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- Tasks: Support two Chiefs with diary management, travel coordination, and event planning.
- Company: Join a leading non-profit organisation promoting sustainable finance globally.
- Benefits: Enjoy hybrid working, competitive pay, and the chance for contract extension or permanent role.
- Why this job: Be part of a mission-driven team making a real impact in the financial world.
- Qualifications: Experience as an EA or PA in complex environments is essential.
- Other info: Flexible hours to accommodate international time zones, especially US-based stakeholders.
Executive Assistant (BBBH156922) City of London, England
Salary: GBP25 – GBP35 per hour
Executive Assistant (3-Month Contract, Potential to Extend or Go Permanent)
Location: Central London – Hybrid Working (Minimum 2 Days in Office)
Salary: £25-£35 per hour (depending on experience) via umbrella company
Start Date: ASAP (no longer than 2-week notice period)
Goodman Masson are delighted to be exclusively partnering with a non-profit leading organisation that is a global network of investors supported by the United Nations, promoting the integration of environmental, social, and governance (ESG) factors into investment decisions. With thousands of signatories managing trillions in assets, this organisation plays a pivotal role in driving forward a more sustainable financial system.
We are seeking a highly experienced and professional Executive Assistant to join their dynamic and fast-paced team on a minimum 3-month contract, with potential for extension or transition to a permanent role. This is a key support role providing executive assistance to two Chiefs – one based in the US (EST time zone) and the other frequently in London – and working closely with a wider team of EAs and senior stakeholders across the organisation.
Key Responsibilities:
- Provide seamless and proactive diary management, international travel coordination, and logistical support across multiple time zones
- Support the planning and delivery of internal and external events, including roundtable discussions with senior stakeholders and global signatories
- Build and maintain relationships with internal colleagues and external partners, acting as an ambassador for the senior leadership team
- Coordinate meetings, prepare agendas and materials, and ensure all pre- and post-meeting actions are tracked and supported
- Manage expenses and liaise with the finance team for processing invoices and subscriptions
- Work closely with the EA team to ensure aligned support across the Executive Team
- There may be some occasional minute taking responsibilities
Person Specification:
- Demonstrable experience as a PA or EA supporting senior executives in a complex, international environment
- Full suite of EA skills essential – including complex multiple diary management, travel booking, stakeholder engagement, and document preparation
- Experience coordinating and supporting events, ideally within an international or mission-driven organisation
- Strong organisational skills with the ability to multitask and manage competing priorities
- Confident communicator with excellent interpersonal skills and a collaborative working style
- Comfortable working flexibly to support stakeholders in varying time zones, particularly the US
- Strong IT proficiency (Microsoft Office) and a proactive, solutions-focused mindset
This is an excellent opportunity for a committed and professional EA to join a globally respected organisation at the heart of sustainable finance. If you thrive in a purpose-led, fast-paced environment and bring the right blend of experience, flexibility and initiative – we’d love to hear from you.
Please include your first and last name.
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CV / Resume:
Yes, I am currently eligible to work (work permit/visa/citizenship) in the country to which I am applying. No, I am not currently eligible to work (work permit/visa/citizenship) in the country to which I am applying.
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Executive Assistant employer: Goodman Masson
Contact Detail:
Goodman Masson Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the organisation's mission and values, especially their focus on ESG factors. This will not only help you understand their work better but also allow you to demonstrate your alignment with their goals during any discussions.
✨Tip Number 2
Highlight your experience in managing complex diaries and coordinating international travel. Be prepared to discuss specific examples of how you've successfully navigated time zone challenges and ensured seamless communication across different regions.
✨Tip Number 3
Showcase your event coordination skills by preparing a brief overview of past events you've organised. Emphasise your ability to manage logistics and engage with senior stakeholders, as this role involves supporting high-level discussions.
✨Tip Number 4
Demonstrate your IT proficiency, particularly with Microsoft Office. Consider preparing a short presentation or document that showcases your skills in creating professional materials, as this could be beneficial for the role's requirements.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant, particularly in managing complex diaries and coordinating international travel. Use specific examples that demonstrate your skills in a fast-paced environment.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the organisation's mission and how your background aligns with their goals. Mention your experience in supporting senior executives and your ability to work across time zones.
Highlight Key Skills: In your application, emphasise your strong organisational skills, IT proficiency, and ability to multitask. Provide examples of how you've successfully managed competing priorities in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors or typos. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at Goodman Masson
✨Showcase Your Diary Management Skills
Be prepared to discuss your experience with complex diary management. Highlight specific examples where you successfully managed multiple schedules, especially across different time zones, as this is crucial for the role.
✨Demonstrate Event Coordination Experience
Share your past experiences in coordinating events, particularly in international settings. Discuss how you handled logistics, engaged stakeholders, and ensured everything ran smoothly, as this will be key in supporting the organisation's events.
✨Emphasise Communication Skills
Since the role involves liaising with senior executives and external partners, be ready to showcase your communication skills. Provide examples of how you've built relationships and acted as an ambassador for previous teams or leaders.
✨Prepare for Flexibility Questions
Expect questions about your ability to work flexibly, especially regarding time zones. Prepare to discuss how you've adapted your working style to meet the needs of stakeholders in different locations, particularly in the US.