At a Glance
- Tasks: Coordinate billing and collections, manage invoices, and ensure compliance with client requirements.
- Company: Join a leading professional services firm with a focus on innovation and teamwork.
- Benefits: Attractive salary, flexible working options, and opportunities for professional growth.
- Other info: Fast-paced environment with plenty of opportunities for career advancement.
- Why this job: Be a key player in financial operations and make a real impact on client relationships.
- Qualifications: 5+ years in billing, strong attention to detail, and excellent communication skills.
The predicted salary is between 40000 - 50000 £ per year.
Coordinates WIP Management, Billing & Collections for a group of Partners and serves as a subject matter expert in additional billing areas such as eBilling set‑up & administration, special billing arrangements, and client billing compliance.
Invoice Preparation
- Order, prepare, and distribute prebills
- Hold monthly meetings to review needed prebill edits with the partner directly
- Prepare accurate and timely accounts receivable client charts
- Prepare, produce, and finalize invoices
- Direct contact with billing partner and finance management to resolve all billing and collections related issues
- Reprint posted invoices and provide copies as necessary
- Produce ad hoc reports as requested
Client/Attorney Requirements
- Attend regular meetings with the partner to discuss billing requirements, WIP, and AR
- Provide the partner with regular billing and collections status reports
- Liaise with partner and clients on the collection of unpaid fees
- Maintain the current “deal” forecast, updating regularly with estimated deal closings dates and fee estimates
- Monitor and manage partner trust balances
- Assist with preparing client and/or attorney analyses as needed
- Prepare client audit reports
- Maintain client and matter maintenance information
- Assist with related file closing and write‑offs
Collections
- Send regular AR updates to Partner and collaborate to enable collection on past‑due receivables
- Highlight problem debts or slow‑paying clients and escalate as appropriate
- Develop alternative solutions and meet deadlines in a real‑time, fast‑paced environment
- Contact clients regarding past‑due accounts and invoices as requested by the billing attorney
- Monitor payment arrangements to ensure compliance with payment terms
- Generate and distribute monthly client reminder statements to ensure timely delivery to clients
- Research and monitor unapplied payments; support client refund processes when applicable
- Provide backup for client audit letter responses as necessary
eBilling Set‑up & Administration
- Assign bill groups to new matters
- Create bill groups for new clients and matters
- Governance and compliance checks (MBA, Contacts, Addresses)
- Create bill groups to separate matters per client instructions (generally patent matters)
Special Billing Arrangement/Rate Set‑up & Management
- Assign bill groups to new matters
- Create bill groups for new clients and matters
- Governance and compliance checks (MBA, Contacts, Addresses)
- Create bill groups to separate matters per client instructions (generally patent matters)
Matter/Client Billing Set‑up/Compliance
- Reopen client and matter numbers
- Change designations (CRA, MRA, MBA, RES)
- Change legal service and industry codes
- Change contact names and addresses (update any outstanding prebills)
- Create bill group consolidations and matter consolidations
- Create split payor invoices, including setting up payors that are not clients and creating the bill groups
New Business Intake Compliance
- Assign bill groups to new matters
- Create bill groups for new clients and matters
- Governance and compliance checks (MBA, Contacts, Addresses)
- Create bill groups to separate matters per client instructions (generally patent matters)
Qualifications
- 5+ years of experience working in professional services and a billing environment, law firm billing experience preferred
- Experience with financial/billing software, 'Aderant Expert' preferred
- Knowledge of 'Chrome River' expense and accounts payable software preferred but not essential
- Ability to adhere to and apply billing & collection department policies and procedures
- Ability to communicate with all levels of the firm professionally and tactfully
- Ability to provide a high level of customer service in a fast‑paced environment
- Ability to handle a high volume of tasks while maintaining attention to detail and prioritising as necessary
- Proficiency in MS Office; strong knowledge of Excel preferred
Senior Billing & Collections Specialist in London employer: Goodwin Procter Boston
As a Senior Billing & Collections Specialist at our firm, you will thrive in a dynamic and supportive work environment that values collaboration and professional growth. We offer competitive benefits, including flexible working arrangements and opportunities for continuous learning, ensuring you can develop your skills while contributing to meaningful client relationships. Located in a vibrant area, our culture promotes inclusivity and innovation, making us an excellent employer for those seeking a rewarding career in professional services.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Billing & Collections Specialist in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work in billing and collections. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of eBilling and compliance. We want you to showcase your expertise in these areas, so practice answering questions related to them. Confidence is key!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in their minds. Plus, it shows your enthusiasm for the role, which we all know goes a long way.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Senior Billing & Collections Specialist in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the specific skills and experiences that match the Senior Billing & Collections Specialist role. Highlight your billing experience, especially in professional services or law firms, to show us you’re the right fit!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about billing and collections, and how your background aligns with our needs. Don’t forget to mention any experience with financial software like Aderant Expert or Chrome River.
Showcase Your Attention to Detail:In this role, attention to detail is key. When filling out your application, double-check for any typos or errors. We want to see that you can maintain accuracy, just like you would in your day-to-day tasks!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team. Let’s get started on this journey together!
How to prepare for a job interview at Goodwin Procter Boston
✨Know Your Billing Basics
Make sure you brush up on your billing and collections knowledge, especially in a law firm context. Familiarise yourself with terms like WIP management, eBilling, and compliance checks. This will show that you understand the role and can hit the ground running.
✨Prepare for Scenario Questions
Expect to be asked how you would handle specific billing situations or challenges. Think of examples from your past experience where you've successfully resolved issues or improved processes. This will demonstrate your problem-solving skills and expertise.
✨Showcase Your Software Skills
Since experience with financial software is crucial, be ready to discuss your familiarity with tools like Aderant Expert and Chrome River. If you have any specific achievements using these systems, share them! It’ll highlight your technical proficiency.
✨Communicate Effectively
As this role involves liaising with partners and clients, practice articulating your thoughts clearly and professionally. Prepare to discuss how you’ve maintained strong relationships in previous roles, as this will be key to success in the position.
