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- Tasks: Support event managers with admin tasks and help organise exciting healthcare events.
- Company: Join a respected non-profit healthcare organisation making a difference.
- Benefits: Competitive pay, hybrid work, and valuable experience in event management.
- Why this job: Be part of impactful events and enhance your organisational skills.
- Qualifications: Strong admin skills, team player, and experience with event coordination.
- Other info: Opportunity to travel across England and grow your career in a dynamic environment.
The predicted salary is between 25590 - 27950 £ per year.
We are currently recruiting for a Divisions Event Administrator to start immediately on a temp basis for one year. Salary: £25,590-27,950 (£15-17 an hour). Hybrid - Based in York - YO10 5GA.
WHO WILL YOU BE WORKING FOR?
Our client is an established non-profit membership Healthcare organisation.
WHAT WILL YOU BE DOING?
- Provide administrative support to the Divisions' Event Managers and the Deputy Head of International, Devolved Nations and Divisions in all aspects of the work relating to events.
- Undertake administrative processes for events as instructed by the event manager.
- Act as first point of contact for events.
- Send event communications, including speaker invitations, reminders and confirmations.
- Monitor email inboxes, responding to queries and updating records.
- Process delegate and speaker registrations, payments and refunds using College database.
- Produce and deliver promotional emails and other marketing materials.
- Use college social media accounts to promote and publicise events.
- Prepare event materials including badges, delegate packs, course materials and lists, as instructed by the event manager.
- Attend in-person events to provide onsite support to delegates, speakers, organisers and committee members.
- Prepare reports from databases.
- Provide administrative support to committees and clinical organisers in relation to the event.
- Create and update event webpages.
ABOUT YOU
- Excellent administrative skills and proven administration experience in a busy, customer-focused environment.
- Excellent interpersonal and communication skills.
- Enthusiastic and able to work as part of a team.
- Excellent telephone manner and an ability to manage a large volume of calls.
- Knowledge of Content Management Systems (CMS) for editing and uploading web page content.
- Experience of administering and organising training courses and conferences.
- Prepared and willing to travel across England and stay away overnight when required.
- Experience using online event and streaming platforms.
HOW DO I APPLY?
To apply for this role, please click on the ‘Apply' button below.
Divisions Events Administrator in York employer: Gordon Yates Ltd
Contact Detail:
Gordon Yates Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Divisions Events Administrator in York
✨Tip Number 1
Network like a pro! Reach out to people in the healthcare and events industry on LinkedIn. A friendly message can go a long way, and you never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the organisation. Understand their events and values so you can show how your skills align with their mission. We want you to shine when it’s your turn to impress!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. This will help you get comfortable with common questions and boost your confidence before the real deal.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing familiar faces from our community!
We think you need these skills to ace Divisions Events Administrator in York
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your administrative skills and experience in event management. We want to see how you've supported events in the past, so don’t hold back on those details!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Divisions Event Administrator role. Share your enthusiasm for events and how you can contribute to our team.
Show Off Your Communication Skills: Since this role involves a lot of communication, make sure your application reflects your excellent interpersonal skills. We love seeing candidates who can convey their thoughts clearly and professionally.
Apply Through Our Website: Don’t forget to apply through our website! It’s the easiest way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Gordon Yates Ltd
✨Know Your Events Inside Out
Make sure you research the types of events the organisation typically hosts. Familiarise yourself with their past events and any upcoming ones. This will not only show your enthusiasm but also help you answer questions about how you can contribute to their success.
✨Show Off Your Admin Skills
Prepare examples of your previous administrative experience, especially in busy environments. Be ready to discuss how you've managed multiple tasks, handled customer queries, and supported teams effectively. Highlight any specific tools or systems you've used that relate to event management.
✨Communication is Key
Since this role involves a lot of communication, practice articulating your thoughts clearly. Think about how you would handle different scenarios, like responding to a difficult query or coordinating with speakers. Demonstrating strong interpersonal skills will be crucial.
✨Be Ready for Onsite Scenarios
Since you'll be providing onsite support at events, think about how you would handle unexpected situations. Prepare to discuss how you would manage stress during busy events and ensure everything runs smoothly. Showing that you're adaptable and calm under pressure will impress the interviewers.
