At a Glance
- Tasks: Support HR functions and ensure smooth office operations in a dynamic environment.
- Company: Join a friendly, professional team in Central London.
- Benefits: Competitive salary, five weeks' leave, pension, and a Christmas bonus.
- Other info: Enjoy a varied role with genuine responsibility from day one.
- Why this job: Be the go-to person in a close-knit team and make a real impact.
- Qualifications: Experience in HR administration and strong organisational skills required.
The predicted salary is between 35000 - 35000 £ per year.
We are recruiting an experienced HR & Office Administrator to join our client, a private office in SW1. This is a varied and responsible position combining HR administration with the day-to-day coordination of a busy office. We are looking for someone who is confident, personable and highly organised – someone who enjoys being the person colleagues can rely on to get things done. Experience with HR administration required.
Reporting to the Head of HR, you will provide administrative support throughout the employee lifecycle while also helping to ensure the smooth running of the office. The environment is professional and close-knit, so alongside strong administrative skills, personality and resilience are particularly important.
What will you be doing?
HR Administration
- Providing comprehensive administrative support to the HR function, including:
- Drafting contracts of employment and other employment documentation
- Supporting reference and background checks
- Coordinating the onboarding of new employees, including preparing induction packs and meeting new starters
- Issuing probationary review reminders and ensuring relevant documentation is completed
- Maintaining accurate employee information within the HR database and time & attendance system
- Monitoring absence records, producing regular reports and highlighting relevant issues
- Assisting with monthly, fortnightly and seasonal payroll administration
- Issuing pension auto-enrolment communications
- Supporting the administration of employee benefits, including private medical insurance
- Processing expenses and supporting joiner and leaver administration
- Assisting with disciplinary and grievance administration
- Supporting Health & Safety administration and routine office checks
- Booking staff training including first aid, fire marshal and IT training
- Producing HR reports as required
- Supporting leave administration and associated payroll documentation
Office Administration
- Alongside your HR responsibilities, you will be an important point of contact for general office administration. Duties will include:
- Acting as the office's go-to person for day-to-day administrative support
- Providing basic IT assistance and helping resolve straightforward queries
- Providing secretarial cover in the absence of the PA
- Providing Reception cover during breaks and arranging temporary holiday cover when required
- Supporting the management of the company's archive database and liaising with the external archive provider
- Helping to organise staff events, including the annual Christmas party
- Taking ownership of general administrative tasks to help ensure the office runs smoothly
About You
- Proven administration experience, ideally with exposure to HR administration or a role involving a combination of HR and wider office responsibilities.
- Highly organised with excellent attention to detail
- Self-motivated and able to take ownership of your workload
- Confident, personable and an excellent communicator
- Resilient and comfortable working with a range of personalities
- Able to use initiative and recognise what needs doing without always waiting to be asked
- Discreet and trustworthy when handling confidential information
- Comfortable juggling competing priorities in a busy office
- Happy working as part of a close-knit team while also working independently
- Strong with IT and Microsoft Office, with particularly good Excel skills preferred
- Previous experience supporting HR processes including onboarding, contracts, payroll administration, employee records or benefits would be highly desired
Above all, we’re looking for someone who enjoys being part of a close-knit team. The office has a genuinely friendly culture with plenty of humour and collaboration, balanced with a professional approach to delivering excellent service.
What’s on Offer?
- £30,000-£35,000 per annum dependent on experience
- Immediate start available following successful interview
- Excellent benefits package
- Five weeks' annual leave
- Contributory pension
- Discretionary Christmas bonus
- Stable, long-established organisation
- Friendly, supportive and sociable team environment
- Varied and autonomous role with genuine responsibility from day one
Why Apply?
This is a fantastic opportunity for an experienced HR administrator who enjoys variety and wants to become an integral part of a professional, established office. It would particularly suit someone who enjoys being at the heart of an organisation – building relationships, solving problems, keeping things organised and being the dependable person colleagues know they can turn to.
This is a fully office-based position in SW1, Central London.
HR and Office Administrator employer: Gordon Yates Recruitment Consultancy
Join a stable and long-established private office in the heart of Central London, where you will thrive in a friendly and supportive team environment. As an HR and Office Administrator, you'll enjoy a varied role with genuine responsibility from day one, alongside excellent benefits such as five weeks' annual leave and a contributory pension. This is an ideal opportunity for someone who values collaboration and wants to make a meaningful impact within a close-knit professional setting.
Contact Details:
Gordon Yates Recruitment Consultancy Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land HR and Office Administrator
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Gordon Yates Recruitment Consultancy!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Gordon Yates Recruitment Consultancy.
We think you need these skills to ace HR and Office Administrator
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Gordon Yates Recruitment Consultancy. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Gordon Yates Recruitment Consultancy and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Gordon Yates Recruitment Consultancy. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Gordon Yates Recruitment Consultancy's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Gordon Yates Recruitment Consultancy
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Gordon Yates Recruitment Consultancy.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Gordon Yates Recruitment Consultancy will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Gordon Yates Recruitment Consultancy and how you would contribute to adapting HR strategies.
