/or information.
- Expenses are processed and meetings are arranged within agreed timescales.
About You
- Extensive experience working in an EA, PA or other office administrative roles in a pressurised environment requiring flexibility, tact, judgment and discretion in handling internal and external contacts and information.
- Experience of successfully and professionally managing senior managers’ schedules, facilitating their workload and diary, including researching and booking of international travel, visas and accommodation.
- The ability to effectively collaborate and communicate within a hybrid working environment utilising Teams, SharePoint, One Drive and Yammer.
- An aptitude for quickly learning new software and systems.
How to apply: To apply for the position, please click on the ‘Apply’ button below.
Senior Executive Assistant employer: Gordon Yates Recruitment Consultancy
Contact Detail:
Gordon Yates Recruitment Consultancy Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Executive Assistant
✨Tip Number 1
Familiarise yourself with the non-profit sector, especially in healthcare. Understanding the unique challenges and dynamics of this field will help you demonstrate your commitment and suitability for the role during any discussions.
✨Tip Number 2
Brush up on your diary management skills. Since this role involves managing the schedules of senior executives, being able to articulate your strategies for prioritising tasks and handling conflicting appointments will set you apart.
✨Tip Number 3
Showcase your tech-savviness. Be prepared to discuss your experience with tools like Teams, SharePoint, and One Drive, as well as your ability to quickly learn new software. This will highlight your adaptability in a hybrid working environment.
✨Tip Number 4
Network with professionals in similar roles or within the charity sector. Engaging with others can provide insights into the expectations of the position and may even lead to valuable referrals or recommendations.
We think you need these skills to ace Senior Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in executive assistance or administrative roles. Focus on your ability to manage schedules, handle sensitive information, and support senior management effectively.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the requirements mentioned in the job description. Emphasise your experience in diary management, document production, and your ability to work under pressure while maintaining discretion.
Showcase Relevant Skills: In your application, highlight skills such as flexibility, tact, and judgement. Mention your proficiency with tools like Teams, SharePoint, and One Drive, as these are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is essential for an Executive Assistant role.
How to prepare for a job interview at Gordon Yates Recruitment Consultancy
✨Showcase Your Diary Management Skills
Be prepared to discuss your experience with diary management, especially in high-pressure environments. Share specific examples of how you've effectively managed schedules for senior executives, ensuring their time is used efficiently.
✨Demonstrate Discretion and Tact
Since this role involves handling sensitive information, be ready to talk about situations where you've had to exercise discretion and tact. Highlight your ability to maintain confidentiality while managing internal and external communications.
✨Familiarise Yourself with Relevant Tools
Make sure you know your way around tools like Teams, SharePoint, and One Drive. During the interview, mention any experience you have with these platforms and express your willingness to quickly learn new software if needed.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving skills and ability to handle unexpected challenges. Think of examples from your past roles where you successfully navigated tricky situations or tight deadlines.
